Deborah L. Urban Email & Phone Number

Cleveland/Akron, Ohio Area

Cleveland/Akron, Ohio Area

One Infinity Corporate Centre Drive, Suite 300, Garfield Hts., Oh 44125

Company liaison greeting guests, clients and vendors routing appropriately. Administrative Assistant for 6 different departments: • Answer all incoming calls and voice mails to the Corporate Office and route them • Create and maintain a Visitor Log • Organize, plan, make reservations and execute Quarterly Employee Luncheon Meetings for the CFO and top level Executives to address 80 plus employees on the state of the company• Prepare presentations as requested• Prepare as needed visas for executive staff’s international travel• Create, maintain, update and post on SharePoint for company-wide use: o Alphabetical and Departmental phone directories o Corporate Office Floor plans o Emergency Evacuation Floor Plan o Corporate Locations Address List • Create and maintain a Key Log • Vet office supply vendors and prepare comparisons showing pricing, quality and record of customer service and present to Executive Committee a recommendation for vendor or choice• Maintain office supply inventory, coffee, beverage, water and cleaning supplies, purchase and restock appropriately• Organize, plan, make reservations and execute any and all preparations for meetings (presentations, meals, etc.) for 6 departments.• Process client billing for Credit Department.• Prepare, print and post letters, documentation, mass mailings, files and all outgoing mail as requested• Research material, subjects and content for the Corporate Monitors and create slide and PowerPoint presentations for posting• Reconcile UPS billing and shipping for the Corporate Headquarters• Reconcile monthly company Mastercard Credit Card statement for purchases• Liaison between Chart and Building Management to resolve any and all building issues, complaints and/or repairs• Maintain and audit Petty Cash• Receive, open and route all incoming mail• Organize, plan and execute company charity/community service projects

A leading, national full-service subspecialty radiology interpretations provider. Recently completed a short term, temporary assignment as administrative and organizational support to the two Founding Physicians, CEO and VP of Sales. In December, a Corporate decision was made, in the best interests of the company, to move the Executive Administrative Assistant position to the Connecticut, MA office as the majority of the company’s Senior Executives are based in Connecticut.

Provided administrative and organizational support for the Chairman, CEO & President, Executive Vice President, Senior Leadership Team and Board of Directors.• Organized, planned and executed quarterly Board of Director meetings and quarterly conferences and sales conferences.• Coordinated and managed bi-weekly teleconference management meetings for senior leaders and supporting managers and directors.• Scheduled and coordinated travel arrangements and requirements necessary (visas, exams, vaccinations, etc.) for domestic and international travel for senior leaders, Board of Directors and Consultants. • Managed calendars and scheduled meetings and calls for the Chairman, CEO & President and the Executive Vice President• Assisted in taking company from a small privately owned operation to a company with over $150 million generated in revenue annually. • Planned and orchestrated multiple overseas corporate events involving multiple levels of corporate management.• Established relationships with outside businesses, allowing for corporate savings and decreasing the bottom line in terms of outsourcing expenses.• Developed working system of communication between all regional and international partners, allowing for ease of communication and a seamless interface resulting in continued growth of over 100%.• Facilitated strategic planning sessions generating new revenue and helping to achieve all time highs in the history of the company. • Established international collaborations with over 6 countries, allowing for increased market share, job development, and outstanding corporate growth.• Designed a system of checks and balances, and formally organized all corporate business, allowing for streamlined management and ease of communications between all partners.

Legal Secretary and Office Manager for law firm specializing in Business, Commercial and Employment Law.Managed entire building management and facilities for the law firm and tenants. Served as liaison to clients. Prepared and proofread legal and administrative documents, including correspondence, motions, pleadings, briefs, judgments and exhibits.• Prepared, cataloged and organized standard forms, letters and pleadings.• Organized trial / hearing materials, and prepared and assembled trial notebooks, and affidavits.• Arranged interviews, depositions and court appearances.• Organized, indexed and filed legal and administrative documents.• Transcribed legal dictation.• Maintained Corporate Record Book Directory (client notification, creation of corporate minutes).• Prepared documentation of client incorporations, warranty and survivorship deeds, last will & testaments and general durable powers of attorney.• Maintained and recorded attorney time for billing purposes• Processed client billing and produced client billing and receivable reports.• Prepared, constructed and distributed the law firm’s newsletter.• Coordinated travel arrangements for legal staff

Legal Billing Department Assistant [Temporary Position] • Managed client billing and payments.• Handled month-end data entry and report preparations and production.