Denise Smith Email & Phone Number

Deerfield Beach, Florida, United States

Coppell, Texas, United States

Chief Magical Officer at Toyota Industries Commercial Finance - making magic happen daily. • Executive Assistant to the President and CEO. Handles all travel arrangements, both domestic and international; calendar management/gatekeeping; meeting coordination; assists with PowerPoint presentations; creating and submitting expense reports via Concur; and additional requests/support, as needed. • Event Planner for all company-wide functions, both onsite and at various venues. Manages all logistical planning including hiring and working with various vendors (caterers, valet, transportation, bakeries, photographers, furniture/décor, and entertainment) to organize memorable events, which exceeds expectations. • Responsible for all aspects of office/suite operations, including, but not limited to: facilities, catering, front office administrator, market/pantry, office supplies, janitorial, offsite meetings, liaison with property management, and dry cleaning and car wash programs.• Works closely with local hotels to create partnerships and negotiates corporate rates for travelers.• Provides travel/hotel assistance/planning for all Japanese executive visitors. • Workspace Coordinator for office. Responsible for collaborating with managers/supervisors/directors for new hire seating placement and internal moves. • Assists other executives, as needed.• Go-to person for entire company.

Greater Los Angeles Area

• Executive/Administrative Assistant to Group Vice President, Corporate Manager, three National Managers, ten Managers, and entire Scion department. • Performs all administrative functions including GVP & Corporate Manager’s calendars, meeting and travel arrangements (domestic & international), expense reports, composing correspondence and creating reports, spreadsheets and presentations.• Increased/expanded Scion’s community, charity and philanthropic activities by initiating involvement in the 2014 Winter Toy Drive (over 12,000 toys collected) and a food drive at the Toyota Museum in 2015 for the L.A. Food Bank (over 1,600 food items collected), which was featured in Toyota’s Driver’s Seat publication on April 29, 2015, & received a Certificate of Recognition from the State of California Senate for hosting the food drive. • Assists Marketing/Advertising/Social Media department with various assignment.• Assists PR Manager with various projects: - Created spec sheets for 12 different vehicles for media use at Short Lead in SF. Designed sheets in a Monroney-type format to be easily read by media. - Generated accessory price lists for new Scion iA & iM National Media Event. • Responsible for creation of all purchase order requisitions and check requests (@400/yr.). • Conducted training for associates on new eMarketplace system.• Event planner for all social/team-building functions for department and assists with coordination of Scion Dealer & Field meetings. • Charitable Contributions Campaign Coordinator for department, responsible for fund raising ideas to raise additional money and increase participation. Reached goal of 100% participation. • Created shared department calendar and updates regularly with key dates (auto shows, dealer meetings, etc.).• Maintains Scion HQ roster, organizational chart and email distribution lists.• In charge of updating pertinent associate information for entire division, and adding vendors in Workday system.

Torrance, Ca

• Executive Assistant to Vice President, one Corporate Manager, three National Managers and six Managers of Product Planning Department.• Oversees all administrative functions including VP’s calendar, meeting and travel arrangements (domestic & international), expense reports and reimbursement, composing correspondence and creating reports, spreadsheets and presentations.• Created competitive product reports by conducting research and analysis.• Responsible for distribution of PIN Historical Price Trend report, and assisted with preparing PIN Incentive Spending report. • Distributed hard and soft copy Product Marketing Guides for all Toyota vehicles to appropriate individuals. • Responsible for inputting and monitoring budget, creating and updating department org chart, phone directory, and CPD/PPD distribution lists. • Handled Auto Show logistics (back up books, hotels, flight arrangements, maps, agendas, meeting & catering requests).• Prepared requisitions in PeopleSoft to process invoices for A/P.• Liaison for all litigation issues in Product Planning.• Charitable Contributions Campaign Coordinator• Previously in charge of uploading Toyota and Lexus Price Guides to Quickplace and notifying individuals of newly released data. • Helped other teams & departments by being proactive/offering assistance regularly. • Acted as a backup when other assistants are out of the office or on vacation.

Greater Los Angeles Area

• Executive Assistant to Managing Director/Partner, Operations Manager and Sales team of Consulting Division.• Office Manager for the Los Angeles business unit.• Responsible for Managing Director’s calendar, meetings, conference calls, submission of time and expense reports, expense reimbursement and travel arrangements.• Answered phones, maintained files and records.• Managed the performance, productivity and quality of the administrative staff.• Prepared administrative reports, management letters and memos.• Helped with special projects as a key contributor.• Conducted orientation and job training for newly hired staff.• Participated in management staff meetings and recorded meeting minutes.• Assisted with planning team meetings, management meetings, and other events.• Responsible for overall facilities management. Responsibilities included monitoring office security system, overall office appearance, procurement, monitoring furniture inventory asset tracking system, recycling program, and ensuring proper functioning of all office equipment.• Monitored Business Unit spending and proactively recommended cost saving measures.• Developed charts and graphs for presentations from a variety of specifications including handwritten and verbal instructions.• Acted as a liaison between the Business Unit and Headquarters.

Atlanta, Georgie

• Personal/Executive Assistant to Executive Vice President of multi-million dollar radio broadcasting company. Executive Assistant to COO & General Counsel. Back up Assistant to CEO.• Handled maintenance and special projects at EVP’s residence.• Liaised with top-level music industry executives and performers.• Performed extensive travel arrangements.• Managed executives’ calendar, including coordinating meetings and conference calls.• Responsible for heavy phone coverage for executives and switchboard relief.• Maintained corporate office information and market manager database for 260 radio stations.• Assisted with the distribution of concert tickets to clients.• Worked closely with the Board of Directors and Shareholders with preparation of meetings, agendas, presentation material, travel arrangements and other various requests.• Created financial and competitive media reports for COO.• Handled office supply inventory and purchases for corporate programmers and marketing department.• Coordinated, organized and distributed Investor Relation packages requested by public.• Assisted Marketing/Promotion and HR department in various aspects of operation and special projects.• Responsible for the review, maintenance and distribution all incoming resumes.

Atlanta, Georgia

Executive Assistant• Re-positioned within firm after restructuring of Corporate Finance division.• Provided support to Vice Presidents (Partners) and Senior Managers of High Growth/Middle Market consulting division.• Managed and facilitated distribution of firm’s professional athletic tickets to clients and personnel.• Managed expense review, submission and tracking for members of executive team.• Assisted with marketing strategies, design of presentations, and proposals to prospective clients.• Performed extensive travel, meeting and schedule coordination. Client Service Associate/Consultant• Promoted from Practice Support to Client Service position in Corporate Finance division.• Assisted Litigation Group with both Corporate Legal Departments and Law Firms. Participated with research for fraud & forensic investigations, quality assurance and document production/management. • Successfully designed new marketing materials and maintained distribution for Health Care L.A.S. group.• Researched and targeted new clients.• Managed team responsible for analysis, categorization and assembly of thousands of records and documents for major law firms nationwide.Expatriate Coordinator• Coordinated tax services and provided customer service for ex-pats, in-pats, and foreign national clients. • Managed and tracked client account information using multiple databases.• Responsible for establishing and maintaining client relationships.Executive Assistant• Provided administrative assistance for 13 executives and partners of tax sales and marketing group. • Assisted with design and preparation of presentations, reports, financial data and client billing. • Designed direct mail marketing materials to inform clients of upcoming events.• Coordinated travel, meeting arrangements and executive scheduling.

Business Administration And Management, General

Education record