Denise Aranda Rector Email & Phone Number

Houston, Tx, Us

Houston, Texas, United States

Houston, Texas, United States

Grant Submission, Effort Report/ECRT, Post-Award Operations, and Reconciliation.

Houston, Texas Area

Houston, Tx

-Protocol and grant submissions (NIH, DOD, CPRIT) submissions via PDOL, CPRIT and RCTS systems-IRB submission, renewal, resubmissions and terminations via PDOL and CORe system-Maintain and update electronic entries on a regular basis in Faculty Information System (FIS) and to ensure accuracy in memberships, administrative commitments, recent publications (NCBI, PubMed), etc.-Maintain and balance fund budget activity requiring complex account review, tracking and analysis, and identification and resolution of potential problems-Monitor, review and submit reconciliations for PRS Reconciliation, STAT Reconciliation or other financial review requirements in accordance with department and institutional deadlines-Assist faculty with completion of credentialing applications to ensure approval of privileges

Houston, Texas Area

-Manage a 7-person staff team, training and setting goals to meet sales expectations -Coordinating travel and lodging for all regional meetings/training -Coordinate meetings for Regional Director and provide meeting notes on a weekly basis-Provide revenue and performance reporting for Regional Director daily, weekly, monthly and annually-Handle all incoming and outgoing mail and shipments via multiple carriers such as UPS, DHL, FedEx and USPS -Maintaining all supply inventory levels and contacting vendors as needed-Responsible for job posting, and sourcing candidates for employment -Handle all new-hire onboarding-Coordinate email blasts and mail merges from POS system -Coordinate payroll with corporate office via Run ADP-Coordinate any and all team building activities as well as on/off-site dinners, luncheons, events-Establishes and maintains effective electronic and hardcopy filing systems-Process expense reports-Keeps up-to-date with personnel contact lists/phone numbers and organization changes/charts, etc.-Coordinate employee recognition and engagement-Compile daily cash and credit card transaction reporting for accounting department, Regional Director, and CEO daily

Houston, Texas Area

-Executive Assistant to Regional and Senior Regional Vice Presidents -Internal recruiting for administrative staff, and supervision of four direct report-Creating documentation for standard operating procedures and new hire training-Training, coaching, mentoring, and mediation of employees in the same or lower level positions-Managing HR related new hire paperwork, compliance, re-organization, transfers, and terminations-Resource utilization reporting; i.e. daily/weekly/monthly recruiting and sales activity to calculate and appropriate productivity-Daily Excel based reporting to track both expenses, contractor hours, production, and departmental objectives-Monthly expense reporting: collection of receipts and documentation, auditing existing expenses for implemented spending limits-Direct liaison to both candidates and clients regarding pay, billing, invoicing, benefits, time reporting, etc.-Planning and hosting various company wide events for C level personnel-Coordinating flights, hotels, car rental, and other travel arrangements for more than ten employees through Egencia-Quality assurance auditing for compliance, completion, and accuracy of candidate profiles-Liaison for management to improve work relationships, build morale, increase productivity and retention

-Provide guidance and direction to lower level staff, and conduct performance evaluations-Assist with grant and contract preparation services-Enter transactions into Oracle PeopleSoft and process time sheets for staff-Monitor and assist with tracking budgets, purchases and expenditures for department-Compose correspondence and memoranda, prepare reports and presentation materials-Schedule and maintain calendars, travel itineraries, and coordinate related arrangementsin compliance with the Universities and Governmental or grant policies and guidelines-Maintain files, records and report for assigned area

Houston, Texas Area

-Assist HR Recruiter with initial interviews, reviewing resumes and communicating with management regarding candidates.-Assist the HR department with the companies timekeeping system; ADP EZ Labor.-Assist with A/P and A/R, creating invoices in QuickBooks.-Assist IT department with processing and scanning returned mail.-Issue employee access cards, and determine level of clearance needed.-Maintain visitors log and issue temporary security passes.-Communicate with building/facilities management as appropriate-Organized quarterly trips for company employees, including flight,hotel, and car reservations.

Bachelor Of Science - Bs, Accounting

Associate Of Science - As