Primary point of contact for the President’s office and responds to inquiries from employees, students, community members and external constituents, exercising initiative, judgement, and independent thinking to provide direction and guidance to facilitate prompt resolutions.Performs executive support functions including, prioritization and coordination of the President’s meetings, activities and events. Regularly reviews the schedule to identify potential conflicts and to ensure that the President’s time is allocated to strategically important events and meetings.Serves as the Cabinet and Area Advisory Council liaison, scheduling meetings, establishing agendas, coordinating presentations and distribution of materials, production and dissemination of accurate, clear minutes.Plans and coordinates complex events, including collegewide meetings, and meetings of key external agencies on campus. Develops event budgets, negotiates and arranges space and food, and recruits other staff as needed to support the event. Provides guidance and support to other executive assistants and coordinators for events they are planning, including working closely with the Foundation staff on fundraising events.Manages the President’s office, including overseeing the office budget, managing document flow, preparing formal communication, and updating organizational charts.Engages in college-wide diversity, equity and inclusivity efforts to create a welcoming and inclusive climate for all employees and students.Serves as the Presidents liaison for graduation, making sure that all graduation materials are consistent collegewide, and that there is appropriate outreach on each campus to local officials. Serves as the graduation liaison for the SBCCOE representative.Coordinates CCCS student awards, this includes coordinating the nominations, drafting communications and organizing travel.Manages FRCC’s Organizational Guidelines, including the website and coordination of needed updates.

CLINICAL PLACEMENT COORDINATOR ROLEAct as liaison in consultation with faculty to interpret and match the needs of students and faculty to agencies with appropriate learning experiences. Provide administrative support for the acquisition and maintenance of clinical sites for allied health and nursing students through the clinical placement process (both electronic and paper/pencil processes). Build and maintain excellent working relationships with clinical agencies including staff and management. Network with various medical facilities and colleges both formally and informally including regular attendance at Alliance for Clinical Educators meetings and ongoing contact with agency staff and management. Attend scheduled meetings of the partners in the clinical placement process. Maintain files and records of adjunct faculty and students ensuring compliance with agency requirements. Review/confirm clinical agency contracts annually for currency. Initiate clinical agency contracts as requested. Collaborate with Program Directors to maintain and update the clinical schedule at all times. Coordinate all required pre-rotation agency specific training/assignments for students and clinical faculty prior to clinical rotations (i.e. HIPAA/OSHA, computer training) Participate in advisory board meetings. Committees- Alliance for Clinical Educators, myClinical Exchange subcommittee, Ring of Hope, numerous hiring committees.

Liaison for Instructional Deans’ office, representing office to staff, students, department chairs, and other constituencies. Provide information and solutions using knowledge of college structure, rules, processes and procedures.Make travel arrangements, conference registration and accommodations as needed, both in and out of state. Set up and organize special events. Create reports and documents for deans as needed including enrollment reports, FTE reports, Division of Instruction Prefix list, Semester calendar, etc. Research external and internal programs upon dean’s request.Calculate and process part time, overload, and non-teaching duty personnel contracts for the division using the Faculty Management Module and the FLAC System in Banner. Retain continuous records of all faculty assignments and contract changes. Review staffing pattern to assure accuracy of all salaries related to the division and identify discrepancies to the dean. This entails ensuring correctness of budgeted positions, faculty salaries and charges to cost centers. Coordinate with Human Resource Office in compliance with new hire status. Participate on Faculty Management Committee.Track budgets for professional development funds for all instructional departments and the Student Learning Committee’s operating budget. Reallocate P-Card purchases in Banner, assemble receipts and reconcile monthly P-card statements. Originate purchase requisitions, expense vouchers, travel requisitions, prepare budget transfers, and official function forms following state and college guidelines. Manage each semester’s course schedule by downloading from banner, distributing to department chairs, entering changes into banner and meticulously reviewing all details of the schedule for accuracy.