Deborah Keaton Email & Phone Number

Hillsboro, Missouri, United States

Greater St. Louis Area

Provided administrative support to the Interim North America Supply Chain IT Lead and the Data Management Lead. Also provided support to additional staff as requested.Utilized Microsoft 0365 softwareWorked within SAP system, producing purchase orders and service entriesSupported the allocation of departmental monthly cost center charges to correct budget classificationsAssisted with onboarding and offboarding of full-time employees and contractorsManaged calendars for Interim North America Supply Chain IT Lead, Data Management Lead and North America Production IT LeadManaged documents within Microsoft Teams and assigned additional team membersCreated and distributed interview binders to appropriate panel members

Provided project-based support on wide range of projects, from organizing complex projects to managing daily workflow to additional office staff as needed. Maintained calendars for both the Vice President and Director - Industrial Operations, and also the Vice President - Quality Assurance, coordinated appointments/meetings, and prepared supporting materials for meetings. Managed travel arrangements and expense reports.Processed vendor purchase orders so that materials can be approved and ordered. Electronically provided documentation for invoices so timely payments can be made. This also includes processing and tracking invoices received against purchase orders.Ensured all contractors/vendors on site has an insurance Certificate of Liability, maintaining updates as they become dueProvided an inter-office calendar schedule for managers, also creating an emergency contact list of telephone numbersProcessed updates on company organizational chart, keeping track of incoming and departing employeesOrdered office supplies for various departmentsResponsible for ensuring the Industrial Operations Department is current on all trainingEnsured updates to all presentations are completed in a timely manner prior to meetings

Provided project-based support on wide range of projects, from organizing complex projects to managing daily workflow to additional office staff as needed. Maintained manager’s calendar, coordinated appointments/meetings, and prepared supporting materials for meetings. Managed travel arrangements and expense reports.Coordinated internal lectures for contracted physicians.Provided initial and ongoing support for field-based employees, including supplying equipment, network accounts and other items that an employee required.Processed vendor Statements of Work outlining projects within department. Ensured routing and signature processes were complete, tracking and budget forms updated, created purchase orders.Fulfilled department orders and requests for brochures and information. Orders received daily via 4 phone message lines and dedicated Outlook mailbox.Electronically provided documentation for invoices and travel expenses in company software. Included processing and tracking receiving forms for invoices received against purchase orders.

Maintained Access databases; provided monthly, quarterly, fiscal year-end reports.Fully responsible for accurate control of data entry within databases (alpha and numeric).Experienced in financial analysis with accounting records to ensure accuracy of Access data.Provided outstanding office administrative support and clerical assistance for several departments.Provided support to organizational District Vice Presidents when requested.Organized calendars, facilitate meetings, researched and coordinated travel itineraries.Achieved professional and personal connection with congregational staff and members on a daily basis.Experienced in receiving, screening, and directing messages (heavy call volume) to concerned parties.Additional responsibilities included: filing, invoicing, shipping and tracking packages.Demonstrated excellent follow-through with vendors and clientele.