Denise Varallo Email & Phone Number

Pleasanton, California, United States

Livermore, California, United States

Assistant to Executive Assistant. Assist with Payroll records, invoices, and board meeting set up/agendas.

Livermore, California, United States

Working as guard to help son's company, when people call out and they have no coverage.

Livermore, California, United States

Dispatched guards at events and also did guard work. Helping son while looking for the right position in my field.

Assisted recruiters, I-9 verification, ran background and drug screens, handled all payroll issues, ran reports, assisted with Worker's Compensation and Unemployment administrative tasks, including contacting and documenting candidates on unemployment, processed WOC (Work Opportunity Credits) paperwork, made arrival calls, updated employee files, ordered supplies and ran the front desk.

Livermore, Ca

Billing Coordinator: Oversaw all aspects of billing for the Livermore and Manteca offices. Prepared bulk-billing packages for the weekly area acceptance process as outlined by our client, compiled report of the approved invoices for EDI upload.Resolved any issues with individual invoices in packets and worked to get issues resolved, ensuring payment for services rendered in a timely manner.Supervised and directed the PO Clerk and Administrative Assistant.Administrative Assistant:Assistant to the Area Controller and Finance Department in the Livermore office. Support other departments as needed including construction managers and Human Resources with special projects.Invoiced billing packets from construction managers and outside plant engineers, ensuring information was correct and billed to correct funding requests, matched or was under the requested amount.Assisted managers and outside plant engineers with questions regarding billing on jobs. As contractor for Comcast, worked with Comcast employees to ensure jobs are tracked correctly in their programs, reconciling funding requests and closing out jobs. Served as back up for front desk and payroll reporting.

Pleasanton, Ca

Primary contact and liaison to building management, staff, visitors and vendors. Prioritized and maintained day-to-day facility operations, audits and user reports. Effectively communicated office policies, procedures and emergency plans to staff, and maintained accurate security logs. Facilitated and maintained the on-boarding and exiting of all employees and processed I-9 verifications. Managed conference room schedules and arrangements for video conferences and conference calls. Maintain office and break-room equipment, ordered supplies and ensures all common areas were clean, presentable and organized. Cultivated and maintained positive vendor and service provider relationships. Planned and coordinated all internal and external events and in-office catering. Worked with Regional Office Operations Manager in successful closure of Pleasanton Regional Office in September 2014. Managed vendor contacts and transitioned vendors to appropriate contacts at SAS Headquarters in Cary, NC.Provided administrative support for (Assetlink product) employees, and handled travel arrangements for staff and visiting international staff. Responsible for transition of financial information, A/P and A/R for SAS when SAS acquired Assetlink. Acted as liaison between existing SAS employees and new/former Assetlink employees and managed physical transition of Assetlink to SAS. Executive Assistant for Executive Director, Assetlink Global Sales Development (former Assetlink CEO), providing all administrative support, acting as a gatekeeper - prioritizing meeting requests and managed calendar across multiple time-zones, domestic and global travel arrangements and processed expense reports.

Pleasanton, Ca

Executive Assistant for Assetlink CEO, provided all administrative support, acted as a gatekeeper - prioritizied meeting requests and managed calendar across multiple time-zones, domestic and global travel arrangements and processed expense reports. Prepared all HR, Client and Vendor files for submission to SAS during acquisition.Assisted Finance Manager with correspondence, legal matters, travel, A/P, A/R, collections on accounts past 45 days, internet research and personal business (also for CEO).Provided all administrative support for all Pleasanton office staff. Planned and coordinated all off-site meetings in US and Canada, handled all travel arrangements for US staff and all North American arrangements for international staff. Assisted directors and project managers as needed and coordinated expense reports for invoicing.Maintained and coordinated all facility needs with property management company and maintained all supplies. Arranged and supervised all aspects of move when company changed locations.

Danville, Ca

Supported Electrical and Mechanical division Directors, backed up Civil and Structural Directors and Engineering Department Principal’s assistants.Prepared and proofread all documents and shipped specifications and drawings to clients and vendors, set-up and adjusted accounts and budgets on each job to ensure accurate billing of resource’s time, logged, maintained and ensured timely return of all RFI’s and Submittals in Engineering.Conducted new hire orientations on administrative procedures. Assisted corporate assistants with events. Arrange for periodic “lunch and learns” with vendors, phone relief for receptionist, assisted corporate staff in setting up for special events, and maintained accurate inventory of specifications, drawings, contracts and resource library for the Electrical and Mechanical Divisions.

Pleasanton, Ca

Registered, withdrew and transferred patrons into/out of programs and assisted the main Parks & Recreation Office with seasonal mail-in registrations using the CLASS and POS (Point Of Sale) systems.Screened and directed calls, responded to questions and concerns about various city programs and contacted patrons regarding class openings, and scheduled appoints for Aquatics Supervisor.Rolled over classes from previous seasons and set up classes for upcoming seasons, prepared copy of Aquatic sections of quarterly Seasonal Activities Guides for the printer.Created, reviewed and revised various forms, reports and various materials for office use and distribution to the public, daily cash reconciliations, deposits and reports.Facility preparation and coordination for customers and prospective customers; facilities reservations when providing vacation relief at main office; special projects as assigned, from inception to completion. Guarded pool during lap swim times and conducted youth and adult swimming instruction.

Albany, California

Interviewed and assessed prospective employees, matched employees with temporary, temp-to-perm and permanent positions. I also assisted with accounts payable and accounts receivable.