Denise Vallejo Email and Phone Number

Corporate Human Resource Strategy

Managing calendars by coordinating and updating multiple meetings daily Providing coverage throughout the executive office i.e. President’s office, etc. Preparing and finalizing travel complex itineraries for executives Preparing travel expense reports for executives as neededPartnering with HR to monitor/document time-keeping for executives as well as management through KronosOn-boarding new hires by connecting with HR/IT and schedule introductory meetings as requested by executives Executing a full range of administrative functions such as preparing correspondence, reports, and presentations using the most current softwareAttending weekly meetings to document various key notes and distributed the minutes for referenceResolving/updating various mobile devices as needed for our executives i.e. iPhones, iPads, etc.Responding to incoming calls and address caller inquiries as well as routing calls to appropriate partiesCommunicating effectively, both written and verbally, when interfacing with personnel at all levelsOrdering office supplies and maintain files with reference materialsPerforming general clerical duties such as photocopying, faxing, mailing, and filingMaintaining confidentiality in all areas in addition to adhering to the highest level of professional and ethical behavior in all activities

East Coast – Dresses Buying Division (NYBO)Managing calendars for all three executives by updating multiple vendor appointments and meetings dailyOrganizing travel itineraries for executives and various members within the divisionOrganizing and filing expense reports for executives Monitoring and documenting time-keeping as well as travel for the team via several spreadsheets for the Executive OfficeRunning/printing daily financial reports and correspondence for executives to review with staffResponding to all incoming calls and following up with vendors on behalf of the executivesOn-boarding new hires by partnering with HR, IT, and Building Management as well as scheduling introductory meetings as requested Issuing/updating various mobile devices for the buying team as requiredProviding general clerical support such as photocopying, faxing, mailing and filing for the division as necessary Support our SVP as needed during her assistant’s absence

Managed calendars by coordinating and updating multiple meetings dailyPrepared executives for vendor market appointments as well as Fashion Week in NY, London, Paris, & Milan Coordinated and finalized detailed itineraries for all complex domestic as well as international travel arrangements Prepared travel expense reports for executives as neededAttended weekly meetings to document various key notes and distributed the minutes for reference Execute a full range of administrative functions such as preparing correspondence, reports, and presentations using the most current softwareRespond to incoming calls and address caller inquiries as well as routing calls to appropriate partiesCommunicate effectively, both written and verbally, when interfacing with personnel at all levelsOrdered office supplies and maintain files with reference materialsProvided coverage throughout the executive office whenever necessary ie. President’s office, Linda Fargo’s office, etc. Performed general clerical duties such as photocopying, faxing, mailing, and filingMaintained confidentiality in all areas in addition to adhering to the highest level of professional and ethical behavior in all activities

Assisted potential candidates with on-line applications and distributed resumes to HR managers for review Provided administrative support throughout HR and assisted in communicating with Spanish speaking applicants/ employeesResponded to employee inquiries with a level of confidentiality and guided them to their respective HR manager for further assistanceTrained interns with front office policies and procedures in the corporate officeManaged operational duties in the office including opening/closing office, ordered supplies, updated corporate directory, maintained records of deliveries as well as outgoing packages, and distributed mail for the corporate area of the companyFunctioned as a liaison between the VP of Operations, vendors, and the Executive Office to resolve day to day inquiriesCoordinated between building management and vendors to confirm valid certificate of insurance were filed for various projects Provided general communications, greeted visitors, and managed conference rooms for corporate and executive officesProvided coverage throughout the corporate offices as needed ie. Recorded messages, managed calendar and travel arrangements for the SVP of Public Relations