Deepa Visavadia Email & Phone Number

Reading, England, United Kingdom

Provide support to the Director of Forecasts, act as focal point to the department and ECMWF governing bodies and external stakeholders, arrange and co-ordinate meetings of ECMWF governing bodies, support the department’s information management activities, monitor budgets, co-ordinate mission travel for department staff and contribute to the review and implementation of policies and procedures.

The Hague, Netherlands

Senior Administrative Assistant to Chief of Projects Implementation Branch.

London, United Kingdom

Responsible for project and contracts administration support for the implementation of Phase II of the IMO-SENSREC Project related to safe and environmentally-sound ship recycling being executed by IMO.

London, United Kingdom

Responsible for assisting in the closure of various external funded projects including financial closure and administration.

London, Uk

Office Management • Administering and organizing in-house, local, national and international meetings, conferences, workshops and seminars. • Assisting in the appointments of new staff • Dealing with Centre Health and Safety, carrying out Display Screen Equipment Assessments (DSE) for new starters and existing staff as required.• Providing administrative support and coordinating meetings Steering Groups, Advisory Board and other Committees include. Duties minute taking, preparing agendas, distribution of agendas, minutes and documents as required.• Organising and arranging the new office lay out and responsible for re-location 4 office moves.• Line manager to the 3 Administration and Finance Assistants, Finance Officer and casual staff.Finance Management:• Responsible for departmental accounts including budgeting, forecasting and reporting on expenditure. Dealing with all discrepancies and inconsistencies.• Assist the Director with reporting on funded activities.• Named Finance Manager for EU and ERDF funded projects.Programme Management: • Working on different programmes for a number of years. These programmes are funded by various funding bodies including the EU, the UK’s Higher Education Funding Council, etc.• Assisting with the planning and collection of information for the bid writing and putting in applications for EU funded projects. • Responsible for the audit of claims of the projects according to contracts.

London, Uk

PA/Office Manager • Providing PA support to the two Centre Directors. Dealing with correspondence through e-mail, letters, faxes, etc., and drafting replies to these for the Directors. • Arranging meetings, distributing agendas and relevant document. Arranging local and international travel for Directors and ‘holding the fort’ during their absence. • Handling confidential and sensitive matters related to the work of the.• Providing administrative support to staff in both centres, processing research grants, administering and organizing in-house, local, national and international conferences, workshops and seminars• Assisting in the recruitment of new staff.Finance• Provided finance assistance for all department accounts, processing travel and general expenses claims, assisting with grant applications, maintained, monitored and liaised with collaborators on joint grants and dealing with inconsistencies. • Invoiced consultants, students and other expenditures and dealt with any discrepancies. Processed purchase orders and invoice payments. Web Site• Maintained and updated the websites of all the centres within the Department of Medicine (updated teaching timetables, created PDF documents, jobs, formatted and uploaded pictures).

London, United Kingdom

Office Management and Finance Assistant 05/4001-12/2004• Together with the Unit Manager, managed the smooth day-to-day running of the office.• Administered conferences, workshops, receptions and other events held by the unit (arranged travel and hotels for participants and managed the bookings of rooms and catering).• Regularly maintained and updated the unit’s website.• Invoiced for student fees and consultancy projects. Reconciled transaction reports and balances from central Finance and reported any discrepancies. Admissions Officer 12/1995–04/2001 • Administered student affairs related to admission: dealt with general enquiries from potential students and their sponsors, met, advised and interviewed students for prospective courses, and liaised with Faculty Tutor and Registrar's Division regarding admission. • Administered and awarded scholarships. Worked closely with course directors regarding students’ academic performance and examinations. Student Welfare Officer for the Unit.• Marketed recruitment opportunities and promoted various courses offered by the Unit. Unit Secretary/PA 11/1994–11/1995 • Provided secretarial support to the Director and academic staff. Dealt with all correspondence for the Director. Administered conferences and workshops and coordinated and arranged the Calendar of Events. • As a member of the unit’s newsletter editorial team, responsible for general editing of materials for publication including artwork and production

Nairobi, Kenya

• Provided secretarial support to two Special Advisors: managing diaries, booked appointments and arranged meeting, drafted letters and faxes, dealt with all incoming and outgoing correspondence, drafting routine correspondence and ordered office supplies and equipment. • Trained staff on IT applications, tested computer capabilities of all incoming staff, facilitated computer operations to provide ad hoc assistance to resolve software and hardware problems.

Ba (Honours), Business Management, 2.1

Business Management

Prince2 Foundation Certificate In Project Managem, Project Management, Pass

Apmp Project Management, Project Management, Pass

Activities and Societies: Astrea DA Forum Green Champions

Chartered Management Institute, Nvq5 In Management, London Uk

NVQ 5: Management

City & Guilds: Nvq3 Administration, London, Uk, Nvq3: Administration

Activities and Societies: Green Champions Astrea DA Forum