Undertaking administration duties in support of the needs of the Carcinus Limited team including: - Managing incoming enquiries; - Managing tender and procurement processes; - Coordination of marketing activities and materials, including drafting and updating of capability statements, job advertisements and digital media delivery.Managing Quality Assurance within the business, including: - Management and monitoring of client satisfaction; - Quality assurance of deliverables; - Management of company policies and procedures; - Coordination of internal processes and templates.Management of day to day accounts and book keeping.Procurement process management - Approved supplier register; - Procurement of company materials and assets as required.

1) Licences / sites / tenantsCreating new or renewing grazing licences.Visiting sites to check the welfare of the animals and if the sites are kept neat and tidy.Visiting sites that are vacant and take notes and pictures to use for advertising.Create advert for vacant site, arrange to be uploaded on the website, review applications and choose tenant for the site.Being one of the contacts within the team for different farm/grazing tenants.Deal with complaints from either tenants or members of public regarding our tenants or state of land.2) AccountsCreate Invoices and Purchase Orders.Arrange for supplier invoices to be paid.Handle and process payments.Administration of debtors ledger.3) Utilities Payment of water and electricity utilities.Create water invoices for tenants every six months.4) Other admin responsibilitiesScanning and printing.Writing letters.Fill in appropriate forms for different matters.

1) Support Estates and Development DepartmentPreparing snagging lists.Preparing Letters from hard copies or from tape recorder.Preparing Est Forms.Checking the formatting on documents.Picking up post and deliver to appropriate colleagues.Creating a Contact list of external people and sending email when a new property becomes available.Minute taking.Retrieving pictures from cameras that colleagues have taken pictures of different sites, saving them in a folder and add them on a word document.Booking meetings with meeting rooms, equipment, refreshments and parking permits when needed.Printing / scanning /binding documents.2) Support Engineers and GAT TeamPreparing snagging lists for the engineers.Typing in minutes given to me by colleagues.Checking the formatting on documents.3) Recording invoices on the Invoice Log and Database. Also filing the invoices.Use of PREMIS to check that invoices have been paid and raising Purchase Orders.

1) Support on proposals Logging of ITTS, updating database and maintain proposal spreadsheet. Managing delivery logistics for proposal submissions. Assist in collation/production of proposal and pre-qualification submissions. Maintain/update database proposal details through liaison with proposal managers. Assist with the completion/collation of ITTs/PQQs and other tenders under direction of Tender coordinator.2) Support on marketing plan & external communications Collating new client contacts Arranging external conference calls Maintain / renew subscriptions Monitor tender e-portals and distribute potential contract leads to section managers3) General Administrative Duties Raise POs and liaise with accounts department as required Organise and book travel Organisation of departmental and company wide meetings Looking through Contact Reports and chasing people for completing actions Provide additional reception cover as required Uploading documents and online newsletters on the intranet Maintain departmental records for timesheets, holiday forms, expenses etc4) QHSE Adherence to Business Development QA procedures Adherence to Business Development HSE procedures Internal auditor for both QA and HSE

1) Company Proposals (according to company procedures)Logging of ITTs on database, generation of ITT log sheets and updating database, generating hard copy ITT documents.Setting up proposal information on database.Maintain hard copy files of proposal and ITT documents.Managing delivery logistics for proposal submissions.Assist in collation/production of proposal and pre-qualification submissions.Maintain/update database proposal details through liaison with proposal managers.Collate summary proposal outcome/trend data/success rate information.Assist in maintaining content of pipeline workload forecasting spreadsheet.2) Marketing Plan & External Communications – including (but not limited to) the following:Monitor & respond to general enquiries through the Emu Market mailbox.Exhibitions and conferences – Planning and organisation.Collating new client contacts, introductory calls, issue of materials, follow-up, liaison with section managers.Support in arranging external conference calls.Subscriptions – maintain/renew subscriptions and update profiles.Tender Portals – monitor tender e-portals and distribute potential contract leads to section managers.PR – liaison between departments and Emu PR consultant to collate and publish articles.Website – assist in maintaining, updating, review.Obtain/collate images to represent all company capabilities .E-view/newsletter – assist in collating articles, distribution list and issue.Sponsorships and advertising – support in generation of articles and submission within deadlines.Promotional material and products – assist production and maintenance and timely delivery.3) Internal CommunicationAttend and maintain weekly BDG meeting notes.Co-ordinating internal conference calls.Support Monthly news letter on intranet and emailed.Update/maintain marketing calendar.Update/maintain BDG intranet page.4) QAHSEAdherence to Company and Business Development QA and HSE procedures.Internal QA and HSE auditor.

Receiving of all incoming communications (both English and Greek) including telephones, email, faxes and post and delivering these to the appropriate person within the organisation.Production of final printed documents, ensuring correct formatting and presentation.Conversion of hard copy documents to digital format via scanning.Providing translation of all forms of written documents from Greek to English and vise versa.Maintaining company files and document archive.Having an integral role in the change over from paper based to digital basedfiling of accounts.Typing of letters and other documents in both English and Greek to the required company standard and time frame.Handling financial transactions including issuance of cheques and processing of invoices.Organising accommodation and transport for visitors and members of staff.Monitoring stocks and ordering of stationery and consumables for whole office.