Debra Ramirez Email & Phone Number

Alleyton, Tx, Us

Austin, Texas Area

Took the Travel Coordinator Position as of 10/1/2018.Responsible for auditing and processing all travel vouchers from employees with attention to detail.Accountable for the new launch within in the agency with the new Hotel Engine Platform rolled out by the Comptrollers Office.Create procedures for creating employee accounts within the Hotel Engine Platform.Work with Hotel Engine on Hotel Invoice/Receipt discrepancies.Responsible for reviewing, processing and reconciliation of the Hotel Engine Direct Billing Invoice.Work with the CFO in updating the internal travel policy.Provide travel training to departments within the agency on policies and procedures.Work closely with TDA staff, providing excellent customer service and resolving accounting and operational problems.Revenue Processor 11/01/2017-09/30/2018Perform such functions as Accounts Payable, Accounts Receivable, Cash Collection, Grants Management and Travel.Processing of accounting transactions and report problem accounts.Perform quality control on assigned area work product, ensuring accuracy, completeness and compliance. Audit and verify accuracy and compliance of accounting and control records according to agency, state, federal and professional standards and regulation, identifying and reconciling discrepancies. Prepare, review and reconcile financial and accounting records and documents, including expenditure, fund, appropriation, expense, revenue, deposit, and error reports and make necessary corrections; Address vendor and program area issues, taking corrective action and recommending improvements to processes. Research and remain abreast of legislative changes that affect payable policy; communicate information to supervisory staff.Perform data entry and retrieval, including use of state financial and enterprise systems.Recommend policies and procedures for areas of assignment.

Austin, Texas

• To prepare and submit deposits to the State Treasury.• Examine and add detail to lock box deposits from the Treasury; notify departments of their deposits, and process lockbox CR corrections.• Record revenue to include specialty license plate, CH41, assessment, and walk-in payments.• Clear TEA default funds from chargebacks/reverse chargebacks.• Retrieve all warrants from CPA and process for mailing and adhere to special handling.• Aids in the distribution of payroll warrants and statements.• Travel Advance tracking and issuance.• Process TEA refund requests (Certification) manual and TX. Gov. system.• Prepare third party invoices for reimbursement of employee travel expenses.• Process invoices for Accounts Payable in a timely manner.• Acquire approval from Divisions for services rendered for invoice payment.• Assesses service cost with agency price list against the invoiced services and acquire credit memos for any overage charges.• Coordinate with Purchasing and Divisions for additional funds on PO due to price changes, inadequate funds or division changes.

Austin, Texas Area

Responsible for the Accounts Payables. Ensure the accuracy, documentation and required approvals for invoices. Review account payables invoices, check requests, and code into QuickBooks.Process checks for signature by our Executive Director Responsible for mailing and filing invoices after processing.Research and answer client inquires on payment verification and invoice requests. Reconcile bank and credit card statements.Responsible for the financial month close. Preparation of the financial statements. General ledger journals.Responsible for invoice generation and following up on unpaid invoices. Applying purchase orders received and adjusting invoices in Adobe Acrobat.Responsible for the account payable discrepancies resolution by collecting and analyzing account information.Assemble and gather all documentation for external auditors.Process and send out the 1099's.Process and apply customer payments, process checks for bank deposit.Process and close batches from Avectra and journal the appropriate accounts in Quickbooks.

Austin, Texas Area

Execute, manage, and update client personal and financial information. Schedule and modify client draft, payment, and fee schedule.Validate potential settlement offers.Create client budgets for settlement offers.Schedule payments from client to creditors by a third party payment system. Answer client concerns on their account or program.Met heavy prioritization deadlines when down-sizing occurred. Audit client accounts within time management deadlines. Collect fees owed and document accordingly.Construct and oversee detail reports to management and train new employees.