Deborah Haynes Email and Phone Number

• Typing of staff job profiles per business unit / organogram ± 100• Typing of staff contracts and agreements ± 100• Imported staff contracts / agreements into Sage 300 / People ± 100• Transfer all files utilizing We Transfer

• Full personal assistant and reception support • Screening and answering phone calls and emails • Typing and dictation typing• Compile customer statements, invoices, turnover and spreadsheets (Word and Excel)• Debt collecting• Reconciliation and management of petty cash (Excel)• Medicolegal report dictation typing• Document management• Arrange theatre and any sets required for patients• Schedule appointments for patients with other specialists (Physiotherapy, Chiropractor, Podiatrist)• Add new patients onto Elixir/Medemass program and provide statements• Scheduling of assessments / appointments for clients and patients• Organize meetings• Logging calls and ensure office equipment is operable• Ordering of stationery and medical supplies• Ensure office is clean, neat and tidy• Arrange x-rays for patients with the Radiology Department if required• Yearly reconciliation of theatre lists

Full administration support in a temporary capacity.

• Full personal assistant and reception support • Screening and answering phone calls and emails • Typing and dictation typing• Compile customer statements, invoices, turnover and spreadsheets (Word and Excel)• Debt collecting• Reconciliation and management of petty cash (Excel)• Medicolegal report dictation typing• Document management• Arrange theatre and any sets required for patients• Schedule appointments for patients with other specialists (Physiotherapy, Chiropractor, Podiatrist)• Add new patients onto Elixir/Medemass program and provide statements• Scheduling of assessments / appointments for clients and patients• Organize meetings• Logging calls and ensure office equipment is operable• Ordering of stationery and medical supplies• Ensure office is clean, neat and tidy• Arrange x-rays for patients with the Radiology Department if required• Yearly reconciliation of theatre lists

• Provided full personal assistant support to management for various departments• Diary management• Organization of international and national travel flights, accommodation, car hire arrangements for management and teams. • Arrange visas liaising through a travel agent for the whole company• Scheduling of internal and external meetings• Preparation of monthly reports, presentations and invoices• Typing, filing, scanning, printing documents and updating project boards• Assist marketing with corporate event coordination and administration• Screening phone calls and emails• Preparation of agendas, reports, letters and spreadsheets for meetings• Liaison person between office staff and senior management• Review, manage and approve timesheets, leave and holiday records • Focused on cost reductions for company's travel arrangements• Taking minutes of meetings• Provide backup secretarial services for new employees• Proactively assist sales team• Maintain office in a professional state• Organise and prepare agendas for meetings, workshops and conferences• Manage presentations for internal and external clients• Updating databases• Handle and escalate client complaints• Ensure office equipment is operable