Deborah Job Email & Phone Number

Foothill Ranch, Ca

Newport Beach, Ca

*Actively Supported Construction, Development and Accounting Teams*Prepared, routed and tracked all Subcontracts, Consultant Agreements, Purchase Orders and Change Orders*Maintained contract logs and files both electronic and hard copies*Tracked contractor's licenses and insurance*Provided administrative support to construction/development/accounting personnel*Resolved accounting, contract, purchase order and change order issues with subcontractors, consultants and outside vendors*Assist with reconciliation of monthly project budgets*Maintain subcontractor data base and vendor ID's*Set up vendor accounts*Assist with draw management and invoice processing*Maintained all City Business Licenses*Computer applications: Outlook, Word, Excel, Timberline, Textura, Procore, Docusign

Irvine, Ca

*Actively supported Director of Operations, Regional Facilities Manager and Facilities Management Team - approximately 14 apartment communities. * Assisted with budget preparation and management*Scheduled unit turns through Yardi Systems.*Created purchase orders for turn work using Ops Technology.*Tracked and monitored invoices to assure payments were made to coincide with monthly budgets.* Resolved accounting and purchase order issues with vendors and subcontractors.* Worked directly with Procurement Department to resolve any vendor or subcontractor contract issues.* Reviewed bids and wrote scopes of work as requested.*Tracked and assured vendors and subcontractors are in compliance with company requirements through Compliance Depot. *Provided mentoring and training to Facilities Coordinators and Facilities Managers. *Assisted in development of Facilites Coordinator and Facilities Manager handbooks for new Facilities Program.*Coordinate hiring, supervising and training efforts with Facilities staff as required.*Appointment scheduling, meeting organization and Travel arrangements as needed.*Reconcile expense reports and prepare meeting minutes as requested.*Prepare weekly budget, facilities tracking reports and meeting agendas.*Selected to participate in several pilot studies when rolling out new computer, training or operational programs.

Irvine, Ca

* Supported Director of Capital/Rehab/Acquisitions* Provided support and assisted with Capital budget preparation and management.* Prepared, routed and tracked all Capital contracts, purchase orders and change orders.* Reviewed bids and wrote scopes of work as requested.* Complete all contract billing and resolve contract/billing issues with vendors and subcontractors.* Maintained contract logs and files both electronic and hard copies.*Track and assure vendors and subcontrators are in compliance with company requirements.* Coordinate hiring, supervising and training efforts with staff as requested.* Appointment scheduling, meeting organization and travel arrangements as needed.*Reconcile expense reports and prepare meeting minutes as needed.*Prepare additional files, binders and reports as requested.*Received "Extra Degree" award for going the extra mile to support the capital team.

Irvine, Ca

* Directly supported Vice President of Purchasing, Onsite and Offsite Purchasing Managers and Construction Department.* Prepared, routed and tracked all subcontract agreements, work orders, purchase orders and change orders for on-site and off-site subcontractors.* Processed all subcontrator draw sheets and resolved accounting issues with subcontractors.* Provide adminstrative support to construction field personnel.*JD Edwards project set up and maintenance of assigned communities.*Created, maintained and distributed community information sheets.*Created and maintained contract and extra work order trackers.*Created and maintained subcontractor data base and project files.*Process Preliminary Information Sheets.*Obtain current MSDS and Safety programs for all subcontractors.* Project Achiving.*Assisted Vice President and Purchasing Managers with budget maintenance and trouble shooting.* Assisted with bid package distribution and other special projects as requested.* Liaison between purchasing, construction and accounting departments.

Newport Beach, Brea & Irvine, Ca

* Full managment of property portfolios between $8.5 to $40 million dollars. *Properties included residential, commerical, office, retail, mutli-tenant, single tenant and mini storage facilities.* Clientele included lending institutions, family trusts, limited and joint venture partnerships and corporations.*Companies included family owned, real estate management and development and third party management.*Responsible for prospecting, marketing and leasing of units.*Rent collection and eviction processing.* Remodeling of exiting multi-tenant and commercial properties to include bid packaging, contracting and supervision in conjunction with ownership.*Worked closely with outside brokerage firms and legal counsel.

Bachelor Of Science

California Single Subject Teaching Credential Graduated Magna Cum Laude 3.77 GPA

Education record