Deborah Beard Email & Phone Number

Westlake Village, Ca, Us

Thousand Oaks, Ca, Us

Support one executive with managing their very busy calendar and assist one director with the scheduling of large meetings, coordinating travel arrangements and completing expense reports and assist the team with scheduling candidate interviews

Thousand Oaks, Ca, Us

Perform administrative functions for 2 Executive Directors and their global teams, manage complex calendars, organizing meetings with global teams, secure travel arrangements and process expense reports, building survey questions and pages, sending out the communications to the different respondents in various countries, assisted with year-end payments and delivered the movement of invoice processing to SAP for US and Canada, document management in MS Teams, BOX and SharePoint, back up support to other admin coordinators

Thousand Oaks, Ca, Us

Support 2 Executive Directors with managing their very busy calendar and assist 1 Director with the scheduling of large meetingsCoordinating travel arrangements and completing expense reportsAssist the team with scheduling Candidate Interviews

Thousand Oaks, Ca, Us

Completed 18 month contract. Supported a very busy team of 10 executives. Manage multiple calendars, coordinate local and international meetings, conference rooms, catering, visitor accommodations, schedule candidate interviews, extensive international and domestic travel arrangements, complete expense reports, prepare agendas and take meeting minutes, action items, collect materials and create binders for weekly meetings, create purchase order/contract requests and enter new projects into financial budget tracking tool, complete signature authority request and confidentiality agreements, document management.