Dedith V. Email & Phone Number

Sheikh Zayed Road Dubai Uae

Provide a full range of secretarial & administrative and office support including purchasing and facilities management to COO, and Department Heads and Managers.Act as the first point of contact for COO and Department Heads= Gatekeeper to ensure the smooth running of COO’s officeSchedule Department, Cross functional & External meetings, arrange conference calls, receive visitors, screen phone calls for COO and Department Heads.Manage calls, emails and a very busy calendar of the COO, accepts or declines commitment on her behalf, and prioritize complex schedules.Coordinates and follow up with the Managers and Heads for the needed information, reports/data, presentations in preparation for the COO’s meetings.Monitor and screen all incoming & outgoing correspondence for the COO, prioritize according to importance and bring relevant communication to her notice for action.Receive all bills and other documents pertaining to Administrative and Financial for COO’s approval.Assists in coordinating the visits for International and Local clients including collation of meeting materials/agenda.Organize travel schedule of Chief Operations Officer, Heads of Department and Managers including visa arrangement, flight booking, hotel accommodation, meetings & documents required.Prepare the Expense report of Chief Operations Officer and Department Heads.Organize and develop an easy to follow filing system (physical and electronic files) for all internal files, minutes of meeting, and all documents of Operations Department. Maintains a variety of electronic documents & presentations within OperationsArrange meeting agenda and ensure presence of all meeting requirements which include preparing meeting facilities, materials and coordination with attendees.Attending meetings and taking minutes for circulation to all attendees and makes follow ups on the pending actions.Routinely order department stationery supplies, furniture and uniform for Operations staff

Jafza Dubai Uae

Summary: Responsible for the logistical processing of customer order, includes coordination with vendors, Logistic Manager, Warehouse in-charge, Finance and Client's forwarder. This role also provides Admin support to GM and Marketing Manager. Receive, track and expedite incoming shipments Create and maintain contact with vendors and customers to ensure timely delivery of goods Interact with third party logistics service providers Maintain and Ensure accuracy of all inventories Maintain communication with warehouse staff to ensure proper working order Receive invoices and review the same before forwarding to Finance for payment  Assist customers with inquiries Prepare pro-forma invoice, packing lists and other shipping documents and update shipment information in database Organize files both manually and electronically Monitor and facilitate new orders Ensure that the warehouse has sufficient space for incoming deliveries Act as main point of customer contact Manage liaison with suppliers and Forwarding companies  Provide shipment information to customers  Liaison with different departments within the company to facilitate shipments to customers Assist in tracking shipments and providing alternative information Provide transportation information and manage billing information Manage quality control by ensuring that all shipped orders are in working condition Interface with customers as directed Assist the Marketing Manager in recruitment processing including placement of jobs advertisement in the newspaper and scheduling the selected candidates for interviews.  Other general admin duties including faxing, typing, emailing, scanning documents, filing general correspondence and procurement of office supplies.

Manila Philippines

 Answer phones and transfer to the appropriate staff member Take and distribute accurate messages Greet visitors and direct them to the correct staff member Coordinate messenger and courier service Receive, sort and distribute incoming mail Monitor incoming emails and answer or forward as required Fax, scan and copy documents Maintain office filing and storage systems Update and maintain databases such as mailing lists, contact lists and client information Retrieve information when requested Update and maintain internal staff contact lists & attendance  Type documents, reports and correspondence Organize travel arrangements for Management and Sales Team Assist with event planning and implementation Monitor and maintain office supplies Ensure office equipment is properly maintained and serviced Perform work related errands as requested such as going to the post office and bank Keep office area clean and tidy Assists the Admin Manager in the facilitation of admin documents, routing memos, and securing its files.  Consolidates reports from Sales Team and Updates the Monthly Sales Forecast and provide a copy of the same to COO for review. Coordinates the materials/equipment needed for the events and prepares the same accordingly

Manila, Philippines

Receptionist/Secretary Role:Responsible in general reception duties including but not limited to answering & placing calls, routing calls as appropriate, greeting visitors/clients & communicating their arrival and directing them accordingly.Provides secretarial and admin support to the top management (GM/MD & Office Manager). HR Coordinator Role:Provide HR & admin support to top management & employeesCoordinated quality recruitment activities: – Post and advertise for job openings – Maintain Resume/Applicant Profile databases – Participate in career days, job fairs and headhunting activities – Screen resumes and employment applications relative to JDs – Verify applicant references, certification/licensure and educational credentials – Regulate post-offer probation terms and conditions Process paperwork for new joiners including data entry into system and file managementSchedule, coordinate and conduct interviews for shortlisted candidates and orientations for new on-board employees Assist the higher management in the creation and implementation of new policiesAdminister background checks and authenticating employment eligibility for new employeesMaintain attendance record on a daily basis and prepare monthly attendance report for discussion with HRD Committee/Management to take appropriate actionsLiaise between employees and the management in a courteous and professional mannerManage and organized company eventsIssue circulars for holidays and promotionsIssue memorandum to erring employees (warning, suspension and termination letters)Respond to employee queries, including but not limited to benefits claims, absenteeism and policiesRepresent the department and took complete responsibility, in the absence of higher HR managementServes as a liaison in resolving the HR issues between employees and the management.Assisting the management in the development of company policies and procedures.