As an Executive Assistant, responsible to provide assistance to high-level executives within company also maintain complex duties and sensitive information. In addition to general administrative work, manage scheduling meetings, taking minutes during sessions, maintaining databases and producing reports/ presentations for their executive leadership, create and edit daily calendar. Ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a… Show more As an Executive Assistant, responsible to provide assistance to high-level executives within company also maintain complex duties and sensitive information. In addition to general administrative work, manage scheduling meetings, taking minutes during sessions, maintaining databases and producing reports/ presentations for their executive leadership, create and edit daily calendar. Ensure the smooth-running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal and external clients. Show less

o Preparing financial statements, reports, memos, invoices letters, and other documents.o Answering phones and routing calls to the correct person or taking messages.o Handling basic bookkeeping taskso Maintain daily calendaro Filing and retrieving corporate records, documents, and reports.o Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.o Helping prepare for meetings.o Accurately… Show more o Preparing financial statements, reports, memos, invoices letters, and other documents.o Answering phones and routing calls to the correct person or taking messages.o Handling basic bookkeeping taskso Maintain daily calendaro Filing and retrieving corporate records, documents, and reports.o Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.o Helping prepare for meetings.o Accurately recording minutes from meetings.o Greeting visitors and deciding if they should be able to meet with executives.o Using various software, including word, spreadsheets, databases, and presentation software.o Reading and analyzing incoming memos, submissions, and distributing them as needed.o Making end to end travel arrangements for Executives and Senior Managemento Performing office duties that include ordering supplies and managing a records database.o Experience as a virtual assistant.o Opening, sorting and distributing incoming faxes, emails, and other correspondence.o Provide general administrative support.o coordinates the scheduleo Ensuring meetings, deadlines, presentations and other duties are carried out seamlessly. o Effectively running the executive office, training staffers on internal processes and systems and ensuring that all necessary functions are appropriately covered. Show less

o Provide general administrative and clerical support including mailing, scanning, faxing and copying to managemento Schedule and coordinate meetings, appointments and travel arrangementso Maintain electronic and hard copy filing systemo Open, sort and distribute incoming correspondenceo Perform data entry and scan documentso Manage calendar for Managing Directoro Assist in resolving any administrative problemso Run company’s errands to post office and office supply… Show more o Provide general administrative and clerical support including mailing, scanning, faxing and copying to managemento Schedule and coordinate meetings, appointments and travel arrangementso Maintain electronic and hard copy filing systemo Open, sort and distribute incoming correspondenceo Perform data entry and scan documentso Manage calendar for Managing Directoro Assist in resolving any administrative problemso Run company’s errands to post office and office supply storeo Answer calls from customers regarding their inquirieso Prepare and modify documents including correspondence, reports, drafts, memos and emailso Maintain office supplies for department Show less

o Coordinating with students, parents, teachers and managemento Maintain principal's schedule for appointments and meetings and assist in prioritizing activitieso Performing administrative duties such as filing, photocopying etco Answer telephones and transfer calls to the correct departmentso Manage all HOD’s travel itineraryo Greet visitors sign for and distribute packages/deliveries and mailo Drafted meeting agendas supplied materials and executed follow-up for… Show more o Coordinating with students, parents, teachers and managemento Maintain principal's schedule for appointments and meetings and assist in prioritizing activitieso Performing administrative duties such as filing, photocopying etco Answer telephones and transfer calls to the correct departmentso Manage all HOD’s travel itineraryo Greet visitors sign for and distribute packages/deliveries and mailo Drafted meeting agendas supplied materials and executed follow-up for meetings and team conferenceso Received and screened a high volume of internal and external communications including email and mailo Determined the nature and purpose of visit, and directed them to the appropriate destinationo Co-ordinate on payments to all consultants and Vendorso Maintained an internal client filing systemo Contributed to team effort by accomplishing assigned work as requested and on scheduleo Provide operational support to the department Show less