Office of the Dean, School of Arts & Humanities• Managed budget for Visual & Performing Arts, performed monthly financial account and purchasing card reconciliations, and prepared financial reports and spreadsheets.• Prepared and processed service contracts, purchase requests/orders, business reimbursements, business meals, honoraria, work order requests, accepted cost center relevant gifts and properly transmitted, and ordered supplies.• Ensured events were coordinated smoothly, required paperwork for national/international guest artists was completed, and guest artists were paid timely and accurately.• Processed student employee paperwork and monitored/reported student employee hours and staffing changes.• Supported Associate Dean of the Arts, the school fiscal officer, and handled administrative duties for the Art & Performance Event Management team, faculty, endowed professors, and various program directors.• Served as a liaison between other departments, Payroll, Human Resources, Procurement, etc. to solve operational issues and resolution of day-to-day administrative tasks.

Office of Communications, Marketing• Managed administrative duties, maintained calendars, scheduled meetings, and coordinated travel for the VP of Marketing and staff.• Maintained and monitored financial records, performed monthly financial account and purchasing card reconciliations, prepared vouchers, and travel reimbursements.• Supported the Business Manager for the VP of Communications, as well as backup support for VP of Advancement and Media Relations executive assistants.• Served as liaison between other UT Dallas departments and the general public.• Prepared routine correspondence, reports, memoranda, agendas, and minutes.

Arts & Sciences Dean’s Office Administrative Supervisor• Supervised administrative staff while supporting and representing the senior management team, the dean’s office, and the university.• Organized activities for academic processes, scheduled committee meetings, and coordinated caterers, facilities for program events, and production of program materials.• Maintained calendars and coordinated meetings, conferences, workshops, and travel arrangements for senior management team.• Managed deadlines and organized and prepared large amounts of materials associated with academic programs, such as employee promotions, sixth-year/third-year reviews, and awards/proposals.Dena M. Perez Page TwoEXPERIENCE – CONTINUED• Prepared routine correspondence, reports, memoranda, agendas, and minutes.• Processed purchase orders (POs), payment vouchers, travel reimbursements, business meals, honoraria, and other expenditures for programs and office needs.• Answered program policy and procedure queries from Associate Deans, department chairs and directors, faculty members, university staff, and students.• Facilitated and managed transition of major office processes to a system of electronic transmission, communication, storage, and retrieval; system was later adopted by the Provost’s office to be used by all schools.

Arts & Sciences - Asia Institute• Served as first point of contact for visitors, addressed phone calls, email, and walk-in inquiries.• Coordinated and scheduled caterers, facilities for program events, and production of program materials.• Identified and ensured on-site event requirements were met and provided logistical support to Managing Director, Outreach Coordinator, and Center Program Assistants.• Arranged and processed reimbursements for event venues, catering, different modes of transportation, hotel arrangements, and honoraria.• Managed on-going costs and budget.• Maintained calendars and scheduled meetings, conferences, workshops, and travel arrangements for Managing Director and Outreach Coordinator.

Department of Civil & Environmental Engineering, Center for Transportation Studies• Registered course participants and collected registration fees, prepared weekly accounts receivable (A/R) deposits, and tracked monthly revenues against expenses to ensure program’s fiscal soundness.• Generated and processed instructor and vendor invoices to guarantee prompt payment.• Maintained registration database and generated routine reports for staff use.• Answered program policy and procedure queries from instructors, registrants, and the general public.

Workforce Business Services• Evaluated proposals and performed budget reviews to develop Requests for Information and determine funding.• Collected, analyzed, and prepared data for annual legislative program report, as well as other administrative memos, briefings and reports, and financial spreadsheets.• Developed training guides and presented trainings to department staff.• Investigated and determined fair wages for employees and potential grant recipients’ financial stability.• Overhauled records retention system, increasing accessibility to data and timely dissemination of information.

Child Care Management • Developed contract objectives and requirements and procurement announcements. • Initiated grant programs, contracts, sub-contracts, and amendments. • Administered contract award selection process and notified applicants of award funding decisions.• Tracked and monitored contract performance and expenditures.• Audited payment invoices for accuracy and compliance and initiated expenditure authorizations.• Conducted on-site reviews and recommended corrective actions. • Produced written operational and fiscal analyses of state and federal statutes and regulations.

Trade Adjustment Assistance•Executed individual training contracts for approved training programs.•Initiated and implemented process to increase efficiency and output of training requests. •Clarified program policy and federal and state regulations to local offices, training institution personnel, and trade-affected workers to resolve problems.•Composed notification letters, reports, and memoranda to other departments, branches, and local offices.•Created Standard Operating Procedure manual and coordinated and presented training to department staff.

Job Corps•Evaluated and executed individual training contracts for applicants meeting physical health, mental health, behavioral, and other program requirements.•Conducted on-site reviews and recommended corrective actions. •Answered office and program operations queries from agency staff, other governmental agencies, community organizations, and the general public.•Composed correspondence, reports, memoranda, screened incoming mail, and prepared outgoing mail (faxes, email, mail, and overnight packages).•Developed and updated training and operational materials to be used statewide.•Coordinated and presented training sessions to agency personnel.•Managed calendar, scheduled meetings, made travel arrangements, and filed expense reports. •Compiled and reconciled data for monthly, quarterly, and annual voucher reports.•Purchased, procured, and maintained inventory control of materials, supplies, and equipment for the program statewide.