Shane Decker Email & Phone Number

Vancouver, British Columbia, Canada

Calgary, Alberta, Canada

Calgary, Alberta, Canada

-Represent Partners in a professional and confident manner, in both written and verbal communications, internally and externally-Proactively manage the Partner's schedule with respect to client events and business-related activities, with minimal input and direction-Handle work-related matters on behalf of – and alongside – the Partner, some of which are highly confidential in nature-Proactively drive the client life cycle with primary responsibility for meeting client deadlines with quality deliverables-Anticipate business and client service needs, demonstrating resourcefulness and critical thinking-Develop business acumen in order to anticipate internal and external client needs (e.g., independently anticipate the next step in a process, prompt the client, be resourceful and one step ahead)-Actively develop knowledge of our external clients (i.e., market intelligence) in order to enable high-quality client deliverables and focus on proactively enhancing service excellence-Identify opportunities to be a brand ambassador by building strong relationships with the Partner’s external clients, marketing and account support teams, so that access to clients can be expedited via these positive relationships-Work collaboratively, leveraging appropriate firm resources to manage, own and minimize administrative tasks for the Partner-Coordinate, support and contribute to a variety of special projects for the Partner and/or service line-Coordinate and attend internal/external meetings as requested to document action items for independent follow up-Support the agile workplace including location and reservation of appropriate space and other required resources

Vancouver, Canada Area

-Organize and plan schedules, itineraries, meetings and conference calls-Organize meeting logistics including IT requirements, catering and room layout-Screen, prioritize and handle incoming and outgoing mail, telephone calls, email, and other inquiries for VP’s -Draft and type correspondence on behalf of the VP-Track weekly departmental priorities and cost cutting efforts -Prepare and process expense and cost reports, administer and process invoices, and reconcile corporate credit card transactions for VP’s and Managers -Work on projects and administrative tasks for events-Act as contact for RSVP’s for events -Prepare presentations, reports, and other assignments as required-Coordinate travel arrangements for VP’s and Managers-Compile and maintain awards and recognition honours document for Board meetings-Check, redirect and respond to emails received through general Teck email account-Act as a backup to Executive Assistants in the broader department -Coordinate the flow of documents for the department, including obtaining approvals and distributing the information to business partners-Manage team contact lists, holiday and sick day tracking, keeping all fully up-to-date-Perform general office duties such as ordering supplies and maintaining records management systems

Vancouver

-Document preparation and file management; format and edit letters, form letters, memos, reports and presentations from draft stage to client-ready work-Liaise with Health Canada regarding processing of applications to prescribe methadone -Prepare agenda for monthly consultant and department meetings; schedule and take minutes and department meetings-Prepare, proof and edit various correspondence for patients, doctors, clinics, and other regulatory bodies-Various requests from the department manager and Deputy Registrar of the College (program reports and special projects)-Track, verify and process methadone and controlled prescription pad orders for approximately 12000 prescribing physicians in addition to orders for other College’s, attend to queries regarding lost, stolen, or missing pads from physicians, their staff, or the authorities -Prepare meeting packages and workshop materials as needed; process payments for courses offered by the drug programs department, provide in-person support while attending workshops-Assist Methadone Maintenance Program and Prescription Review Program with general phone and email inquiries from physicians, their staff, various health organizations, regulatory bodies, and the public-Review physicians prescribing to ensure they meet the standards and guidelines of the College, identifying concurrent prescribing, multi-prescribing, and high dose/high quantity prescribing

Calgary, Canada Area

-Calendar management – Coordinate, organize, and schedule meetings for President -Travel arrangements-Credit reconciliation for all employees -Document preparation and file management: format and edit letters, memos, reports and presentations from draft stage to client-ready work. -Use independent judgement to compose general, non-technical business documents-Receive visitors and telephone calls; ascertains nature of business and personally handle those requests including routine information, appointments and tasks; direct remainder to appropriate staff-Maintain client/vendor database for mailing, communication, and tracking purposes-Retain high degree of integrity sustained by maintaining strict confidentiality -Oversee utility applications and register homes with the Alberta New Home Warranty Program-Book and attend possessions with the new Homeowner(s); follow-up with homeowner(s) and/or trades to ensure client satisfaction start to finish-Order and maintain office supplies while keeping costs controlled

Calgary, Canada Area

-Coordinate with CFO all accounts payable/receivable, update accounts, prepare cheque run and cheque reconciliation -Draft, audit, and finalize employee expense claims and submit to office payroll-Verify track, and submit employee clock in/out times for payroll and third-party billing purposes-Research and respond to accounting and expense queries -Monitor, review, and ensure accuracy of costs and revenues for employee time and equipment-Process electronic invoices using a third-party software to charge for employee time, equipment, and materials used

-Reception – operate multi-line switchboard-Hospitality – book and process boardroom meeting requests, ensuring boardrooms and kitchens are full presentable; set up food and beverage order -Legal runner – request and complete searches from the Alberta Land Titles Office; manage and distribute documents at the Court of Queen’s Bench on behalf of lawyers and staff-Operate and maintain photocopiers and binding equipment-Document preparation of closing binders and other legal documents-Sort and deliver mail in a timely manner; receive and send couriers -Identify problems with operation of photocopy and fax machines and arrange for service calls; clean and maintain equipment as required