- Reception: answer phones, greet clients, conference room and meeting coordination- Mail processing- Banking- General Marketing - Prepare marketing material including: general information packets, enter names on postcard list. Send postcards out weekly to 30 companies per week and update spreadsheet- Website updates and coordination- Domain name management- Coordination of Expos and Conferences- Coordination of Webinars/Seminars- Client development coordination with individual attorneys- Order office supplies - Filing – responsible for filing electronic copies of correspondence papers and files- Software library and update management- Computer and office equipment inventory/management- CLE management- Executive support

- Graphics designer for all marketing and sales collateral- General Conference and Association coordination- Maintaining and upgrading company website- Handling general departmental correspondence- Creating and maintaining ROI for all marketing efforts- Coordinating the creation and production of sales and marketing materials- Maintaining inventory of photo work, artwork, film, marketing literature

• Assist in maintaining the marketing database for both the shared employee drive and SharePoint (importing new data, uploading event photos, updating the shared company marketing calendar, and organizing past promotional collateral for reference)• Assist with the yearly marketing calendar planning• Monitor stock levels, communicate with the various departments and managers to order stock and manage any amendments• Assist with proofing copy and design for new literature• Prepare literature packs as required, primarily for prospect meetings and distribution at events• Manage email distribution lists through Constant Contact including new subscriptions, opt-outs and bounce backs• Assist with drafting copy for the website, and coordinating with our web consultant to ensure changes/edits are made in an accurate and timely manner• Assist with co-ordination of direct mail initiatives and email blasts (planning, distribution and list generation within PestPac software• Work closely with multiple consultants, designers and sales reps to confirm appointments and ensure project timelines are on schedule.

Retrieve and convey all messages via phone, answering machine or e-mail to appropriate person.Retrieve, sort and date stamp all mail.Check the general e-mail mail box and forward to appropriate person(s)Print all e-mails that require a hard copy file. i.e. quotations, leads, specifications, etc.Take daily itineraries from the salesmen.Retrieve faxes, distribute and act on accordingly.Perform office errands such as Post Office, bank or coffee runs.Update the Acknowledgement or Invoice Reports on a daily basis.Filing Perform customer service functions such as order entry, expediting and customer interface.Check status of literature for all lines periodically.Perform all UPS functions such as shipping and receiving and tracking.Pull any "pended" items from the daily pend file.Open/Lock up office as needed. Special Project tasks as needed such as database creation, presentations, etc. Help set salesmen's schedules as needed. Send out literature to prospects.General business acumen.Order office suppliesTrack Checks sent in from PrincipalsPrincipal Visit ItinerariesSalesmen's CommissionsLead Follow upOffice/Cell Phone coordination Bank deposit slips

Creation, Management and Accuracy of all:ProposalsLicense & Sales AgreementsSales OrdersElectronic files (Sales & Marketing)ACT! Lead & Customer DatabaseQuotewerks Database Product pricing databaseSales leadsSales metrics reports for upper managementReporting, proposals and projects for major strategic accounts as requested by the Strategic Account ManagerManagement of all company in-house and Trade Show eventsField inbound sales calls to ensure they are given to the proper representativeAccomplish additional Sales Projects as assignedParticipate in backup Reception rotation for lunch breaks and absences as required

Responsible for coordinating and filing of proposals for private clients and SF 330 government clients. Coordination of all office supplies and marketing materials for both the Salem and Vermont offices. Preparation of marketing materials for all client/perspective client visits. Coordination of trade shows. Coordinated the opening of a new office in Rutland, Vermont. Formatting of client reports. Assisting field staff with coding and entering timecards in accordance with government laws. Maintenance of accounting files. Daily coding and submission of vendor invoices. Answering of a 20-line switchboard.

Key graphics designer for all marketing and sales collateral.Handling general departmental correspondence.Creating and maintaining project tracking reports.Coordinating the creation and production of sales, marketing and packaging materials.Reviewing printer proofs, obtaining and preparing bids, acting as liaison with vendors in such areas as delivering marketing material, scheduling proofs and meetings.Tracking, collating and maintaining inventory of all marketing materials.Maintaining inventory of photo work, artwork, film, marketing literature, archive files and sample files.Filling in for receptionist during lunch hours and vacation/sick days.

Entering weekly hours and bonuses into ADP for contractor paymentsEntering bi-weekly hours, draws and bonuses into ADP for salary employees.Keeping track of 125 employee's vacation and sick time.Petty cash disbursement and monthly reconciliation.

Processed payroll for approximately 250 homemakers.Processed billing for all homemakers to proper facilities.

Called all COD customers.Expedited customer orders.Authorized and processed all returns.Packed and shipping when necessary.