Creating sales invoices for the Research and Development (R&E) department on a monthly and quarterly basis Working with funders to ensure invoices are submitted on time and up to their AP standards Providing spenddown reports for projections to ensure all ending funds are billed in full Uploading budgets, creating budget modifications, and journal entries using Dynamics NAV Providing R&E budget analysis between fiscal years to Accounting Manager and Enterprise Controller… Show more Creating sales invoices for the Research and Development (R&E) department on a monthly and quarterly basis Working with funders to ensure invoices are submitted on time and up to their AP standards Providing spenddown reports for projections to ensure all ending funds are billed in full Uploading budgets, creating budget modifications, and journal entries using Dynamics NAV Providing R&E budget analysis between fiscal years to Accounting Manager and Enterprise Controller Reviewing and assisting in the approval process for purchase invoices and revenue contracts Show less

Managing daily fiscal operations for the McNulty Leadership Program, the Center for Leadership and Change Management, and the Lipman Family Prize. Providing financial analysis and forecasting for the program Creating monthly and quarterly reports for department coordinators to reconcile against Processing payroll, determine salaries, and recruiting for all staff, faculty, and student worker positions using Workday. Supervising the department’s Financial Administrative… Show more Managing daily fiscal operations for the McNulty Leadership Program, the Center for Leadership and Change Management, and the Lipman Family Prize. Providing financial analysis and forecasting for the program Creating monthly and quarterly reports for department coordinators to reconcile against Processing payroll, determine salaries, and recruiting for all staff, faculty, and student worker positions using Workday. Supervising the department’s Financial Administrative Coordinator Approving all purchases made for the program above $5,000, closing all encumbrances, and lead the year-end closing process using Data Warehouse and BEN Financials (Powered by Oracle) Performing all back-end accounting duties as needed such as completing weekly corporate credit card journals. Show less

Managing department budget alongside Director of AdministrationTracking and reporting on spending for the department of Landscape Architecture and Regional Planning, and the Ian McHarg centerProcessing payments for guest lecturers, independent contractors, and various associations Preparing and submitting Purchase Order requisitions, and completing journal entries as neededProcessing expense reimbursements for faculty and studentsAssist in the process of onboarding both… Show more Managing department budget alongside Director of AdministrationTracking and reporting on spending for the department of Landscape Architecture and Regional Planning, and the Ian McHarg centerProcessing payments for guest lecturers, independent contractors, and various associations Preparing and submitting Purchase Order requisitions, and completing journal entries as neededProcessing expense reimbursements for faculty and studentsAssist in the process of onboarding both Teaching and Research AssistantsMember of the Association of Business Administrators, Justice and Belonging (DEI) committee, and co-chair of the Staff Engagement Committee Show less

Processing payroll for crew members and tracking paid time off balancesAnalyzing and entering data from crew member work into online database

Reconciling cash accounts, creating reconciliations, training interns/new employees.Analyzing ATM/PAT cash and on-us check deposits.Creating monthly invoices for over 200 First Heritage, LLC. investors.Ordering currency from the Federal Reserve to be disbursed at each branch

Tasks Performed:• Migrating data from paper files to electronic systems• Redacting confidential information from contracts• Attending public bid openings• Filing paper contracts and bids• Contacting and building relationships with vendors via phone and/or E-mail• Updating vendor and employee accounts on PHLContracts.phila.gov (City’s e-procurement system)Technological Skills Used:• Updating vendors’ contact information using programs such as: -… Show more Tasks Performed:• Migrating data from paper files to electronic systems• Redacting confidential information from contracts• Attending public bid openings• Filing paper contracts and bids• Contacting and building relationships with vendors via phone and/or E-mail• Updating vendor and employee accounts on PHLContracts.phila.gov (City’s e-procurement system)Technological Skills Used:• Updating vendors’ contact information using programs such as: - Microsoft’s Word, PowerPoint, and Excel - ADPICS (City’s mainframe) - SPEED (Special Procurement Evaluation Enhancement Database) Show less

Simultaneously worked in the following: • Reception:o Answering phoneso Organizing meetings in conference roomso Filing and shredding confidential documents• Copy room/ Mail roomo Making and delivering copies to facultyo Sorting and delivering mail to faculty