Deepika Jain

Deepika Jain Email and Phone Number

Senior Executive Assistant, Business Partner at Chan Zuckerberg Initiative @ Chan Zuckerberg Initiative
redwood city, california, united states
Deepika Jain's Location
Sunnyvale, California, United States, United States
Deepika Jain's Contact Details
About Deepika Jain

SUMMARY• Executive Assistant to Head of Education and working with Priscilla Chan at CZI for last 3.5 years• Two years experience as Executive Assistant to CEO (Collinear Networks) • Executive Assistant to the founder of Stanford Center for Longevity for a year and a half • 4 years at Cisco Systems supporting group VP• My biggest strength – to create an environment of trust between the executive team and everyone in the company, improving morale, collaboration, and productivity. • I love to partner - from individual contributors to the board of directors (2 years of experience working with the Board at Collinear Networks)• I find ways to save my executive’s time for strategic work (I have freed up an estimated 30% time for my executive at Collinear and at Stanford)• Very adept at managing my executive’s complex calendar, phone calls, and email• Extensive experience arranging multiple international travels a month, doing expense reports, purchasing, budget tracking, SOWs, and very skilled in full Microsoft Office Suite (Word, Excel, OneNote, and PowerPoint), SharePoint, WebEx, Concur, etc.• 5 years of leadership and planning experience in developing and tracking strategic initiatives and organizing social, promotional, and professional events• Excellent organizational and management skills interacting with all levels of executive management, staff, and outside agencies using perceptive abilities including negotiation, scheduling, prioritization, and problem solving • Self-starter with a demonstrated ability to set priorities, organize tasks, and meet rapidly changing deadlines and requirements with little to no supervision• Effective communicator who fosters positive working relationships with staff at all levels of the organization – both within the team and with external teams and vendors• Dedicated to producing quality and on-time results – as an individual contributor and as part of my team• Quick at learning and adopting new tools, systems, policies, and processes• Uphold professional attitude, diplomacy, composure, and privacy under all circumstances

Deepika Jain's Current Company Details
Chan Zuckerberg Initiative

Chan Zuckerberg Initiative

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Senior Executive Assistant, Business Partner at Chan Zuckerberg Initiative
redwood city, california, united states
Website:
chanzuckerberg.com
Employees:
558
Deepika Jain Work Experience Details
  • Chan Zuckerberg Initiative
    Executive Assistant, Business Partner
    Chan Zuckerberg Initiative May 2019 - Present
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  • Collinear Networks
    Executive Assistant And Business Partner To The Ceo, Collinear Networks
    Collinear Networks 2017 - May 2019
    Santa Clara, Ca
    At Collinear, I wasn't just an Executive Assistant to the CEO but really a business partner to the CEO and other CxO and VP level executives. Over the past almost 2 years, I: • Worked as EA and acting Chief-of-staff to the CEO• Partnered very closely with the CEO and his leadership team in every step of the business• Was a liaison between the CEO’s office and his senior leadership staff• Assisted the CEO and other execs with various project and program execution related daily/weekly tracking, saving them at least 30% time that they can spend focusing on the business and strategic activities• Literally on a daily basis, I took on:o Partnering with VP of Engineering on multiple development projectso Supporting VP of Sales aligning different teams across the countryo Working with the CTO on current and future projects o Supporting the CFO with financial decisions o Working with the VP of HR on policies and employee relations • Working closely with our investors and the Board. I consider this to be my major strength.• Representing the CEO’s office within and outside the company (for instance with our suppliers and 3rd party contract companies)• Training other administrative staff (office manager, receptionist, administrative assistant) and having regular mentoring meetings with themIn addition to becoming a catalyst between the CEO and every employee, making the gap closer, casual and trustworthy, my biggest achievement at Collinear was to create an environment of trust, openness and improved collaboration at all levels of the company. Every employee of the company found it very easy to approach me, whether it’s a manager dealing with a difficult employee or an employee having personal or professional issues they want to talk about.
  • Stanford University
    Executive Assistant
    Stanford University Sep 2015 - May 2017
    Stanford, California
    In this position, my responsibilities included:• Being her front-facing interface for internal and external communications• Handling many of her interactions initially enabling her to attend to the ones she deems most important• Being her chief negotiator and organizer for her talks and speeches, negotiating details like her honoraria for each talk and make all logistical arrangements for her talks and presentations• Learning constantly and taking on more myself to free time for herIn addition, I performed day to day functions like:• Managing all internal and external communications with our donors, sponsors and clients• Arranging senior level meetings like advisory council meetings with the sponsors of the study and board of directors and managing all logistics for the sessions (AV, Seating, Lunches/Dinners, transportation, hotel arrangements, etc.)• Arranging her speeches and talks (often multiple in a week)• Attending meetings with my principal and taking meeting notes, proof reading and editing documents, and helping her with setting meeting agenda/schedules• Managing all her travels and expense reports (multiple travels every month)• Managing her very busy and complex calendar and phone line• Handling department events, meetings, managing her class and office hours, coordinating activities for the center, etc.
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  • Cisco
    Executive Assistant / Business Partner
    Cisco Mar 2012 - Jul 2015
    San Jose, Ca
    I managed all executive assistance responsibilities as a business partner for 4 Senior Directors rolling into a VP and support their teams. Responsibilities include:• Managing multiple executives’ complex calendars for scheduling internal and external meetings and conference calls • Creating and processing expense reports with multiple currencies and purchase requests• Scheduling and coordinating domestic and international travel• Assisting in meetings, take meeting minutes, follow-up on action items and deliverables • Screening incoming calls and emails for multiple executives, responding as appropriate to help prioritize their time• Creating, editing, and managing presentation decks for executives and staff as needed• Efficiently filing and tracking capital equipment, sensitive documentation, org charts, budgets, and office supplies • Managing generation of SOWs and POs for all vendors including researching, recommending, and monitoring all vendors and purchases• Helping team with needs such as special events, verifying setups for large meetings, coordinating key presentations, and arranging team/executive lunches and dinners, charity events like March-of-Dimes, etc.• Arranging global quarterly meetings and annual off-site leadership training programs• Acting as a liaison between executive staff and the team• Onboarding new hires and interns• Assisting with employee development programs - Worked with University of Phoenix for 2 years as their liaison in their partnership with Cisco Systems• Helping the team in any way needed and being a true partner to my principal
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  • Challenger School
    Lead Teacher Developer And Administration
    Challenger School 2005 - 2011
    San Jose, Ca
    Train educators in core requirements for implementing effective instruction. Establish a strong work ethic involving motivation, enthusiasm, initiative, perseverance and performance. • Daily operations responsibilities included needs analysis, managing client requests and business development • Worked to instill improvements in attitude with emphasis on understanding and managing behavior• 5 years experience in marketing promotions, public relations, open houses and motivational presentations• Responsible for regular outbound messaging (Example: Monthly Newsletter) for greater understanding of programs • Coordinating interactions between co-workers, directors, and clients
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Deepika Jain Skills

Program Management Cross Functional Team Leadership Management Vendor Management Project Management Crm Leadership Change Management Training Business Analysis Process Improvement Strategic Planning Strategy

Deepika Jain Education Details

Frequently Asked Questions about Deepika Jain

What company does Deepika Jain work for?

Deepika Jain works for Chan Zuckerberg Initiative

What is Deepika Jain's role at the current company?

Deepika Jain's current role is Senior Executive Assistant, Business Partner at Chan Zuckerberg Initiative.

What is Deepika Jain's email address?

Deepika Jain's email address is de****@****ear.com

What schools did Deepika Jain attend?

Deepika Jain attended University Of Mumbai, University Of California, Santa Cruz, University Of California, Santa Cruz, De Anza College.

What skills is Deepika Jain known for?

Deepika Jain has skills like Program Management, Cross Functional Team Leadership, Management, Vendor Management, Project Management, Crm, Leadership, Change Management, Training, Business Analysis, Process Improvement, Strategic Planning.

Who are Deepika Jain's colleagues?

Deepika Jain's colleagues are Santiago Saspiller, John Mcnamara, Amanda Tempest, Yongbaek (Yb) Cho, David Lee, Thato Ramoabi, Julio Chow-Gamboa.

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