Executive Assistant to CMO

Executive Assistant to Managing Partner of Global Executive Search Firm Manage all levels of Executive Search Process Coordinate extremely heavy Domestic and International travel Manage extremely heavy Calendaring Prepare expense reports, ProFormas, Client Invoices, etc.

Maintained extremely busy Calendar/Schedule for both the President/CEO and the Director of Sales (including effective adjustment of schedule as needed due to shifting priorities) Prepared all confidential correspondence, memos, agendas, minutes, etc. for both the President/CEO and the Director of Sales Scheduled, arranged and coordinated business lunches/dinners, office parties and catered events for clients Coordinated all aspects of Domestic and International travel itineraries (hotel / air /car service) for both the President/CEO and the Director of Sales Received and Reviewed all RFI and RFP proposal requests for both the President/CEO and the Director of SalesResearched, Interviewed and Facilitated Capabilities Presentations from potential vendors

Coordinator Duties Included:Product Management, Maintenance and Order Processing for Executive, Employee and Sales Team sample and discounted DVD / UMD / BLU-RAY Titles for SPHE Library (Columbia Pictures, Sony Pictures Classics, Revolution Studios, Screen Gems and Starz).Executive Assistant Duties:Answered heavy phones, managed incoming and outgoing faxes, routed incoming and outgoing mail, booked Conference rooms for Vice President, her 4 Directors and entire department of direct reports (32 person headcount)Assisted VP with the composition of letters and memosManaged VPs calendar including scheduling/appointments in Lotus Notes and effective adjustment of schedule as needed due to shifting prioritiesBooked and coordinated travel for VPPhotocopied and distributed presentation material for VPPrepared monthly expense reports for VP and 4 DirectorsCoordinated departmental meetings and lunches for VP, 4 Directors and 28 additional staff membersTracked and maintained attendance for the departmentCreated and maintained all departmental sales bindersReviewed, processed and logged Fed-Ex invoices for paymentMaintained and stocked department Supply Room and ordered Office Supplies for Department in AribaFacilitated repair of all departmental printers, faxes and copiersDepartmental coordinator for telecomm, facilities and IT client servicesAssisted HR as departmental coordinator for all prospective new hires for VP and Directors

Assistant to PartnerScheduling/CalendaringEditing and Proofreading Legal Documents

High end Catering and Bartending for celebrity clientele. Employed by "Along Came Mary", "21 West", Patina Group, etc.

Edited Legal Documents