Responsible for all Accounting, Administrative, Human Resources, Safety, & Reception, as well as Sales & Marketing Support.Supervisor for Accounts Receivable/Accounts Payable, Reception, and/or Business Coordinator positions.

Responsible for all aspects of start to finish payroll to include reconciling timesheets, validating deductions, benefits, garnishments, etc. Filing of quarterly and year-end tax reporting, payment of payroll taxes each pay period. Ensure liability accounts accrue correctly and clear out each month. Track PTO time accurately, to include the newly created FFCRA. Responsible for onboarding new employees from application acceptance to termination to include benefits enrollment, creating employee files, set up in HRIS system, etc. Also responsible for administration of FMLA and WC claims. (OSHA reporting as necessary)Key Results:• Managed payroll semi-monthly to include processing time sheets, figuring taxes, withholding garnishments, appropriate deductions, managing personal/sick hours, vacation time, holiday pay, etc. Also responsible for timely filing of all monthly payroll taxes and quarterly 941 form.• Demonstrated the ability to fill in at a moment’s notice, quickly mastering new systems, processes and workflows.• Responsible for month end closing for all payroll/labor related accounts.

Responsible for all aspects of bookkeeping for a construction company as well as 4 smaller LLC’s. Keep track of AP invoices, make sure they are paid in a timely manner. Keep track of and create AR invoices. Responsible for payroll on a weekly basis; garnishments and deductions. Quarterly filing of payroll tax forms. Also served as Pseudo HR representative. Bank reconciliations for all companies, journal entries.Key Results:• Managed payroll weekly to include processing time sheets, figuring taxes, withholding garnishments, deductions, managing PTO. Also responsible for timely filing of all monthly payroll taxes and quarterly 941 form• Demonstrated the ability to fill in at a moment’s notice, quickly mastering new systems, processes and workflows• Operated financial computer systems and furnished company executive with A/P liability summaries and cash flow reports that were consistently praised for their accuracy, user-friendliness and timeliness• Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a statewide network of vendors and suppliers

Perform duties associated with a general staff accountant to include preparing individual income tax returns, preparing financial documents to include Balance sheets and Income statements, miscellaneous calls to Oklahoma Tax Commission and the Internal Revenue Service to help problem solve on behalf of the client. E filing returns, obtaining appropriate signatures and other documentation. Assisted with the transition of a new receptionist during tax season.Key Results:•• Improved office efficiency during the busiest time of year for a CPA office• Assisted corporate accountants by prepping returns so they spent less time on them for finalization/approval• Decreased the workload for CPA’s due to preparation of financials and other data entry functions on individual returns as well as C-Corps, S-Corps and Partnerships

Office Administrator for Elementary school, expanding to cover Middle school principal. Responsible for oversight of 19 teachers and all details of office in 6-month absence of Principal. Primary duties included inventory, K3 – 5th grade curriculum orders, weekly newsletters, website updates, weekly communication with parent database. Responsible for Purchase Order tracking, check requests, petty cash, etc.Key Results:• Improved office efficiency, order and structure, “One stop shopping” for parents to get information, direction• Keep Principals and Assistant Principals well organized and informed

Trusted agent in multi office medical clinic, managed 1200+ sensitive medical files, adhering to all HIPPA rules and regulations. Administered bi-monthly payroll taxes to include OK state withholding taxes and Federal tax wage reporting. Performed receptionist duties and scheduled appointments for busy medical office and sleep disorders lab. Processed records requests for insurance companies. Entered new patients into data base including pertinent personal information and insurance information. Posted payments to accounts from patients and insurance companies to correct dates of service. Counted upon for accurate transcription of doctor written notes and dictation to specific record documentation. Maintained monthly expense spreadsheet for specific financial tracking information. Comprised monthly statistical report including copies of studies for Diplomate Doctor in the sleep disorder field. Orientated new patients to building and proper procedures regarding appointments and follow up visits. CPR trained.Key Results:• Calm in critical situations - reacted quickly with proper medical response to patient who entered with traumatic injury• Experience and proficiency led to office increased production, even when staff was reduced 33%

Responsible for both positions, handled daily A/P processes; managed vendor/supplier relations; and oversaw the timely, accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions. Maintained adherence to corporate, accounting and GAAP standards; addressed escalated issues from employees and vendors regarding accounts payable; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations. Processed student billing accounts for large private school, to include annual and monthly tuition payers, as well as processing of all student associated fees.Key Results:• Managed accurate and timely processing of invoices averaging $150K per month for large, multi-site private K-12 school system. Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues• Resolved months of backlogged work, restored order and organization to processes/records in disarray, researched and solved billing problems and corrected invoicing and journal entry errors that had previously been missed• Facilitated “no-fault” internal and external audits as a result of sound recordkeeping and thorough documentation• Instituted thorough cross-check of pack-lists, receivers & invoices halting previous history of thousands of dollars in supplier overpayments• Renegotiated payment terms with dozens of suppliers/vendors. Improved cash flow and helped facilitate school’s fiscal management• Composed effective accounting and ad-hoc reports summarizing A/P data for supply chain, HR and other departments

Began employment as executive assistant, responsible for official memos, meeting minutes, data research, scheduling, travel arrangements, related reports, calendar, and employee handbook creation/editing. As organization grew, expanded roles included A/P, A/R and Payroll for 5-unit, Newborn to Pre-K daycare & preschool company, comprising 500+ children and 90 staff members. Handled data entry and general ledger work as well as bookkeeping and general clerical tasks.

Supported all administrative needs for the organization.