Denise Ponce Email and Phone Number

• AP: Review vendor invoices, match, code and post. Analyze AP schedule and select accounts to pay by check, or online. Review and reconcile vendor statements. Review consultant and sub-contractor agreement before completing payments.• AR: Create AR report to analyze client accounts. Take payments via phone for online processing, prepare checks for depositing, process virtual credit card payments, check bank statements for cleared check plus EBT /ACH payments. Send Client their monthly statement. Call clients for payments, collections and payment arrangement agreements, if special terms are required.• Reconcile company credit card usage and post to cash distribution.• Maintain company fleet vehicle, registration, inspections, monthly mileage use.• Maintain annual business license renewal and report changes in personal property taxes.• Quick-Books entries to keep track of checking account usage.• Run P&L Report for CFO to review.• Assist CFO in Projects as needed.• Purchaser of Office supplies, Field supplies, Packaging Materials, Disposal safety supplies and small tools

Manage tracking and paying vendor/supplier accounts for several properties. Keeping records of RM expenses. Reviewing, approving and paying all property expenses, utilizes, all maintenance and minor renovations. Connecting with the property manager to ensure all projects have been completed. Manage disputes, retain and review copies of contacts, assign Ad-Hoc research for detailed information.

• Managed accounts payable functions, including the analysis of vendor accounts and negotiation of payment terms in accordance with purchase orders (PO).• Conducted accounts receivable activities, including collections calls and follow-up for real estate properties owned by the CEO.• Investigated and resolved outstanding claims, damages, product returns, and other customer-related product issues. (Chargebacks, deductions, rebates, and coupons.)• Established vendor accounts, collected W-9 forms, and negotiated credit terms.• Provided Tax Exempt Certificates for qualifying purchases.• Engaged with vendors to negotiate payment terms and address discrepancies related to purchase orders.• Conducted collections calls to customers as necessary and provided copies of invoices along with shipping documentation.• Managed three-way match processes involving shipments, freight, customs, duties, port fees, and USDA inspection fees.• Processed payments for port and rail fees.• Monitored and documented recurring monthly expenses using Excel.• Recorded leasehold improvements and fixed asset transactions.• Reconciled all credit card transactions and statement accounts, creating corresponding spreadsheets.• Executed bank functions, including Positive Pay, ACH setup, and wire transfer setup.• Reported directly to the Controller.• Collaborated with logistics, operations, and purchasing departments.• Occasionally worked remotely.• Prepared accounts payable presentations for weekly Zoom meetings to discuss issues and exceptions.

• Developed and assigned weekly tasks for Accounts Payable.• Executed Accounts Payable responsibilities including data entry and three-way matching.• Aided with Accounts Receivable, including collections and credit assessments.• Escalated issues beyond my scope of authority to the Controller or CFO.• Conducted verification of all recorded entries.• Collaborated with vendors to address and resolve issues, negotiate terms, and reduce complications.• Managed accounts with special payment conditions.• Communicated all discrepancies and issues to the purchasing department.• Served as a point of contact for vendors.• Created and maintained spreadsheets for credit card accounts, employee expense reimbursements, utility accounts, health benefit plans, leases/rentals, and other sensitive vendor accounts.• Submitted claims for chargebacks, rebates, and other deductions related to purchased materials and services.• Maintained comprehensive records of all vendor contracts, agreements, as well as W-9 and 1099 information.• Oversaw logistics functions including UPS shipments, customs, duties, railcar tracking, billing, documentation, container tracking, and other related tasks.• Managed office supply procurement.• Reviewed aging reports, selected and processed checks and payments, and executed transaction transfers to positive pay systems.

• Primarily responsible for accounts payable (AP) management, with occasional assistance in accounts receivable (AR) as needed. • Perform reconciliation of accounts for American Express, Home Depot, and other credit card transactions. • Process all expense reports in compliance with company policy. • Execute accounting entries with a focus on 3-way matching procedures. • Collaborate with various departments to validate purchase orders (PO) and gather any missing documentation as necessary. • Submit claims for chargebacks, rebates, and other deductions associated with procurement of materials and services. • Review and analyze vendor statements for accuracy. • Liaison between the organization and service providers regarding regular contracts, scheduling and cost of service.• Process overhead invoices, including those related to rent, utilities, and other operational expenses. • Execute payment processing and ensure timely mailing of payments. • Investigate all vendor debit memos, rebates, and tax refund inquiries for resolution. • Maintain and organize accounts payable records to ensure they are filed and easily accessible. • Establish and maintain vendor files, including exempt certificates, W9 forms, and certificates of insurance. • Negotiate payment terms and special payment arrangements with vendors. • Aid with data entry for the annual inventory count.