Administrative Assistant II with progressive experience scheduling and organizing meetings and appointments, managing and protecting highly confidential, time-sensitive information, and successful large-scale event planning. Dependable and organized team player with the ability to communicate effectively and efficiently in a flexible office environment. Skilled at building relationships with employees across all levels of an organization.* Schedule and organize meetings and appointments in Microsoft Outlook, and global travel arrangements using Concur.* Plan and execute multiple staff events, both onsite and offsite.* Support the Billing Team of 5 with monthly filing and processing of 1,500+ invoices.* Proficient using Oracle to submit and/or reconcile expense reports, apply proper GL codes and submit for payment all incoming invoices, work with internal contacts on Purchasing team troubleshooting invoices.* Maintain and protect highly confidential and time-sensitive information for Business eBanking, CashExpress, MIS Billing, and Digital One teams.* Greet and assist all visitors, grow and maintain relationships with over 20 vendors and contractors.* Maintain supply inventory, anticipate future needs and purchase breakroom, office and cleaning supplies.* Monitor and regulate proper function of the building heating and cooling system using Metasys Building Automation Systems by Johnson Controls.* Enforce office security protocol, including enforcement of COVID-19 rules and guidelines.* Proficient with Microsoft Outlook, Teams, Excel, Word, Kronos, FIS Employee, Support, Oracle, Concur, FIS VPN, FIS Authenticator, 8x8, Workday, Survey Monkey.

Weekend Receptionist with focus on concierge services for residents, community liaison between residents and administration staff.* Know, understand, incorporate, and demonstrate the Mission, Vision, Values and Guiding Behaviors of Trinity Health and Trinity Senior Living Communities in behaviors, practices, and decisions.* Create and maintain an atmosphere of warmth, propagating a calm environment throughout the community. Execute assignments in a culture that is shared and collaborative across all divisions. Develop and maintain a good working rapport with department personnel, as well as other departments within the community to assure that administrative services and activities are properly maintained.* Greet and direct visitors & family members.* Processes mail, filing, answers the phones and critical signal emergency response system.* Ensure that the office is maintained in a clean and safe manner.* Anticipate the needs of residents and families, going “above and beyond” routinely to provide a comfortable environment and home atmosphere. Proactively identify solutions to resident/family concerns and make recommendations for improvement.* Respect resident rights, including maintaining the confidentiality of all resident care information, knocking before entering a resident's room, honoring the residents' personal and property rights, informing the resident when it is necessary to move his/her personal possessions and reporting complaints of missing property to Supervisor.* Attend and participate in scheduled training, in-service training, mandatory annual in-service training and educational classes as required/needed. Report occupational exposures to blood, body fluids, infectious materials, and hazardous chemicals in accordance with the community policies and procedures.* Close down the front desk at the end of evening shift.

* Schedule and organize meetings and appointments in Microsoft Outlook.* Invoice all completed jobs using T-Mobile and Nokia customer portals.* Process weekly payroll and payroll reporting.* Code and submit for payment all incoming invoices.* Reconcile all receivables.* Pick-up from the warehouse and deliver tools and equipment to various job sites as requested.

Works with assigned sales representatives and customers direct to keep account activities up to date and sell corporate products to business and industrial establishments or individuals by performing the following duties.* Support the needs for assigned Account Executives, Inside Sales, Telesales, and other Sales Support Staff nationally.* Request re-quote for Lowry manufactured labels and processes re-order. Contact sales for approval if changes are required.* Process supply re-orders. Contact sales for approval if changes are required.* Coordinate the generation of assigned customer's quotes and re-quotes.* Coordinate the communication between the customer, Account Executive, and other Lowry staff as required.* Manage RA's, CAR's, rushes, and delivery conflicts with the customer, production, and Account Executive. Expedite when necessary.* Identify new selling opportunities and refers them to the Account Executive for follow up.* Support blanket order compliance and renewal. Manage minimums and maximums on blanket orders.* Enter orders and resolve purchase order issues as required and verify sales rep assignment when questionable.* Emphasize salable features, quote prices and credit terms, and prepare sales orders for orders obtained.* Track stock levels.* Estimate date of delivery to customer, based on knowledge of production and delivery schedules.* Build and maintain customer’s relationships.* Enter new customer data and other sales data for current customers into computer database.* Investigate and resolve customer problems with deliveries.* Execute assignment of sales reps to accounts as instructed.* Other miscellaneous duties may be assigned.