Demarree Ruthrauff Email & Phone Number

• Conduct review and reconciliation of monthly and quarterly awardee, contractor, and subcontractor invoices with keen attention to detail and high attunement to due diligence requirements
• Support Grants Management team in updating and configuring grants management database, including adding new payees, integrating new contracting mechanisms, expanding M&E and data collection functions, as well as.
• Communicate with partners, contractors, and awardees about contract and payment procedures, and the agreement execution or amendment process, as well as invoice status updates
• Ensure awardees, partners, and contractors comply with funding and payment reporting requirements and procedures
• Collaborate with program and finance staff to monitor active awards and ensure adequate reporting and appropriate usage of donor issued funds
• Spearhead project management and implementation of the CalSEED Grantmaking Manual, a resource that includes over 100 pieces of collateral detailing best practices and SOPs in the service of preserving institutional.

• Provided administrative support throughout the grant life cycle including pre/post-award processing, payment tracking, and report production
• Collected and provided accurate and appropriate data related to contracted deliverables with the California Energy Commission
• Compiled and conducted review and reconciliation on awardee receipts and invoices against acceptable use policies under the terms and conditions of contracting with the California Energy Commission
• Tracked conflicts of interest for the CalSEED Review Committee to ensure unbiased decision-making throughout the CalSEED application review process
• Received, reviewed, and processed budget amendments on existing concept and prototype awardee contracts
• Tracked, reviewed, and processed updates for overall CalSEED program budget on a quarterly basis

Portland, Oregon, United States

• Managed pre-award processes for portfolio of 18 grant programs, including: grantee due diligence, committee and board approvals, funding allocations, preparation of award and declination letters
• Liaised with program officers throughout the grant cycle to ensure alignment with Grants Management procedures and best practices
• Ensured appropriate use of grants management software, including protocols, grant coding, application and reporting systems, and data integrity through monthly and quarterly grant review processes Additional projects:
• Project Turnkey- lead administrator on a grant program partnering with the State of Oregon to convert under-utilized real estate properties into emergency housing- total grantmaking output of $65 million leading to the.
• K-12 Summer Learning Program- lead administrator for high-urgency grant program distributing $40 million to youth enrichment programs over the course of three months, in partnership with the State of Oregon

Portland, Oregon, United States

• Entered, tracked, updated, and disbursed all grants in the Donor Designated program, stewarding over 880 grants and approximately $12.8 million per year to nonprofits across Oregon and the United States
• Monitored and verified tax-exempt status of nonprofit partners, ensuring the Foundation is in compliance with IRS best practices and regulations
• Tracked submission of grantee reports and processed reports to verify compliance with funding guidelines. Submitted an annual report to OCF’s Board of Directors each May reporting on these funds.
• Prepared grantee award and declination letters from multiple grant programs
• Communicated with grantees regarding program deadlines, clarified funding specifications, and provided information on donor acknowledgement, contingencies, and grant matching
• Delivered prompt and clear customer service to grantees, addressed tech support issues related to OCF’s nonprofit portal, and assisted in navigating report submission software

Portland, Oregon Area

• Managed the expansion and regular maintenance of a CRM database, leading to increased organizational efficiency in donor outreach and lead retention
• Communicated regularly with program donors and organizational stakeholders to maintain buy-in and secure long-term program support
• Established partnerships with national stakeholders aligned with Tivnu’s organizational mission, achieving the goal of expanding program awareness and increasing recruitment
• Designed and implemented a participant mentorship program focused on professional growth and individual skill-building, leading to increased self-awareness and attainment of personal goals
• Designed and implemented success plans with program participants working with learning disabilities, executive function disorder, and Autism spectrum disorder, leading to personal skill-building for the participant and.

Northampton, Massachusetts

• Secured funding and managed logistical planning for an multi-day workshop attended by 80 community members, with 100% of surveyed participants strongly agreeing the experience was meaningful and welcoming
• Obtained financial resources for multiple events planned by the Executive Board that were attended by a broad population of the College’s student body, facilitating community building across religious groups
• Worked with multiple stakeholders and community members to plan and develop religious programming that served the diverse needs of a pluralistic collegiate Jewish community

Denver, Colorado

• Proposed, organized, and implemented the adoption of a cross-departmental project management software, BaseCamp 2, leading to increased accountability on the attainment of key programmatic deliverables
• Created and conducted onboarding trainings for new administrative staff in usage best practices for BaseCamp 2, which was successfully implemented in the training of 10 new staff members
• Synthesized raw health equity data into progress reports for the Trust’s Board of Trustees, leading to funding renewal for the Community Partners Program

Denver, Colorado

-Built an institutional equity framework to ensure the programming and mission of the organization are accessible to all Coloradans -Coordinated workshops and volunteer opportunities at Buffalo Peaks Ranch -Installed a pop-up library and art exhibit for the Land Library in Curtis Park's Redline Gallery.