Denise L. Nafus Email & Phone Number

Kentucky, United States

Leads/supports negotiation team. Administrator of International Contracts including International Contracting regulations, ITAR and export licensing requirements. Provides contracting expertise to develop highly complex, creative business solutions in support of product development and new and follow-on business.

Responsible for proposal preparation, contract negotiation, contract administration, and customer contract activities including close-outs. Monitors contract performance and ensures compliance with contract terms, special provisions, warranties, deliverables and funding requirements. Works with the FAR/DFARS/SAM and also ensures proper flow down clauses from the Prime or Sub-tier contracts are incorporated into the appropriate supplier and subcontractor contracts. • Review SOW, T&Cs, Reps and Certs and Cost Estimates• Responsible for the negotiation of NDAs and TA• Enter, maintain and update internal ERP system for contract and purchase order details• Contract Management of all Awards, Modifications, Amendments, Delivery Orders and Purchase Orders received• DoD Secret Clearance

United States

Work in conjunction with the Director of Contracting, Contract Specialists/Administrators (Admin.) and various Matheson departments to develop proposals, pricing models and financial impact for new business, contract renewals, service changes and contract modifications for USPS (Postal/Flight), FedEx, UPS and commercial contracts.• Implemented a data import / export process with Matheson’s IT Group that eliminated manual data entry by 80%.• Manage day to day workload / goals / deadlines of Contract Admin. and monitor Contract Specialist daily workload.• Evaluate contract performance to determine compliance of contractual obligations.• Create / maintain Standard Operating Procedure for Contract Admin. (104 pgs.).• Train all new staff.• Spearhead process improvement strategies to align the department to work cohesively and accurately.• Develop reports, analyze financial data and make recommendations to improve performance, increase efficiency and reduce costs.• Review SOW, T&Cs, NDA’s, Reps and Certs.• Review profitability of contracts.• Created checks and balances, validations and templates for department members to ensure cohesive workflows.

Sacramento, California

Supported principal consultants and provided client support, representing the company at all onsite meetings from West to East Coast. Participated in development of Five-Year Strategic Plans, IT Master Plans, and implementation of Customer Information System (CIS) and Computerized Maintenance Management System (CMMS). Managed contracts from RFP through Close-out, including Certs. of Insurance, Contract Billings and Retention Schedules. Ensured compliance with all terms and requirements of owner, subcontractor and consultant agreements. Ensured accuracy in preparation of required notices, reports, services, subcontract agreements, purchase orders, change orders and other agreements. Collaborated with cross-functional teams to draft project schedules and deliverables using SharePoint, MS Project, and workflow dashboards.• Streamlined workflow processes of Contract Management, Project Administration and Billing in Engineering and Consulting departments by reducing redundancies and rework, reducing 2 staff positions to one. • Created a reoccurring 30/60/90 Accts Rec. report was used to reduce backlog by $400K within 3 months.• Managed workflow deliverables achieving 100% completion of projects within deadline and on budget.

Roseville, Ca

Managed all data deliverables, including all military secure documents uploaded through secure intranet. Company was 100% AS9100 compliant. Managed external communication between customer and Company to ensure program efficiency and contract compliance. Worked directly with Contracts Dept. to preview all new contracts and deliverables for accuracy. Oversaw contract file management; issued all document numbers and vaulted all documents for file retention. Monitored program performance through weekly meetings. • Implemented automated document approval process that increased turnaround time by 50%.• Initiated a tracking system for all project deliverables, increasing accountability and delivery rate by 30%.

Sacramento, California Area

Managed internal solicitation process and contract administration for consultants for the California Prison Healthcare Receivership Corporation, a $9.8M project. Interacted with Program/Project Managers, Subconsultants/contractors, Client, Client consultants/contractors/accounting staff. Acted as a mentor to newly acquired administrative staff within the project team. Authored recommendations, contract agreements (FAR, SAM, AIA), limited notice to proceed, work orders, change orders, amendments and close-outs on behalf of the State of California. Conducted contract negotiations and kick-off meetings with new consultants and sub-consultants to review program procedures and accounting policies. Prepared contract reports and maintained daily logs, pay applications and invoices. Established and maintained Contract / Accounting Filing System.• Collaborated on the development of a 6-month complex budget verification process as part of the awarding and funding of the contract, to justify the need for a Lean Environment. • Assisted in the development and implementation of workflow process controls for all departments, increasing department productivity by 30% and efficiency of work by 50%.

Sacramento, California Area

Held overall responsibility for training and mentoring all Contract Administrators in the Western Region. Directly supervised 2 Installation Coordinators, 1 front desk administrator and 4 warehouse personnel. Managed and educated all departments on companies’ current SOP. Performed onsite quarterly audits to ensure corporate compliance. Maintained all sales orders, change orders and coordinated logistics. Managed daily schedule and coordinated availability of supplies with 26 mechanics. Created Master Contracts, Subcontracts (AIA/AGC) and Service Orders, processed weekly timecards, per-diem, reimbursements, expense reports and safety/truck reports. Managed weekly job cost reports and performed weekly report audits.• Created a custom Sales and Forecasting Program to assist in trending, forecasting, impact of upcoming sales orders to build, and profit and loss statements. • Developed a tracking system for accounting for equipment delivered by a vendor and found discrepancies in delivery, resulting in a credit of $7000.

Kirkland, Wa

Managed office functions including HR, Marketing, Accounting and Operations. Ensured company OSHA compliance and safety oversight on sub-contractors. Conducted monthly safety meetings. Authored AIA contracts, lean waivers and billings between Architect and Subcontractors through project close out. Managed the Home Warranty program for new home owners.

Sacramento, California Area

Education record

College Prep Courses, High School Dipolma

Activities and Societies: Color Guard, Swim Team, Softball Team, Marching Band