• Assist with various administrative duties for the firm's Press Agent• Distribution of media releases using Mailchimp • Management of publicity reports for clients by monitoring and obtaining media coverage• Various research for client publicity and marketing plans• Updating information and researching potential media and influencer contacts

As a member of the communications team my focus was the solicitation and organization of publicity materials and community outreach for film information and attention for over 220 official film selections.Responsibilities included - Materials Coordinator: • Working with programming team for information verification for invited films using Salesforce • Liaising with filmmakers and film stakeholders to secure required publicity and promotional materials for print and online publications and to ensure deadlines are met • Tracking and preparing submitted materials for online content coordinator, graphic designers, and the communications and marketing teams • Uploading submitted materials to the Hot Docs media site using CyberDuck, Craft Content Management System and YouTube • Managing requests from internal departments for publicity materials and working closely with the Hot Docs publicity team for press requests • Monitoring and posting media coverage for films to the Hot Docs website via Agile Software System during the festivalResponsibilities included - Outreach Coordinator: • Researching, recommending and executing outreach to community partners and organizations for specific films • Contacting targeted community organizations and arranging co-presentations of films which included promotion via their social channels, websites, contests, e-bulletins • Identifying potential target audiences for films, researching organizations through which these audiences can be reached and providing information about the film(s) and the festival to the organizations

As a member of the Office Services team my focus was to ensure that 150+ employees had all of the tools required to fulfill their duties and ensure success for our clients. We ensured a safe, comfortable, productive environment and that daily operations ran smoothly.Responsibilities included: • Providing administration and additional support to the Director of Office Operations, the Office Services & Facilities Supervisor and the Receptionist • Master key holder for main building and additional location • Managing and ordering of all office supplies and maintaining productive vendor relationships • Managing catering for client meetings and company events • Travel booking for staff via Concur Travel System including flights, hotels and ground travel • Coordinating with various departments for the onboarding and off-boarding of employees in relation to office services including first day office tours

As a member of the FLIP team my focus was the administration of publicity campaigns to assist in achieving media awareness and optimal coverage for our client's productions, events, and festivals. Responsibilities included: • Working directly with FLIP publicists in all aspects of administration for clients • Maintenance of FileMaker database of 6000+ media contacts and curated press lists • Distribution of media releases using Mailchimp • Posting and formatting media releases and blog posts to FLIP website using WordPress • Writing and execution of content across FLIP social media platforms • Management of publicity reports for clients by monitoring and obtaining media coverage • Working media desks and photo pits at opening nights and during festivals

As a member of the communications team my focus was the solicitation, tracking and organization of publicity and promotional materials for over 230 official film selections. Responsibilities included:• Working with the programming team to track invited films and administer the information verification process using the Salesforce Management System• Liaising with filmmakers and film stakeholders to secure required publicity and promotional materials including film stills, trailers, press kits and screener links• Constant follow-up with filmmakers and film stakeholders to meet deadlines for print and digital publications• Tracking and preparing submitted materials for in-house publicists and online content coordinator, graphic designers and the wider communications team• Uploading submitted materials to the Hot Docs publicity site using Craft Content Management System; uploading film trailers to the Hot Docs YouTube and Vimeo channels as well as the Hot Docs website via Agile Software System•Managing requests from internal departments for publicity materials with the filmmakers and film stakeholders, and working closely with the Hot Docs publicity team for press requests• Researching and posting media coverage for films to the Hot Docs website using Agile Software System during the festival

As a member of the entertainment department my focus was editorial and administrative support for the Sr. Entertainment Editor and the various sections in the department.• Managing Sr. Entertainment editor’s schedule and daily tasks list• Research for articles and meetings for the Sr. Entertainment editor• Schedule and relationship management for 10+ full time and freelance editors and writers across NOW’s entertainment departments• Co-ordinating administrative support for special supplements including Toronto International Film Festival, Hot Docs, NXNE, Nuit Blanche, Toronto Fringe Festival and holiday gift guides• Communicating with internal departments regarding entertainment sections• Relationship management with publicists for film, music, book and various others to ensure openings and event details • Overseeing all copy and invoicing deadlines• Organizing and taking minutes for various departmental meetings including Senior Editorial meetings and marketing/editorial meetings• Formatting copy for editors in the entertainment sections• Assisting photography department in obtaining relevant photographs for entertainment stories• Answering/directing incoming phone calls and emails for the entertainment departments