Dee Celia Email & Phone Number

Malvern, Pa

• Provide support to company Manager including Project Managers for coordinating and implementing new contracts for owners and subcontractors, including purchase orders, change orders, all communication between parties involved in the construction project• Maintain project files in Procore system and Microsoft Word/Excel Foundation Software• Prepare AIA owner contracts, change orders, etc• Prepare close-out documents• Maintain vendor information in Foundation Software system• Maintain global contacts in Outlook, Procore, Foundation Software• Maintain insurance, permits, contractor license• Office supplies• Handle all incoming correspondence, tracking billing of subcontractors• Handle incoming calls, meet and greet clients, subcontractors, office visitors

Coatesville, Pa

Community Health Systems - Brandywine Hospital, Coatesville, PA June 2016 – Nov. 2016Executive Assistant to CEO and Executive Administration Department - Contract assignment for major local hospital• Provide executive support for CEO, COO, CNO, CFO and administration• Prepare confidential reports, Outlook calendar management, communication, phones, email, prepare expense reports, travel arrangements, reserve conference rooms, organize files, meet and greet incoming visitors, set up conference calls for a very busy office• Manage Nutrition Requests for conferences• Keep current ER and Administrative on call schedule• Organize and order supplies• Communicate with hospital staff on announcements• Proficient in Microsoft Office Suite• Serve and gatekeeper, phones & reception area• Participated in AHA Heart Walk

Boyertown, Pa

Project Management support for award-winning commercial construction company• Work directly with project manager, maintaining project correspondence and logs• Prepare commercial construction contracts using ConsensusDocs software, assembling additional documents for delivery to subcontractor, partial and final lien waivers, insurance requirements, W-9 requests, etc• Record documentation in Oracle Primavera Contract Manager, printing reports and following up on missing documentation• Organize both electronic and hard copy files• Prepare transmittals, submittal packages and maintain log in Contract Manager• Communicate key project elements with architects, engineers, owners and subcontractors, including project information, drawings, submittals, change orders, change order requests, purchase orders, and other pertinent correspondence• Communicate Change Order Requests to owner and maintain log, ensuring superintendent has appropriate paperwork for change• Track insurance certificates and request for updated insurance as needed, log COI information into Timberline and Contract Manager• Maintain Project Directory • Prepare all phases of Close-out Documentation Requests; generate Warranty, Operation & Maintenance Manuals in electronic and hard copy form as requested by Owner/Architect.• Assist with Invitation to Bid• Maintain daily calendar for staff• Maintain vehicle fleet maintenance record. • Order office supplies as needed• Serve and gatekeeper, phones & reception area

Philadelphia

Supported team of directors for Aetna Better Health (temporary assignment)• Implemented new hire set up and system access requests for rapidly-expanding Medicaid division• Managed calendars, travel arrangements, and complete expense reports for directors, coordinated meetings, WebEx, arranged catering, conference rooms• Prepared invoices for Accounts Payable • Updated org chart (Microsoft Visio), phone contact list, distribution list• Ordered computers, phone and accessories, office supplies through Ariba Spend Management• Coordinated special company initiatives, assisted with special projects • Performed duties with strict adherence to HIPAA and company privacy policies

Birmingham, Al

Reported to President of an award-winning commercial construction company• Interacted daily with architects, developers, owners, subcontractors, and vendors • Served as gatekeeper/phone screener for senior staff• Processed all files and keep records of incoming receipts for multi-million-dollar construction contracts from invoices using AIA billing format• Tracked accounts payable/receivable Excel workbook • Track payroll hours turned in by 35-40 staff members• Prepared invoices/change orders for construction clients• Composed letters and emails, communicating with owners, architects, banks, subcontractors, insurance companies and vendors • Practiced good judgment, discretion, and confidentiality of sensitive information • Created spreadsheets, Excel/Word reports, project logs• Maintained company database of architects, engineers, clients, potential clients, subcontractors and vendors• Assisted Marketing Team with market messaging and website look and feel; helping team establish company mission statement• Helped organize and stage company events • Maintained staff schedules and other administrative functions, travel reservations - air, hotel, car rental, dinner reservations• Notarized legal documents• Worked with IT service to keep internet and phones operating• Researched potential new construction leads • Performed general office duties, fax, email, phone, copies, mail, ordering supplies• Tracked and supplied work gear for off-site field personnel• Assisted with proposals on very tight deadlines

Lawrenceville, Nj

Worked part time in Men’s Department, Macy Women, and Housewares• Informed customers about new merchandise and sales; helped them find merchandise in other Macy’s locations• Used selling techniques to offer customers an opportunity to open a charge account• Handled all customer transactions, including payments, credits, and returns/exchanges• Operated computerized cash machine, opening and closing the cash bank• Acknowledged as Men’s Department’s top part time performer• Recognized as providing superior customer service by hired ‘ghost-shoppers’

Cleveland/Akron, Ohio Area

Work-at-home position for publisher of prestigious medical journals• Transcribed medical material in various specialties, including ophthalmology, dermatology, urology, hospital medicine, and primary care• Transcribed medical symposia lectures used to provide continuing medical education materials for physicians• Traveled to major health care conferences to record important medical lectures

Cleveland/Akron, Ohio Area

Reported to Vice President, Director of Customer and Data Services for premier educational testing company• Prioritized and organized incoming work flow for word processing department• Helped marketing department with proposals for State Education Departments• Answered questions from national testing centers

Stamford, Ct

Reported to Assistant Treasurer and Director of Taxes for leading forest products company• Administered and maintained corporate finance and tax requirements• Maintained all federal, state, and local tax forms, corresponding with division and state officials• Organized all corporate tax files (CCH reports, Prentice-Hall Federal Reports, Bureau of National Affairs Reports, etc)• Performed general administrative duties