Desiree Campher Email & Phone Number

Duties performed:. Update cashbook (Pastel) – daily payments received and monthly the payments done for the supplierWeekly follow-up on debtors and escalate on overdue accounts ensuring a healthy relationship with clientsReconcile supplier and customer accounts as well as match open items in pastel Maintain a healthy working relationship with the suppliers ensuring that there’s no unpaid invoices Responsible for the procurement – compare prices, specifications and dates in order to determine the best price among potential supplierTrack the status of quotation requests, requisitions and purchase orders Head Office expenses - Encode supplier invoices with the correct GL account before capturing in pastelResponsible for internal sales - source quotes from suppliers for MS licensing both new and renewal,As well as for hardware upon client request (DELL, HP, LENOVO, etc.)Place orders for clients against approved PO with suppliersHardware and licensing supplier invoices – process against approved customer PO Raise customer invoices against approved PO Daily supplier liaison in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other related billing problems Resolve and coordinate all client and user queries and complaints in a professional mannerUpdate money market and deposit plus - monthly journal raised balance to bank statements Load new clients and update customer data in PastelDebtors – Telephonic collections, ensuring a good book, no bad debt. (Corporate Clients)Prepare and submit supplier payments to Director for authorisation for payment, cut-off date 20th monthlyComplete the documentation for the tenders, source quotes and supply the relevant company documentation as required for the tendersResponsible for repairs and maintenance to three buildings as well at the two generators

Credit vetting of new dealsOpen new accounts on SAP and allocate to credit controllerCheck bank statement daily and allocate payment received to customer numberMatch invoices against payments received / blue chip companies – book value R102milliion (monthly Billing)Check billing against customers purchase order number ensuring invoice pack is correctReconcile debtors’ accounts (SAP)Raise journals on approval (SAP) – rectify client accountsUpdate credit note trackerDaily follow up on promise to payTelephonic collections - debtors Weekly visits to clients to update on status of accounts and to maintain a healthy business relationshipWeekly debtors meeting with team Update debtors report and hand to Financial Manager and Financial DirectorMonitor work flow of staffWork closely with Financial Manager and Financial Director on all finance mattersMonth end dutiesDownload and check age analysis if correct, hand on to team to update monthly cash forecastUpdate monthly incentive for the debtors’ team / submit to financial manager to authorize for salaries

Credit vetting on new deals Check and release daily debit order runVerify invoices to approved purchase orders before accepting invoicesCode and capture invoices, credit notes, debit notes (ACCPACC)Reconcile creditors’ accountsVerify creditors’ statements to creditors’ ledger before payment is issuedMonthly report on outstanding creditorsUpdate cashbook dailyDebt collections – telephonically – book value R4.5millionReconcile debtors’ accountsAuthorise early settlements on clients’ accountsAuthorise refunds to clients for over payment received Liaison between client, designer and marketer to ensure customer satisfactionMonitor staff work flow, monitor progress on job satisfactionWeekly staff meeting – feedback on collectionsMonthlyReport on staffs achievements’ on target’s set on collectionsImplement training where necessaryReport on problem areas – solutions in order to gain customer and job satisfactionReport on arrears outstanding and matters handed over to attorneys QuarterlyReport on progress of staff on job knowledge ensuring efficiency and quality – bridging the gap towards staff appraisal to ensure fairness