Ensure timely collection of paymentsSending statements to each debtor timorously every month.Processing customer’s queries and complaints.Allocating payments against the respective invoices.Ensure that sufficient Insurance has been obtained for all Debtors.Conduct credit checksPrepare monthly, quarterly, annual and forecasting reportsEnsure high-quality invoicing and collection procedures Support Accounts Receivable Clerks on a daily basis and train new team membersEnsure all team members follow the accounting principlesEnsure that all documentation for the opening of new accounts is completed, authorised and processed according to the credit policy.Enforceability of special conditions.Maintaining credit risk within acceptable levels.Reviewing the aged analysis of accounts on a regular basis.Ensuring that all accounts are risk assessed.Ensuring all new accounts are opened within defined standards.Ensure that every order that is received is secured.Accepting or rejecting orders placed within the business.Providing credit control advice to the sales department.Liaising with Insurance companies regarding insurance claims.Prepare monthly reports for monthly board meetings.Full Cash Book function from posting entries to reconciling with system

Manage the collection of credit within the agreed and accepted period of settlement.Ensure a prompt follow up of all collection procedures.Ensure that all documentation for the opening of new accounts is completed, authorised and processed according to the credit policy.Enforceability of special conditions.Maintaining credit risk within acceptable levels.Reviewing the aged analysis of accounts on a regular basis.Ensuring that all accounts are risk assessed.Ensuring all new accounts are opened within defined standards.Ensure that every order that is received is secured.Accepting or rejecting orders placed within the business.Providing credit control advice to the sales department.Sending statements to each debtor timorously every month.Processing customer’s queries and complaints.Collection of amounts due on or before due date.Allocating payments against the respective invoices.Ensure that sufficient Insurance has been obtained for all Debtors.Liaising with Insurance companies regarding insurance claims.Prepare monthly reports for monthly board meetings.Full Cash Book function from posting entries to reconciling with systemDaily Cash Flow report to be submitted to management.Loading and importing of payments on the bank.Secretarial duties:Booking of appointments and maintaining calendars for MD & FD.Typing of letters Booking of flightsStationary requirements for staff.Daily stats for MD on production and daily sales.

Notify customers to place orders by 25th of each monthReceive orders, verify quantity, price, MOQ’s Confirm receipt of ordersPosting of all orders in systemMaintenance of customer filesIssue picking list for stores to dispatchInvoice productsArrange transport according to clients delivery scheduleAssist with stock takesCheck prices and quote new customersHandling of customer queriesIssue credits

Daily Journals.General accounting and office duties.Weekly reconciliation of deposit accounts.Daily management reporting.Reconciliation of General Ledger account.Daily capturing of invoices and journals.Investigating unallocated receipts and ensuring that they are allocated timorously.

Timorous advising of employers of who to deduct for.Supplying the employer with copies of stop order instructions.Ensuring that the employer pays over the funds deducted and supplying the Bank with deductions schedule that balances to the funds paid over into the Bank’s account.Receipting the funds to the individual accounts Investigating unallocated receipts and ensuring that they are allocated timorously.Establishing the reasons for non-deduction of loan nstalments and flagging the account with appropriate reason codes.Resolving any administrative issues resulting in non-deduction of instalments.Monitoring the arrears situation on each account and take timorous action to avoid arrears arising.Motivating all possible write-offs to the Financial Manager.Actioning of debit strikes on relevant accounts.Liaising with Insurance companies regarding insurance claims.Employer & Corporate Relationship ManagementVisiting problematic employers and resolving problems.Building relationships with employers allocated to me.Initiating the conversion of payroll agreements.Maintaining the business relationship with each corporate and immediately advising should any risk of staff reductions or other financial distress that exists.Ensuring the conclusion of valid agreements with all employers with whom we have a deduction facility.Calculate collection fees to be paid to employers on a monthly basis, and ensure payment where made.

Timorous advising of employers of who to deduct for.Supplying the employer with copies of stop order instructions.Ensuring that the employer pays over the funds deducted and supplying the Bank with deductions schedule that balances to the funds paid over into the Bank’s account.Receipting the funds to the individual accounts Investigating unallocated receipts and ensuring that they are allocated timorously.Establishing the reasons for non-deduction of loan nstalments and flagging the account with appropriate reason codes.Resolving any administrative issues resulting in non-deduction of instalments.Monitoring the arrears situation on each account and take timorous action to avoid arrears arising.Motivating all possible write-offs to the Financial Manager.Actioning of debit strikes on relevant accounts.Liaising with Insurance companies regarding insurance claims.Employer & Corporate Relationship ManagementVisiting problematic employers and resolving problems.Building relationships with employers allocated to me.Initiating the conversion of payroll agreements.Maintaining the business relationship with each corporate and immediately advising should any risk of staff reductions or other financial distress that exists.Ensuring the conclusion of valid agreements with all employers with whom we have a deduction facility.Calculate collection fees to be paid to employers on a monthly basis, and ensure payment where made.

Daily completion of documentation required submitting contracts to head office.Insure that the Business industry is viableRisk profile on different industry’sValidation of contracts.Enforceability of special conditions.Criteria for different categories of the banks products.Insure that the Credit Policy procedures are followed.Follow up queries and coordinate all information to Marketers.Compiling daily reports regarding the process of contracts and informing all relevant parties.Follow up queries regarding Credit Information.Provide management reports on a weekly and monthly basis on corporate that have been coded.