Denise Choin Email & Phone Number

Remote

Portland General Electric (PGE) 06/2019 - 06/2024PGE, Administrative Coordinator/Contractor, 10/2021 – 06/2024Key member of a pilot program in collaboration with internal team and external contractors (6) to manage contractor work. In 2021, as a team we processed 12 submittals and 3 were completed. In 2022, with the pilot improvements, we processed 10,410 submissions and completed 1,714 jobs. In 2023, we processed 17,267, and completed 3.790 jobs. In the first 6 month of 2024, we have processed 4,959 and completed 1,263 jobs.Developed, tested, and documented streamlined work processes, emphasizing continuous improvement.Facilitated exceptional communication skills, both written and verbal, in facilitating effective project communication among team members, stakeholders, and senior management.Scheduled planned outages using Maximo, MS Planner, Oracle Utilities Management System and ARM Scheduler, optimizing project timelines.Managed job completion documentation in using MS Planner and Maximo Database, ensuring accuracy and compliance with project requirements.Worked with stakeholders to redesign jobs that were initially refused by customers, resulting in successful project completions.Collaborated with cross-functional teams to troubleshoot issues and enhance process efficiencies.Worked with stakeholders to expedite the processing of completed jobs.Environment: MS Office Suite, Word, Excel, Maximo, MS Planner, Oracle Utilities Management System, ARM Scheduler

Salem, Or

• Created and maintained databases for 20 Presidential Disasters and various other Federal Grants, that included hundreds of applicants and thousands of projects. Tracked them from application to completion.• Prepared office billings on time, worked with vendors to address disputes, applied coding, entered into system, tracked expenses, and successfully worked with auditors to achieve clean audits for all my years in this position• Travel Coordinator, researched travel routes, maximized time savings and got my co-workers to their destinations on time and on budget• Space planning, reorganized office to include moving to a new filing system using project management skills, saved the organization $30,000• Created unique contracts for various grants, negotiating terms and conditions with various attorneys and local governments• Created correspondence • Purchasing Coordinator, researching for new vendors and new products, negotiating contract terms and following up on receiving and satisfaction• Grant Administrator for various grants and worked with Federal Agencies, Counties, Cities and certain Private Non-Profits, grants exceeded $128 million for my tenure. Worked directly with our Federal Partners, even going on preliminary damage assessments and final inspections, closing these grants in a timely manner• During times of emergency or during exercises, worked in the Emergency Communications Center in various roles; as the County Liaison, as the Document Management Specialist and as the Situation Report Specialist• Maintained statistics for section and agency, records, allowing these stats to be used for legislative sessions• Retention specialist, recommending destructions or permanent retention of records• Maintained and ordered office equipment for the entire office to run efficiently, sent property to State surplus to be sold when necessary• Supervised 1 temporary employee from time to time, during times of disaster, needing to retrain each time

Salem, Or

• Grant Coordinator, worked with Federal agency, Counties, Cities, and certain Private Non-Profits, closing these grants in a timely manner• Created and maintained databases for 5 Presidential Disasters and various other Federal Grants• Created unique contracts for various grants, negotiating terms and conditions with various attorneys and local governments• Created correspondence, reports and memos for myself and my supervisor• Maintained office equipment for the entire office• Travel Coordinator, researched travel routes and maximized time savings• Ordered using purchase orders• Supervised 2 temporary employees during the height of disaster time

Salem, Or

• Created correspondence, reports and memos for myself and my supervisor• Used dictation equipment to transcribe minutes that had mandatory retention requirements• Accumulated, organized and entered data into computerized statistical reports for legislative work• Prepared materials for mailing and quarterly meetings• Took and transcribed minutes for various meetings• Arranged travel for section• Acted as back-up receptionist for agency using a switchboard

Bachelor Of Business Administration - Bba, Business Administration And Management, General, 3.38

Activities and Societies: Speech, Drama

Project Management, Project Management Certificate

Activities and Societies: The PM group.I graduated with my Oregon Project Management Associate.

Bachelor Of Business Administration (Bba), Business Administration And Management, General

Activities and Societies: Speech, Drama, Debate, ChoirI graduated with my AA in liberal Arts and my BS in Business Administration.