Deborah Bates Email & Phone Number

Baltimore, Maryland Area

Provide general administrative support to five principals and one associate, including heavy calendar management; review/revise billing entries prior to invoicing; document revision (minutes, operating agreements, management agreements, asset purchase agreements, name change filings, change of ownership, affiliation agreements, etc.); e-filings; conflicts checks, engagement letters and file openings; expense submissions/reimbursements; travel arrangements; administrative filings and document production. Also provide on demand short notice assistance to the department.Key Assignments:• Prepare responses to auditor requests• Work with associate to build healthcare group resources site• Annual registration of firm-sponsored hospital foundation events• Register attorneys for CLE conferences• Track Rewards, Memberships, Dues

Edgewood, Maryland

Provided support to General Counsel/VP-Compliance. Duties included tracking new opportunities and action items resulting from Program Management Reviews. Consistently met all project deadlines, completing tasks efficiently and accurately. Key Assignments:• Prepared non-disclosure/proprietary information agreements, distributor agreements, vendor profiles and bailment agreements.• Responsible for corporate filings and licenses nationwide, certificates of liability insurance, authentications/apostilles, no-cost extensions, contract close-outs, and representations and certifications.• Responsible for Legal Department’s contracts and document repository.• Developed and implemented improved procedures, creating an efficient organized work environment, increasing staff productivity and improving cost management levels.• Database Applications: Serengeti (new matters); SAP (Goods Receipts, Purchase Requisitions); ContractExpress (NDAs); Exostar (Cloud-Based Supply Chain Platform)

Columbia, Md

Provided administrative support to the Corporate Senior Vice President/Chief Nursing Officer.Key Assignments:• Processed invoices, prepared various documents and meeting materials with efficiency and provided extensive calendar scheduling.• Coordinated and organized major monthly nursing meetings involving associates from all MedStar entities: Hospital CNO’s; CNO Council; and MedStar Nursing Council Day.• High level of interaction with other MedStar entities.

Towson, Md

Provided executive support to President, including dictation, management of email and correspondence, travel arrangements with detailed itineraries, and organized and maintained files and records. Liaised with staff, tenants, outside vendors, and interacted with influential players throughout the industry in a professional, confident manner.Key Assignments:• Managed projects with shifting priorities while overseeing the day-to-day activities and requirements of the office and communicated action items to staff.• Performed research related to real estate operations, properties, and opportunities.• Performed cost analyses and tracked expenses.• Managed website content, data configuration, and troubleshot IT issues.

Belcamp, Md

Provided C4ISR programmatic support. Effectively prepared and monitored weekly progress reports and monthly performance and cost reports, compiling data from two subcontractors and five project teams across four contracts; developed and maintained database to house PII and LCAT levels; successfully provided SME support to the program manager for on-demand, short notice requirements.Key Assignments:• As a member of the Process Improvement Team, conducted research and identified Guardrail system configuration for B16-managed items (Class VII and Class IX) per Aircraft Platform to determine existing technical publications in support of Guardrail systems and components• As a member of the Strategic Communications team, contributed to format and content of training and development materials (RCM, RAM-C, and ePLM-IDE) for DoD customer; facilitated beta-training. Recommended changes and input saved time and increased course value and contributed to Booz Allen receiving follow-on work valued at $5M.• Team lead for System Access Requests, Common Access Card control, and mandatory contractor training for 80~ team members.• Quality Assurance lead for accountability and traceability of more than 115 OY deliverables and briefings and delivery to the PME, successfully executing all related program close out activities.

Owings Mills, Md

Provided administrative support to VP, Human Resources. Screened and directed all VP calls and email correspondence, and maintained highly confidential files involving HR matters.Key Assignments:• Prepared board meeting materials.• Coordinated CareFirst’s major recognition luncheon, handling logistics for more than 600 employees.• Coordinated Human Resources divisional events.

Baltimore, Md

Provided complete support to the Board, including overseeing monthly Executive and Finance Committee meetings and quarterly and annual board meetings; generated Trustee handbooks, and facilitated Trustee orientations; taking and maintaining minutes; collaborated with all departments to promote a guest-focused culture; coached seasonal staff on providing exceptional customer service; prepared budgets and monthly variance reports for Board Relations and Guest Relations. Key Assignments:• Created and maintained a database for tracking guest feedback, compiling data into various reports, providing the board with recommendations to increase guest service standards. • Contributing member of the Safety Committee, and the Zoomerang Committee (the Zoo’s largest fundraising event).• Liaised with city and county government, ensuring compliance with laws and regulations.• Facilitated and coordinated lectures, behind-the-scenes tours, luncheons, trips, and special events for trustees. • Collaborated with Trusteeship & Nominating committee to effectively develop activities focused on educating new Board members about Zoo operations. Arranged behind-the-scenes tours and luncheons for prospective donors and trustees. Authored a weekly internal publication of ZooPad, providing staff with pertinent timely information.• Served as Assistant Corporate Secretary of Maryland Zoological Society, Inc.; Maryland Zoo in Baltimore Hospital, LLC; and Mountain Gorilla Veterinary Project, Inc.

Mt. Washington, Md

Performed administrative duties and tasks related to public offerings of securities, mergers and acquisitions, and general representation of public and private companies. Key Assignments:• Duties included making travel arrangements, preparing expense reports, and coordinating and organizing counsel’s schedule and appointments.• Assisted counsel in her pro bono role as Chair of the Maryland Zoological Society, consistently meeting deadlines and effectively managing projects as assigned.

Baltimore, Md

Provided administrative support to Lawrence Gebhardt in matters relating to corporate banking, employment, and real estate law. Duties included managing calendar, coordinating meetings and conferences. Key Assignments:• Prepared corporate documents and assisted with closings; prepared (including cite checks) and filed pleadings; scheduled depositions and assisted in trial preparation.

Baltimore, Maryland Area

Routine administrative support to Isaac Neuberger. Duties included dictation of daily correspondence and managing heavy calendar.Key Assignments:• Prepared corporate documents for business transactions, including restructuring and mergers and acquisitions.

Baltimore, Md

Provided administrative support to two partners in the Labor and Employment Law department. Duties included scheduling meetings and preparing travel itineraries, preparation of client billing, and preparation of monthly status reports on client activity (handling highly confidential material).Key Assignments:• Abstracted depositions• Performed research and prepared and filed administrative responses• Prepared and filed federal and state court pleadings and briefs.• Firm’s 1987 campaign coordinator for United Way.

Business Administration & Contract Management And Acquisition

Level I Program Management

ACQ 101 Fundamentals of Systems Acquisition Management - Section 330 CON 121 Contract Planning - Section 309 CON 100 Shaping Smart.