Deirdre A Mccarthy Email & Phone Number

Corporate Services

Pre-authorising stationary for all of County Hall.JPC - agenda and minutes.Mayor's Secretary - diary and event management.

Roads Directorate

Working as part of the Roads Operations team, in the traffic division, my duties include:• Assisting in the setting up and development of an online system for the issuing of Permits to the general public and tradesmen. • Responsible for the processing of Residential Parking Permits and the point of contact for any enquiries by phone or email on same.• Issuing of work permits to tradesmen with a limit on each street. Creating procedure manual for online Work Permits.• Processing of Abnormal Loads and Road Closures payments and issuing of receipts for these.• Receipt payment from permits and fines on the in-house accounts system, reconcile payments.• Generate invoices for Road Closures through the finance department.• Liaise with the Event Manager of Munster Rugby about upcoming matches.

Cork

My role consisted of providing PA and administration support to the Managing Director by:• Monitored emails for client’s specifications required for each quotation.• Compiled quotations for business and individuals including relevant drawings as directed.• Received payment from clients on their accounts and posted / emailed receipts.• Liaised with engineers on upcoming projects and organised service calls falling due.

Cork City, Ireland

My role consists of running the office for the Regional Secretary, duties including:• Co-ordinated with the Regional Secretary on all calls received and responded in a timely manner. Responding to emails and typing up letters for members. Preparing CE Scheme letters. • Prepared Labour Court submissions and filing of relevant documentation.• Organising and maintaining the diary with meeting requests, booking hotels and meals. Fórsa is a new trade union with over 80,000 members, formed on 2nd January 2018.Fórsa represents members in the public service, as well as the commercial sector, state agencies, some private companies and in the community and voluntary sector.The union was formed after the members of IMPACT, the Civil, Public and Services Union (CPSU), and the Public Service Executive Union (PSEU) voted overwhelmingly to amalgamate the three organisations in November 2017.Fórsa is the second largest union on the island of Ireland and by far the largest trade union voice in the Irish civil and public service.

Ringaskiddy, Co Cork

My role consisted of the administration for bespoke and tailored maritime training: • Printing of all administration material for all GAC training courses including course packs and certificates. Scan, file and email the relevant information as indicated. • Liaising with contacts across various time zones for the flight details, PPE of the delegates for training and arrange hotels, taxis, meals and Letters of Invitation. • Receive inbound calls and emails from current and new customers/companies. • Responsible for the administration process from booking through to certification and registration into the OPITO Vantage system and CMS. • Responsible for classroom/facility bookings for scheduled and bespoke course bookings. • Completion and participation within internal audits on main scheme and commercial courses. • Responsible for travel templates and organising client accommodation & transfers ahead of courses or board meetings. • Preparing administration files for instructors before beginning course. • Put together and deliver course packs where appropriate. Prepare scripts/handouts for courses. • Ensure all relevant communications, records and data are updated and recorded. GAC Training & Service Solutions Limited (GTSS) was launched on 11 February 2010, aiming to provide cost saving and innovative training solutions for the LNG industry and other maritime sectors. This unique partnership between GAC and The National Maritime College of Ireland (NMCI) focuses on delivering a complete portfolio of training courses for both seafarers and shore-based shipping and commodity operations personnel. GTSS combines GAC’s global reach, over sixty years of maritime expertise and powerful branding with the NMCI’s superb facilities and a dedicated faculty.

Cork

Anderco Safety providing administration support for the Training and Purchasing Departments.• Expediting orders with suppliers to ensure on time delivery and notifying sales department of any potential delays or issues• Liaising with suppliers to check the status of shipping and updating Hansa with accurate delivery dates and relevant delivery information • Responsible for reviewing order confirmations from suppliers against purchase orders to ensure that all details are accurate including quantities, prices, colours and codes • Investigating any discrepancies on pricing and reporting to the Purchasing Manager• Liaising with suppliers, the Warehouse Manager and customer service to resolve any purchase order issues in a timely and efficient manner• Arranging delivery collections with national and international couriers and updating internal logs accordingly• Reviewing and processing proforma invoices and updating supplier price lists on Hansa accurately• Printing training material for courses and Certificates for candidates. We believe in a world where people are free to work without risk to their well-being. Anderco specialises in the provision of solutions, services and products for site and personnel safety. Our clients operate globally in a range of environments and industries including manufacturing, controlled, security and healthcare.

Little Island, Cork

My role consists of answering the switchboard and directing calls to the relevant person (10%), accounts payable (60%), assisting HR (15%) and providing administrative support to a number of departments including the Branch Director (15%). My duties include the following:• Provide high-level support to a wide team by performing varied office and clerical work.• Providing Branch Director and on site Senior Management Team with administrative and operational support including ordering taxis, booking meeting rooms or other ad hoc duties.• Greeting visitors to the site & ensuring full compliance with sign in/sign out procedures.• Managing meeting rooms and refreshment requirements for various departments.• Ensuring sufficient supplies of paper, ink etc. As well as site repair work maintenance.• Coordinating train, meal and hotel reservations for staff and submission of expenses. Tracking and updating of holidays for staff with notification of approval. • Receiving invoices and raising purchase requests and purchase orders for various departments and closing off of accounts once deliveries are received. • Uploading invoices and investigate any discrepancies on invoices with other departments.• Assisting HR with various events taking place in the company and emailing notifications to staff of upcoming events and their interest in participating in these. With approximately 79,000 employees at some 1,300 locations in over 100 countries, the Kuehne + Nagel Group is one of the world’s leading logistics companies. Its strong market position lies in the seafreight, airfreight, contract logistics and overland businesses, with a clear focus on high value-added segments such as IT-based integrated logistics solutions.

Cork, Ireland

During this time I worked in a variety of short term agency roles in various companies throughout Cork providing Reception and Administration cover as required.

Dublin Hill, Cork

In my role as Administrator for the Cork Local Drugs Task Force I provided administrative support to the Co-ordinator and Development Worker, planned and organised events and conferences, circulated relevant information, updated and maintained website content while carrying out the following duties:• Setting up and maintenance of accounting systems for project funding which comply with procedures set out by funding agencies and the Drugs Programme Unit. • Liaising with the Drug Programmes Unit (DPU), funding channels and projects in relation to funding for 35 projects in the region of €1.5 million in funding.• Attending, taking minutes of a wide range of meetings and distribute these minutes following the meetings of nine different groups. • Compiling reports on substance use trends and the financial status of the administration and global budget for the Drugs Task Force.• Assisting in the completion of reports and documentation for review by the Board including the Annual Report and Committee Handbook.

Penrose Quay, Cork City

My role consisted of the day-to-day running of PwDI’s Regional Office in Cork. This included providing administration support to the Manager while performing various administration duties including correspondence, book keeping, reception and the use of various computer packages, as well as: • Reporting directly to the Manager and assisting him with ad hoc administration duties including letter and report writing for internal and external use. • Providing up-to-date information and advice in response to queries by phone and email. Logging incoming and outgoing correspondence.• Diary management, liaising with groups on the availability of rooms which are rented out to third party contractors and invoiced on a monthly basis.• Compiling and implementing the action plan based on the yearly budget by monitoring the income and expenditure of the previous year.• Compiling reconciliation of debtors, creditors and bank accounts, petty cash and payment of invoices, monthly.• Liaising with over 300 organisations, government representatives and members to produce our monthly newsletter, The Cork Shout.• Organising monthly meetings, taking and recording the minutes of the meetings, distribution of the agenda and ensuring the quorum is met. • Arranging various events including an AGM with responsibility for providing information, booking the hotel, travel and meal arrangements for members.• Strong experience in Microsoft Excel, Word, Outlook Express and Power Point.

Unit 5, N.O.F. Commerical Centre, Kilnap, Mallow Road, Cork

• Developing of logos for professional organisations as well as personal customers. Reproducing their design needs by printing or embroidering their design onto material.• Liaising with customers and advising staff in relation to customer orders and specifications in the design that is required.• Administrative duties including answering the phone, filing, typing and payment to suppliers.• Using SAGE Line 50 accounts package for invoicing of customer orders, monthly statements and two monthly VAT returns.

Payroll - Manual And Computerised, Distinction - 92%

This course imparted the knowledge, skills and competence to operate and maintain accurate payroll records using both manual.

Personal Productivity Using Ms Outlook 2007 / 10

This IT Course combined the theory of time management with the practical use of MS Outlook. It showed how to personally customise MS.

Computer Courses Using, Microsoft Word And Microsoft Excel 2007 / 10

I keep my skills up-to-date by studing Microsoft Word and Excel 2007 / 10 by completing an online FAS course covering these areas..

Diploma In Social Studies -, Social Psychology, Economics, Sociology, Social Policy, Social Philosophy And Research Skills

This course provided an introduction to discovering more about the social, economic and cultural changes that have taken place in Ireland..

Advanced Ecdl Course, Ms Word And Ms Excel

Having completed an ECDL Course in MS Word and MS Excel I went on to complete the advanced course in these topics. This enabled me.

Personal Effectiveness

Activities and Societies: April 2017