Key Deliverables:• Ensuring timely payment of monthly billing pertaining to electricity, property tax, maintenance of all properties, office rent, common maintenance & other utility payment of the Office.• Ensure timely coordination & payments to Vendor.• Assist to identifying Vendors, negotiation, finalizing SLA, Penalty Clause, Payment terms etc.• Supervision of housekeeping & office maintenance including utilities, Courier management.• Ensuring Staff availability at Office & Constant coordination with office boys to schedule outdoor visit.• Maintain records/documents of real estate properties & follow up for pending required documents if any.• Timely preparation of monthly MIS capturing all admin expenses.

Organization : Carnival Cinemas.Designation : Sr. Executive – Admin HR & Utility.Duration : Mar 2022 – June 2023.Key Deliverables: Handling Admin & HR:Supervising day to day operations of the administrative department & staff members.Handling administrative tasks such as filing, distributing & answering emails, phone calls.Supervising teams of staff including housekeeping, maintenance, Security and tracking their attendance on daily basis.Coordination with PAN India Cinema Managers and Location Admin Executive regarding availability of stock for Ticket Rolls and Uniforms etc.Maintains all working, existing and past contracts including monitoring the status of approval process.Forming & Maintaining Employee records.Being the first point of contact for employee on any HR related queries.Share monthly attendance & salary input to Payroll team for every month’s salary and look after employee day to day grievances.Co-ordinate with Vendor to close Off roll positions. Vendor Management: . Maintain and process Vendor Invoices, Work Order, Vendor payment and query resolution. . Build and maintain professional relationships with Clients and Vendors. . Follow up with Accounts for payment release. . Raise Work Order/Purchase Order for Housekeeping, Security, Uniform, Ticket roll, Fire & Safety equipment in Navision System for Pan India Cinemas.

Security Agency ServicesRenewal of all Annual Maintenance Contracts, Government Licenses and Insurance.Arrange travel and accommodations for meeting of the Management and Operation team.Managing office supplies stock and placing ordersUpdate the Company website Do the Site Survey for New Clients.Submission of Survey Report, Quotation and Profile to New Clients.Meeting Presentation of our Companys Profile and commercial with New Clients. To prepare the Deployment Order , Work Order, and Agreement for New ClientsVerification of employees Recruitment Form, Master Data and supporting documents and proper maintenance of records and issuance of Uniform and ID Cards. Coordination for the Training to Security Guards at various Clients.Sending of Incident Reports to the Clients.Visit Reports of the Day and Night Rounders.Co-ordination for the monthly Attendance with operation Team and Accounts Team to ensure timely preparation of Salary and Invoices.Outstanding Follow-up with Clients through Telecoms and Emails.Monthly Feedback from client about our services.Inventory Management of Uniform. Yearly sending proposal of revised rates and Renewal of Agreements of the existing Clients.Meeting with existing clients for resolving their complaints.Self-correspondence through Email and letters. House Keeping Services, Coordination and Supervsion: Responsible to manage all functions related to the cleanliness of the Commercial Building.

Daily coordination and follow up with CHA, Custom and VAL Custodian like MMTC, SHB, BKC Strong-room for the clearance of Cargo, Courier, Parcel & Valuable shipments respectively.Regular follow-up with Client regarding Shipments Status through System.Handling MS OFFICE functions like Word, Excel, Internet and Outlook Emails.After Daily Flights ARRIVAL & DEPARTURE, e-mail Updates, Irregularities & feedback to Airlines.Maintaining regular Track on ULD Stock and updating it on JETTAINER WEBSITE.Daily Follow-up with Ground Service Department for the maintenance of Vehicles like TUG, FORKLIFT.ULD Coordinator for Handling Agencys Airlines.Updating daily Passenger figures & Cargo tonnage in Excel sheet.Reservations and Bookings of Valuable, Perishable, Free sale and DGR Shipments.House Airway Bills Capturing. (Especially for U.S. AND CANADA Destination).Monitoring & Controlling the Operational activities of Supervisors & Blue Collar Staff at the time of loading & unloading of Cargo in the Warehouse.Looking after Warehouse maintenance.

X-RAY BAGGAGE INSPECTION SYSTEM (BIS): Screening of CARGO, COURIER, MAIL, TRANSHIPMENT CARGO, EXPORT CARGO Warehouse in-charge for maintenance, pre-building of cargo and following up with technical issuesPHYSICAL CHECK:Carry out physical check of cargo if any doubt while on X-RAY screening under custom and agent observation.Physical check of OVERSIZE CARGO which cannot pass through X-Ray.HANDLING OPERATION FUNCTIONS:Daily coordination and follow up with CHA, Custom and VAL Custodian like MMTC, SHB, and BKC Strong room for the clearance of Cargo, Courier, Parcel & Valuable shipment respectively.Regularly intimate to Client about Shipments Status.ULD Controller and Co-coordinator for Station Bombay.Regularly interacting with Head Office Zurich through Emails & Telecon for smooth functioning of Operational Activities and ULDs.Maintaining daily Cargo tonnage & Passenger figures and same has been updating to Local Station Bombay & Head Office Zurich on Daily basis.Handling MS Office functions like Word, Excel, and Outlook Emails.Responsibilities of Managing Handling Agent CelebiNas Team.Supervising & Controlling Team activities (Team of 16 Supervisors & 2 Duty Officers) After Daily Flights ARRIVAL & DEPARTURE, e-mail Updates, Irregularities & developments to Local Station & Head Office and same store in the SWISS WORX SYSTEM.

Worked as an Active Member of Admin Team and handled General Office Maintenance and Liasoning.Managing the support team. Planning and implementation of Administration team.Distribution, Installation, Operation, Verification & Maintenance of Telecom System to Mumbai City.