Contracts Specialist (Administrative Program Assistant)Process and coordinate construction/design contracts, amendments, and associated documents for Non-Retainer, Public Improvement, CM/GC and RFQ/RFP based contracts.Duties include: Initiating, processing, logging and distributing contracts, amendments, change orders for the Capital Construction Dept., receive bid/solicitation documentation, verify that information is not duplicated, that calculations are correct, and that information provided is in conformance with contract requirements. Prepare contract documents; circulating contract through required staff for approval prior to release of contract. Prepare transmittal letters, route documents as required, scanning executed contract documents with backup to describe scope of work and electronic contract number, distributing documents, maintaining hard copy and electronic files, maintaining executed amendments or change orders in project files.Maintain file records for contract documentation, including contracts, amendments, change orders, certificates of insurance, bonds auxiliary payment log, monitoring contract value as changes to the contracts are made and verify that bond and insurance requirements are maintained at the correct level.Enter and update all information within electronic contract log; monitoring log to assure that contracts do not expire, create amendments when required to maintain active contract status until completion of project.Prepare and submit Bureau of Land and Industries (BOLI) Prevailing Wage Rate documentation.Communicate with contractors and consultants regarding questions, issues or concerns regarding contract documentation or processes; explaining contracting processes, rules and regulations; provide assistance and support to staff on matters related to contracts, awards, and documentation; work toward the continuous improvement to the contract process.

Contracts Technician II and Senior Administrative AssistantProcess subcontractor invoices; check the math, fill out checklist of required items, enter invoices on the Invoice Routing Log, type transmittals, enter in CMSi, Timberline and send to Project Control for budget check. Receive invoices back make copy and file in contract payment folders and send to Finance Dept. When invoices are paid, copy of payment information is received and entered in CMSi. Processed contract modifications(amendments) by sending out contract administrator letters, copying to contract files, post executed modifications to Timberline and CMSi and reconciling Modification Log monthly.Sent out monthly insurance reminder letters to subcontractors; made sure they were in compliance and followed up on any problem issues. Entered all insurance in CMSi , Timberline and our internal Active Compliance Log. Responsible for the filing and maintenance of contracts and purchase orders.Processed purchase orders when needed. Processed a monthly Deliverable to ODOT, uploaded the deliverable to P8 when all signatures were received and approved.Processed and followed up on all prequalified prime and specialty consultants applications. Processed and sent out all departmental correspondence. Sent out blanket email notices to all subcontractors