Trudy Wenger Email & Phone Number

Chicago, Illinois, United States

El Segundo, Ca

www.itoaction.comProvide virtual administrative assistance to client. Tasks include:Calendar Management; Cold Calls to both new and former clients to generate leads; create Google+ hangouts for Alumnae members; proposal and client presentation utilizing PowerPoint and Prezi; travel research, ticket purchase and trip monitoring. Event planning & logistics; vendor research and liaison to vendor

Greater Chicago Area

Provide virtual administrative assistance to small entrepreneurial business including creating client PowerPoint presentations and remote calendar coordinationEvent planning, including venue and menu selection (within budget); overseeing event logistics; creation of sign-in sheets, badges; coordinating of event logistics, i.e., guests signing into event, venue food and entertainment coordination throughout the event; design and creation of event advertising materials i.e., announcements, flyers

Greater Chicago Area

www.bluesteinassociates.comProvide virtual and onsite administrative assistance to client. Tasks include:Research, implementation and maintenance of office VOIP system; creation and maintenance of company website; onboarding of new staff; calendar and travel logistics management; research, creation and maintenance of company electronic file repository; expense tracking and report maintenance; create client and prospect proposal Powerpoint presentations; bookkeeping services for main company and satellite real estate company BEA Investment Properties

Cincinnati, Oh

www.brendavilla.comProvide virtual administrative assistance. Tasks include: Client calendars Management; research and technical support of meeting applications, i.e., Instantteleseminar, AccuityCalendars and Zoom

Chicago, Illinois

Executive Assistant to CFOPrimary administrative support to Chief Financial Officer. Responsibilities include: tracking and maintaining CFO’s calendar (Comprised 65% of administrative time).Tracked and prepared monthly financial reports to CTA BoardTracked all incoming ordinances, purchases, requisitions and recommendations requiring CFO’s signatureCreated and tracked onboarding/offboarding requests of financial department employeesTracked and prepared “books” for the following meetings: Board, Staff Review and Chairman/PresidentOrdered supplies for department

Greater Chicago Area

Primary administrative support to Chief Financial Officer. Responsibilities include: tracking and maintaining calendar (Comprised 55% of administrative time).Prepared financial documents for department and shareholder meetingsPrepared Business Plan for investors for the CEO

Greater Chicago Area

Senior Administrative AssistantPrimary administrative support to Global Talent Management Director and SVP Organisation Development, VP - HR Finance & Risk Business Partner. Responsibilities include: tracking and maintaining calendars across several time zones including video conference equipment (comprised 75% of administrative time).Research and develop database for tracking and reporting associated costs such as relocation, immigration, housing for Secondments and potential candidates working for Aviva in the U.S. and Canada for effective quarterly cost reportingResearch and develop factsheets and information packets for secondments and new hires to facilitate an easier on-boarding experienceArrange all aspects of travel for HR department, including activation of Canadian travel protocols, arrangement of workspaces and meeting logistics. Entered and tracked all travel expenses

Chicago

Primary administrative support to one Senior Principal, two Principals and three Project Directors. Responsibilities included: scheduling and tracking meetings for New Business Development for Senior Principal as well as coordinating assigned project travel meeting schedules and logistics (comprised 50% of administrative time)Scheduled and tracked management and consumer interviews for current projects through cold callsTracked and maintained expense reports for assigned personnel (Backlog of 3 years of un-expensed items up-to-date in five months)Created client presentation decks in PowerPoint utilizing data from Microsoft ExcelProvided IT support during company-wide server migration by assisting coworkers in programming peripheral equipment (i.e., iPhones, iPads, printers, etc.) to new serversRecruiting Assistant (8/10-3/11)Supported TCG recruiting initiative during Recruiting Manager vacancy.Partnered with BA and MBA recruiting teams to schedule travel logistics for specific campus recruiting eventsDownloaded resumes from college boards and coordinated candidate interviews both on campus and final interviews at TCG (efforts resulted in hiring of 6 Summer Interns and 9 Full Hires for Fall of 2011)

Evanston, Il

Assistant to the CEO, responsible for: Coordination of travel, meeting schedules and logistics; creation of proposals and presentations to established and prospective clients; coordination and facilitation of client ideation events; create email blasts and coordinate CEO’s affiliations events (comprised 55% of administrative time) Schedule and track management and consumer interviews for current projects through cold callsManaged daily office operations (total of 9 employees and various independent consultants) including: orientation of new employees; ordering company credit cards; programming office phones and computers; and basic IT support for office network (i.e., diagnose and fix computer issues)

Chicago, Il

Responsible for streamlining submission of subcontractor time and expenses and vendor invoices, creating new purchase orders, Statements of Work, Customer Reorder Forms, department employees’ utilization goals and budget goals and expenditures (reduced submission turnaround time by 60%)Orchestrated Engagements/Projects/Tasks/Virtual Workspaces for new and existing customersActed as a liaison between senior management and vendors Trained new employees on company policies

Greater Chicago Area

Responsible for creating processes to coordinate and maintain travel and meeting schedules; corporate expense reports; CEO’s charity work and expenditures through the Rotary International FoundationPlanned all aspects of Company’s holiday/100th Anniversary celebrations including: budget preparation, vendor negotiations; creating, tracking and maintaining invitation and RSVP cards, event program, menu and other display items; arrangement of hotel accommodations for 20 out-of-town guests; collaboration with venue on event set-up and breakdown, and company product display delivery, storage and return Converted written rolodex to computerized format

Greater Chicago Area

Responsible for streamlining work process on a $35 million global project (up to 45% reduction in redundancies) in such areas as: recruiting and training prospective operations candidates from Chennai, India; coordinating candidate video interviews with managers from Chennai and ChicagoActed as a liaison between Chicago, London and Amsterdam sitesDeveloped Visa and Cultural documentation for Managers visiting Chennai and trainees from Chennai coming to Chicago, as well as a primary point of contact for all Chennai trainees to facilitate their adjustment to American cultureScheduling air travel, hotel, and ground transportation for Managers visiting and candidates returning to Chennai, researching and identifying corporate housing for selected Chennai candidates

Chicago

Liaison between CBOT departments and Euronext LIFFE partners working on trading platform project (estimated worth $100 million) Streamlined work process to coordinate, maintain and track the following: travel and meeting arrangements, inter-departmental reports, orientation and security process for incoming consultants and Euronext LIFFE workers, project utilization reports, purchase requisitions for personnel and equipment, candidate interviews with various department hiring managers. Maintained support documentation of overall projectResearched and created a budget as well as logistical plan to feed 200+ employees working during the Thanksgiving holiday and the following week to execute Phase 1 of an electronic trading platform online

Responsible for: Coordination of travel, meeting schedules and logistics; creation of proposals and presentations to established and prospective clients for department of 12 consultants

Aa, Web Design

Diploma, General Studies