Deborah Calhoun Email and Phone Number

• Provides executive support such as making phone calls, typing correspondence and minutes, sending emails, maintaining/ordering office supplies, preparing reports and presentations or proposals, processing mail.• Maintains Diversified Products Division Executive Team calendars regarding travel dates, conferences and meetings.• Continuous awareness of project and workload activity and coordinates/follow-ups as directed.• Organizes and maintains files and records.• Creates and maintains expense reports with proper backup via Concur expense system for Executives.• Initiates and completes Purchase Card transactions. Reconciles transactions verses monthly statements for Diversified Products Division.• Coordinates and executes group meetings and conferences, including the obtaining of; hotel, transportation, food, presentation set-up, team building activities and conference space.• Handles multiple tasks and prioritizes duties to meet multiple deadlines.• Organizes Executive travel both domestic and international. Experienced in acquiring travel visas and passports.• Creates purchase requisitions from contracts and estimates, reconciles goods received, and submits invoices for payment in Ariba.• Submits new vendor information for vendor setup in SAP Master Data Governance System, including payment terms, banking information, cost center, general ledger account assignment.• Supports and facilitates HR hiring process including; interview scheduling, onboarding (ordering equipment, system access, coworker file creation and maintenance), and Diversified Products coworker orientation.• Facilitates HR coworker termination process via all account terminations, equipment recovery, and distribution list updates.• Responsible for maintaining current Diversified Products organizational charts by segment and function.• Maintains distribution lists in Microsoft Office 365 and IBM Lotus Notes.• Serves a Safety Zone Coordinator for Diversified Products Ann Arbor Office

• Provide executive level clerical and administrative assistance.• Respond to and monitor incoming phone calls and correspondence.• Schedule and manage executive calendars, including travel arrangements.• Develop and modify documents using Microsoft Office.• Edit, review and routing internal and external correspondence.• Coordinate meetings, activities, conference calls and web meetings.• Processing of executive level expenses via Concur.• Ability to multitask and prioritize deadlines.• Ability to work independently with confidential information.• Provide excellent customer service to external as well as internal customers.

• Provide executive level clerical and administrative assistance.• Respond to and monitor incoming phone calls and correspondence.• Schedule and manage executive calendars, including travel arrangements.• Develop and modify documents using Microsoft Office.• Edit, review and routing internal and external correspondence.• Coordinate meetings, activities, conference calls and web meetings.• Processing of executive level expenses via Concur.• Ability to multitask and prioritize deadlines.• Ability to work independently with confidential information.• Provide excellent customer service to external as well as internal customers.

• Prepared, scheduled, enrolled employees for all training courses provided by corporate available to all components.• Coordinated all catering, meeting space, and travel arrangements for training department.• Provided administrative assistance to the VP of Culture & Organizational Development, Director of Training and Director of Operations Training.

• Responsible for all human resources functions at the location; payroll, performance reviews, benefit enrollments and life event changes.• Coordinated travel arrangements for management and inspectors including passport processing and international travel.• Provided administrative assistance to Office Manager including correspondence, reports and other materials.

• Performed strategic planning for freight transportation LTL carrier.• Negotiated and established pricing programs for customers based on location and transportation frequency.• Executed Tariff Publication and served as backup Administrative Assistant for the Pricing Department.

• Managed the daily functions and core HR operations for employee relations, labor relations and risk, hiring and staffing, pay and benefits, team incidents and Return to Work, scheduling and timekeeping, talent management and development and team engagement.• Developed, executed and communicated staffing strategies to maintain full staffing at the hourly level; trained store leaders to select quality team member candidates.• Reviewed and ensured all corrective action documents were accurate, consistent and adhere to Target’s Counseling and Corrective Action Policy; coached and trained leaders on how to manage performance as necessary.• Lead and created a learning environment by owning team member training and development.• Lead the annual review process and ensured scores and supervisor comments were appropriate and calibrated.• Served as the District Executive Team Relations Leader Market Expert. This position entailed serving as a resource to my district wide colleagues as a trainer and problem solver for any dilemmas that surfaced.

• Served as weekend Bookkeeper and backup Bookkeeper during the week. • Performed duties involving; bookkeeping, daily bank depositing, credit card reconciliation, balancing of cashier drawers, customer relations, telephone communication, trained other team members on cash office procedures, and cashier.