Denis Prokhorov Email & Phone Number

Tianjin, China

Chiyoda Technip Joint Venture, Nfe Project, Qatar

Overview Contractor and Subcontractors Camp with total capacity up to 30 000 residents.

Chiyoda Technip Joint Venture, Nfe Project, Qatar

• Coordinate mobilization, demobilization and admin processes for CTJV site personnel• Vendors’ site administration – mobilization, presence at site, demobilization.• Visitor management – RLIC Gate passes, arrivals, offices, transportation, and accommodation.• Provide support to Project Managers and Client.• Establish and oversee organizational processes, procedures, and file systems, including database management for personnel, visitors, and vendors.• Collaborate with HR to manage permit documents for employees and maintain records on case statuses.• Perform quality reviews of program reports, deliverables, and other documents.• Cross-departmental collaboration with Recruitment, Office Facilities, Transportation, SHES (Training and Medical), Vendor Representatives, and Operational Centers in Doha, Yokohama, and Paris.Key Achievements:  Enabled seamless operations and developed a multifunctional team of 6 capable of covering for each other during absences by establishing role-specific procedures, guides, and cross-training. Improved performance, collaboration, and job satisfaction within the admin team by identifying team members' strengths, modeling strategic problem-solving, and encouraging proactive idea generation. Streamlined data input, improving reporting accuracy and enabling efficient team record-keeping. Implemented master lists for detailed case tracking, facilitating timely reporting of gate pass issuance statistics to the Project Control team. Enhanced compliance by improving the HR filing system to maintain employees' history records in part of gate passes in full, including previously obtained passes, in cooperation with security and IT teams. Boosted team communication, professionalism, and performance by coordinating VVIP visits, ensuring timely submission and dispatch to Doha starting points and received positive feedback from VVIP visitors.

Chiyoda Technip Joint Venture, Nfe Project, Qatar

• Supervised 1 x Accommodation Officer and 1 x Subcontractor, ensuring smooth daily operations.• Oversaw maintenance, cleanliness, inspections and security, adhering to policies, regulations, and safety standards.• Coordinated services like laundry, housekeeping, and maintenance. Improve processes if required.• Managed check-in/check-out processes and maintain accurate records.• Served as the primary contact for residents, addressing queries and concerns promptly and professionally.• Collaborated with internal departments and external providers for seamless operations.• Managed room allocation forecasting and supported subcontract department invoicing by maintaining 6-month forecasts for management review and providing monthly reports for invoicing purposes.Key Achievements: Minimized disruptions to operations and project timelines by orchestrating the seamless, continuous mobilization of 1000 residents to the Senior camp and more than 6000 to the Worker's camp. Enhanced safety and comfort of residents and staff and upheld company reputation by maintaining a record of no major issues related to housekeeping and maintenance during tenure. Optimized camp facilities management by creating monitoring files for parking assignments and camp block occupancy and streamlined resident allocation based on nationality, enhancing efficiency in operations. Facilitated efficient issue resolution and promoted team unity by establishing direct communication channels with Sodexo's Maintenance, Housekeeping, and Camp Managers, reducing escalation to higher management or contract disputes through swift on-site problem-solving. Enriched resident experience by spearheading improvement initiatives in the camp, identifying and implementing upgrades such as shade structures, landscaping, storage solutions, smoking areas and etc. o Successfully coordinated with stakeholders, managed contracts and budgets, and creatively utilized resources to achieve project goals.

Chiyoda Technip Joint Venture, Nfe Project, Qatar

• Oversee all accommodations and related facilities for Contractor and Subcontractor camps.• Supervise Camp Subcontractor Housekeeping and Reception Teams.• Manage Subcontractor check-in/check-out procedures and ensure smooth communication.• Implement control systems for reservations, room assignments, and occupancy tracking.• Conduct physical checks on occupancy and compile camp occupancy data reports.• Maintain 6-month look-ahead planning and forecasting for camps.• Ensure compliance with project regulations and administration team guidelines.• Propose and implement process improvements for efficiency and effectiveness.• Monitor Subcontractor HSE activities related to accommodation.• Implement control systems for Subcontractor Housekeeping Team and conduct quality audits.• Assist the Welfare Lead Coordinator with subcontractor camp occupancy, accommodation audits, welfare meeting queries, and issue resolution tracking.Key Achievements: Met planned project requirements on staff accommodation by collaborating with management and other teams to successfully initiate and manage the startup of 2 x camps: Worker's camp (6144 beds) and Senior Camp (1500 beds). Contributed to the timely commissioning of the 2 camps by conducting thorough inspections to identify and rectify installation discrepancies and deficiencies, compiling comprehensive punch lists for resolution. Improved communication by implementing concise reporting systems for 2 camps, consolidating reception and internal data, and providing detailed monthly reports to management and subcontractor departments. Led precise workforce allocation forecasting for subcontractor camps, managing data for 30,000 personnel and accommodation, collaborating with Site Managers/Directors to validate and adjust data for accurate bed allocation, and delivering timely reports to support client meetings throughout the project.

Arctic Lng2 Project, Penglai, China

• Managed Contractor office operations at the construction yard, ensuring safety, contract compliance and resource optimization.• Oversaw admin and business assistance, collaborating with Shanghai office HR representative, Finance, and Accounting.• Coordinated Contractor accommodation, local transportation, and procurement.• Administered yard office services and maintenance following contracts.• Supervised hotel and flight ticketing services.• Vendor mobilization to the yard.• Led Contractors' site HR (expatriate conditions, leave schedules, mobilization/demobilization) to align with construction timelines. Maintained records, conducted appraisals, and managed local and expatriate timesheets, overtime, and leave requests.• Collaborated with the Yard Cost Control Engineer on cost-related issues.• Played a crucial role in the Emergency Response Plan (ERP), ensuring emergency preparedness.• Completed tasks per Yard Manager's requests, demonstrating adaptability and versatility.Key Achievements: Contributed to enhanced company culture by organizing corporate events for over 150 team members, liaising with hotels, event agencies, restaurants, local bands, and resorts. Enhanced efficiency by leading team management efforts, collaborating with other Yard teams, and establishing organized files, folders, and processes. Increased confidence and trust among stakeholders by ensuring successful VIP visits, including visitors such as Company Owner and Board members, in cooperation with the Shanghai office and Yard teams. Enabled seamless operations during COVID-19 by ensuring compliance, fostering stakeholder relationships, and communicating updates promptly.

South Tambey Lng - Yamal Lng Project, Salekhard, Russia

• Managed the Salekhard office, supervised 1 direct report, and supported the Moscow and site offices.• Handled service providers, including office rent, transportation, hotels, and mobile services.o Ensured timely payment processing, reconciliation, and document flow.• Supported multinational construction team (52 nationalities) with mobile services, migration registration, and accommodation requests when traveling to Salekhard for business trips, in compliance with legislation.• Global mobilization tasks, including work permits and visa processing for expatriates, visitors, and vendors.• Arranged access permits (Federal Security Bureau “FSB” passes) for employees, vendors, and visitors to the Sabetta construction site.• Established and maintained relationships with FSB, Border Control, Tax Department, and Migration service.• Assisted with special projects and tasks as required.Key Achievements: Successfully managed communication across 4 offices spanning different time zones (Yokohama, Moscow, Sabetta, Paris), ensuring seamless coordination and prioritization of tasks, including after-hours. Maintained uninterrupted productivity in the role despite the absence of backup support, demonstrating commitment and dedication to ensuring continuous workflow. Streamlined operations for 3000 employees, visitors, vendors, and subcontractors over a 5+ year project by fostering relationships with border control and FSB and establishing an efficient pass issuance process, reducing delay to 1 day in exceptional cases. Simplified expat work permit process with Moscow migration service, reducing mobilization time and costs, eliminating the need for Salekhard travel, and optimizing the route to the Sabetta site via Moscow - transitioned process to Moscow office, improving efficiency.

Nizhny Novgorod Region, Russia

• Started in the Business Administration team of the PVC plant construction project from commencement. In October 2012, integrated into the Interface Management department• Full complex administration activities such as contracts with taxis, car rental, hotels, HR activities, and organization of events for the team. • Visa and work permit support for expatriates (70 + family members)• Build relationships with Migration services (some departments only), labour authorities and state companies. • Apartments lease, renewal of the contracts• Meet and greet officer.