Deborah Mays Email & Phone Number

New York City

Legal SecretaryUtilize Microsoft Office, MacPac, MacPac Numbering; eDocs; Best Authority; Workshare Compare; Nuance and other programs to create, revise and style documents (including TOCs/TOAs); process Bar renewals, maintain records of CLEs, process expense reports; maintain personal medical records; cover phones; copy/scan; liaise with clients; process new client/matter forms; maintain contacts and calendar; coordinate travel; greet clients and visitors; handle personal errands; enter attorney time.

New York, New York

E-filed legal documents; organized the existing legal filing system; created a procedure book for secretarial and paralegal functions that was used by the firm as reference for word processing problems; provided informal training to secretarial and administrative staff; prepared first drafts of legal documents and court forms, tables of contents and authorities and advanced formatting of documents (including complex page numbering and multiple sections); document compression using Acrobat; research using WestLaw and databases; financial reports using Excel; scheduling and coordinating depositions; proof-reading; monitored court cases using PACER, e-Track and other Court systems; reviewed Federal Rules, Court Local Rules and Judge’s Individual Practices; maintained litigation calendar and notified attorneys of due dates; correspondence; prepared trial and motion binders; discovery, including Bates numbering and redaction using Adobe Acrobat. Maintained contacts and calendars in Outlook; time entry; booked and monitored complex travel arrangements; processed expense reports; maintained CLE records; coordinated dinners and engagements; booked meetings; made arrangements for catering and booked facilities for presentations.

New York, Ny

Typed and edited commercial real estate agreements and correspondence; attorney time-keeping; scanning; photocopying; and phones.

Provided legal secretarial support to Senior Vice President of Business and Legal Affairs and one Associate: composed and typed correspondence; typed and proofread legal contracts and agreements; screened calls; greeted guests and clients; legal filing.

Administrative Assistant, Video Production Department.Reported to Sr. Vice President, Music Video Production: coordinated and assisted with music video shoots; edited and duplicated long and short form videos; general secretarial duties. (1976-1988) Floater for various departments (1988-1995)

As Secretary of the Rock/R&B Committee, oversaw production of seminars, local video and radio show production; researched and implemented local concert production at Lincoln Center’s Damrosch Park; counseled and assisted musicians with problems; contributing writer for the Rock/R&B Column of the Union newspaper.As Secretary to the Treasurer of Local 802, responsible for word and data processing, light bookkeeping and miscellaneous secretarial functions.

New York, Ny

Worked in Sales Administration Department

Reported to head of Bob Dylan’s publishing company: maintained permission and synchronization license logs for musical compositions and compiled special financial reports periodically; typed synchronization and mechanical licenses; transcribed new songs from tapes and filed them with the Copyright Office; reviewed and responded to permission requests; typed letters and memos.

Performing Arts

Electronic Music