Deva Barnes Email & Phone Number

Washington, Dc, Us

Washington, Dc, Us

Washington, District Of Columbia

Senior administrative assistant to SVP & Treasurer, Treasury dept.

Washington D.C. Metro Area

Washington D.C. Metro Area

Washington D.C. Metro Area

• Provided administrative support to two high volume tax partners• Drafted IRS responses and client correspondence• Managed and ordered office supplies for tax administration dept• Assembled, routed and monitored paper and electronic tax filings • Managed client database and electronic file maintenance• Handled client billing, accounts receivable monitoring, and outstanding invoice follow-up

Washington D.C. Metro Area

• Provided administrative support for six partners/directors• Drafted client correspondence• Managed electronic filing and maintenance• Booked travel logistics for two partners • Entered billable time for partners and directors• Ordered office supplies• Managed internal and external access for meetings in DC consulting office• Planned and executed meetings and events for DC consulting office

Concordville, Pa

Provided administrative support to the Claims Manager of the Special Investigations Unit. My primary responsibilities included organizational support for a staff of 750 people in multiple states. I coordinated department messaging; provided extensive calendar, email and travel support as well as led the team of secretaries for my supervisors’ subordinate managers.

Concordville, Pa

Planned meetings for and provide planning support to the nationwide Convention and Travel Department. In this role I provide planning advice, registration development as well meeting execution to business partners across the country. I have demonstrated ability to multi-task across several different projects while providing remarkable customer service to our Executive staff as well as claims and underwriting departments. I am tasked with assessing customer needs, advising during the planning process, securing meeting facilities and arrangements in addition to reporting functions and the budget/invoice management for each meeting planned. For larger meetings I support several Event Planners and act as a resource throughout the event; setting up registration sites, managing attendance/rooming list as well as coordinating audio visual needs and meeting materials. I excel at anticipating client needs, providing knowledgeable and courteous planning services to the planners as well as meeting attendees. My goal is to provide a comprehensive and polished experience for our business partners, attendees and guests.

Concordville, Pa

I provided support to the Auto Operations Manager for the entire Pennsylvania region and her subordinate management and department. Duties included coordination of the Operations Managers calendar and appointed committees. I provided assistance with the management of the appointments, conference calls and presentations for various executive activities across the Northeast Zone; interoffice committee involvement including the United Way, and Northeast Women's' Marketing Initiative and assistance with the re-alignment of a staff of 165 employees from management to para-professional support employees. Past successes include the initiation of a pay-per cup coffee service for the department, subsidized by employee purchases, coffee service supply management within the budget of profits made from employee purchases; successful organization of offsite management meetings; liaison between executive management and the Auto Operations Department management activities, as well as internet based annual budget activities. Primary functions also included management of the inter-zone complaint management system between insurance customers, the Department of Insurance and the State Farm complaint resolution network, including varying levels of Underwriting Department management staff.

As the office administrator to a company that provides placement services for attorneys, I was responsible for assisting and supporting 13 staff members, including the Chief Operating Officer of a nationally recognized legal placement firm. Duties included but were not limited to clerical support, maintenance of the staff calendar, and coordination of administrative activities with other offices, the production of reporting tools utilized in weekly meetings and coordinating travel arrangements. Through the use of a proprietary database, I managed the entry and maintenance of the Washington D.C. areas' legal positions and staffing changes, i.e. the moving of partners, associates and non-legal staff throughout various firms. In addition to the day-to-day operating needs of the office, I was also responsible for keeping track of the social aspects (birthdays, achievement celebrations, etc.) of the collegial environment that was key to the culture of the firm. Prior to my departure, I performed the training of my successor.

Provided support to the HR department including but not limited to administrative support. Performed new employee orientation and processed legal compliance tasks, coordinated information between human resources and payroll, assisted with employee relations, completed data entry of benefits, background check data and government mandated documentation, tracked and monitored applicant information for all candidates interviewed for EEOC reporting. Handled benefit inquiries and complaints to ensure quick, equitable and courteous resolutions. Also prepared and tracked all HR related purchase requisitions and invoice payments, completed employee separation packages and answered day to day HR related questions.

Responsibilities included meeting and greeting visitors in the corporate office, answering a busy multi-line phone system, receiving and distributing office mail and packages, anticipated use and maintained pantries and office supplies through a purchase order system for an office of 75. In addition, provided assistance on ad-hoc projects in support of the office staff and was promoted to Executive Assistant to the Chief Financial Officer.

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