Denise Long Email & Phone Number

Los Angeles Metropolitan Area

Los Angeles

• Provide administrative support to the General Counsel and three Vice Presidents of Portfolio Leasing.• Prepare Lease Abstracts, tenant packages, draft commission letters, Letters of Intent, initial and renewal proposals, and process lease agreements.• Qualify possible tenants through our leasing inquiries portal.• Maintain and file Entity information with the Secretary of State (Statement of Information).• Process commission, vendor and temporary staff invoices.• Prepare weekly and monthly reports along with maintaining the Master List of tenants, brokers, etc.• In charge of keeping track of the Broker's Real Estate Licenses.• Pull several reports, i.e., Credit, Dun & Bradstreet and Demographic.• Pulling Loopnet/CoStar Reports for comparable listings.• Prepare expense reports.• Provide input and support with marketing materials, such as lease plans and leasing brochures. • Participate in major conventions including the International Council of Shopping Centers (ICSC).

El Segundo, Ca

• Provided support to the Chief Financial Officer and Vice President of Development.• Screened all calls and managed high level confidential emails.• Coordinated meetings and travel.• Managed complex calendars for multiple executives including scheduling and confirming meetings both internally and externally.• Drafted letters, contracts and change orders. • Formatted contracts to make the drafting process easier which enabled the contracts to be drafted in a more efficient and timely manner.• Prepared binders for budget meetings.• Gathered information from different divisions to prepare the month-end reports.• Coordinated and assisted in the contracts process, which included obtaining proposals, communicating with consultants, gathering and reviewing, drafting and distributing contracts through the due diligence phase and obtaining appropriate approvals.• Processed Contract Approval forms (CAFs)/Change Orders (COAFs) with the accounting department. • Reconciled project budgets and processed invoices and lien releases.• Compared invoices and pay applications to contracts to ensure accuracy.• Communicated daily with vendors, landscape and design architects, geotechnical engineers and surveyors. • Handled multiple time sensitive documents including invoices and contracts.• Continually ensured timely payments by efficiently evaluating invoices from vendors.• Maintain a high level of discretion and confidentiality.• Performed special assignments and projects as needed.• Assisted with training the development staff coordinators.• Assisted with outreach events in Los Angeles County.Front Office Administrator July 2014 to June 2015• Led and executed day-to-day administrative matters including call screening and switchboard operation, greeting guests, scheduling and coordinating meetings, and mail sorting and distribution.

Beverly Hills, Ca

• Monitored timekeeping system for students and schedule hours for classes• Created and circulated the schedules for each term.• Maintained and distributed grade spreadsheet• Managed instructor and student files, while ensuring confidentiality.• Reviewed student files and verify that they are in compliance with the State Board.• Assisted the admissions department with VN orientation.• Prepared binders for each clinical site and the office for each student as required by the State Board and HIPAA.• Prepared and distributed packets (State Board documents) to each student upon completing the program.• Additional duties as assigned by the Director of Nurses, Asst. Director of Nursing or Campus Director.

El Segundo, Ca

• Assisted with audits and backup for CAM reconciliations.• Followed-up on discrepancies between invoices and general ledger.• Interfaced with Property Accountants on check distribution.• Acted as Front Office Administrator answered telephones, screening calls and transcribing messages.

Los Angeles, Ca

• Managed control log of all maintenance calls.• Prepared monthly report of rents received and evictions.• Hired maintenance and landscape companies.• Liaison between potential renters and property owners.• Managed the screening process with all applicants.

Inglewood, Ca

• Actively listened to customers and then provided them with solutions to match their need.• Informed customers about how products can enhance their lives.• Taught customers the best things about their products so they can immediately enjoy them.• Built genuine customer relationships by earning their loyalty and trust.• Used passion for technology and resourcefulness to generate sales.• Met and exceeded sales goals monthly.• Acted as Assistant Manager

Inglewood, Ca

• Assisted the owners with administrative duties and human resources.• Handled accounts payables and receivables.• Designed and executed the company brochure for three locations.• Coordinated business and personal travel arrangements.

Los Angeles, Ca

• Managed an office of seven attorneys and four administrative assistants.• Sole responsibility for updating the Broadcast Standard Codes Law Manual and monitoring potential legal action.• Answered and screened telephone calls, maintained calendars, prepared expense reports and coordinated travel arrangements for busy executives.• Composed and proofread letters and contracts including redlining.• Prepared mass mailings to all of Fox affiliates.• Trained and supervised department assistants, temporary staff and interns.• Maintained central files including fully-executed confidentiality agreements for affiliates, bankruptcy, claims, trademark infringement, copyright, series, talent and sports.• Ordered office supplies using an issued Corporate AMEX card and oversaw the annual budget.• Maintained and updated legal binders relating to laws regarding copyright and trademark infringements.