Collecting and disseminating correspondence entering and leaving the UnitDrafting and editing Cabinet SubmissionsDrafting and editing reports when necessaryProviding keys to lock and unlock offices etc.Responds to routine and other correspondences as is necessaryMaintains adequate supply of stationery and other office supplies for the UnitProviding keys to lock and unlock offices etc.Liaise with members of staff, Ministries, Local Authorities and other Agencies in respect to the execution of the functions of the UnitSend and receive telephone calls as is necessaryCoordinate and set-up meetings when requiredMaintaining filing system to ensure easy retrievalDraft, edit and dispatches documents as required by the Director, Facilities Management, Procurement Officer, Office and Transport ManagersDrafting and editing of Operational PlanPrepare agenda for meetingsReproduces minutes in a timely manner according to established guidelinesMaintains schedules and special appointments as neededAdvises managers of matters requiring their prompt attentionOrganises meetings as is necessaryAny other duties assigned from time to time

Responds to routine and other correspondence as directedReproduces reports and briefs prepared by the Senior ArchivistMaintain all Archives Advisory Committee correspondence and materialsTakes dictation and reproduces notes in an accurate and presentable mannerProcesses incoming and outgoing correspondence in accordance with established guidelinesAssembles and disseminates information to internal and external personnel as requested.Plan and coordinates meetings to be hosted by the Government ArchivistDraft and edit Work Plans and staff evaluation as is necessaryPrepares agendas for meetings and organize relevant information and documentsTranscribe minutes from meetings and reproduce and distributes same in accordance with established guidelinesMaintains an effective filing system that allows for security, and speedy retrieval of documents/information in accordance with established standards.Maintains schedules of routine and special appointments for the Senior Archivist advising of matters requiring prompt attentionMakes travel arrangements and prepares itinerary for local and overseas business tripsReceives and makes telephone calls for the Senior Archivist and other members of staff.Receives/hosts visitors to the Audiovisual Unit.Assists with the data gathering exercises of the departmentMaintains adequate supply of stationery and other office supplies for the UnitDrafting of Operational Plans and Budget as is necessaryUndertakes assignments specific to the DepartmentAssists in preparation and collection of standard reportsIdentifies and resolves minor problems and situations that affect the efficient flow of duties to be carried outSupervises assigned work of junior secretarial/clerical staff (whether permanently or temporarily employed)Performs other related duties that may from time to time be assigned.