LOOKING AFTER AND TAKE CARE OF ENTIRE OFFICE CUM GUEST HOUSE (now converted to only office),FILLING OF ALL OFFICIAL DOCUMENTS (HARD COPY AS WELL AS SOFT COPY IN SYSTEM), IMPORTANT CORRESPONDANCE TO CLIENT VIA MAIL AND PHONE CALLS, PREPARING MONTLY BUDGET OF THE OFFICE, PAYMENT OF ALL BILLS, MAINTAIN DAILY ATTENDANCE OF THE STAFFS AND SEND TO HR FOR PROCESSING, REDUCING MONTHLY COST AND BUDGET, ARRANGEMENT OF RENTED VEHICLE WITH BEST REDUCED COST, PREPARING DAILY ACTIVITY SHEETS OF TEAMLEADER,ENGINEERS AND SEND TO TL/CLIENT, MANAGE CONTRACTS/VENDORS AND PRICE NEGOTIATIONS FOR OFFICE LEASE/RENT, PRICE NEGOTIATION AND PURCHASING OFFICE EQUIPMENT , VISIT TO KMDA OFFICE FOR SUBMISSION OF IMPORTANT DOCUMENTS AND MAINTAINING GOOD RELATIONSHIP BETWEEN KMDA AND COMPANY, INVOLVING TO NEW PROJECTS AND CARRY OUT ALL THE RESPONSIBILITIES AND ROLES ASSIGN FROM HIGHER. MANAGEMENT, CARRY OUT ALL COMMERCIAL AND ACCOUNTS RELATED ACTIVITIES OF THE OFFICE DAILY BASIS AND REPORTING TO HO IN TIME

Preparing of purchase orders for vendors, preparing material requisition note and follow up for approval to delivery to the sites, looking after delivery of materials, reconcile of actual qty delivered against requested tracking consumption of consumable items, maintain min stock level and reordering material, instruments as per requirements, maintaining stock and ordering tools and tackles, checking vender bills, monitor material cost against budget approved, ensuring adequate tools, instruments, safety gears and monitor its consumption by physical visit at sites, looking after purchase and hard negotiation with vendors to buy company assets (tools, tackles, computer accessories, instruments, furniture, spare parts and all related to direct purchase. Processing of vendor bills and arrange for payments as per in coordination with A/cs dept within credit days mutually agreed. Also looking after entire company admin includes renew of AMC for company’s industrial UPS, Elevators, Pest control, drinking water, Air conditioners etc.

Preparing service requisition note for venders, preparing material requisition note and follow up for approval to delivery to the sites, keeping track on SRN, MRN & reconcile against actual requested, tracking material consumption of O&M in circle and cluster wise, maintain min stock level and reordering material, instruments as per requirements, validation of vender bills, monitor material cost against budget approved, ensuring adequate tools, instruments, safety gears and monitor its consumption by physical visit at sites, maintaining regular tracker for rectifier modules issued and also for faulty given to vender for repair, preparing utilization report for spares, instruments, tools, physically checking and monitoring spare materials are properly stored at stores, monitoring site wise AC PM DG B-Check and track exact material consumption.

Preparing service requisition note for venders, preparing material requisition note and follow up for approval to delivery to the sites, keeping track on SRN, MRN & reconcile against actual requested, tracking material consumption of O&M in circle and cluster wise, maintain min stock level and reordering material, instruments as per requirements, validation of vender bills, monitor material cost against budget approved, ensuring adequate tools, instruments, safety gears and monitor its consumption by physical visit at sites, maintaining regular tracker for rectifier modules issued and also for faulty given to vender for repair, preparing utilization report for spares, instruments, tools, physically checking and monitoring spare materials are properly stored at stores, monitoring site wise AC preventive maintenance DG B-Check and track exact material consumption.

Managing day to day purchase of raw materials, negotiations with vendors, creating new vendors, review and checking purchase orders, monitoring and ensuring the materials is delivered in time and also comes to our godown in time, supports and coordinating with different department for procurement of common raw materials and packing materials, develop and implement appropriate long and short term strategic and tactical initiatives in order to achieve specific buying, sourcing target. Also looking after part of back office operations (drafting of different letters as needed, sending all important mails, coordination with a/cs etc)

Managing day to day purchase of raw materials, negotiations with vendors, creating new vendors, review and checking purchase orders, monitoring and ensuring the materials is delivered in time and also comes to our godown in time, supports and coordinating with different department for procurement of common raw materials and packing materials, develop and implement appropriate long and short term strategic and tactical initiatives in order to achieve specific buying, sourcing target. Also looking after part of back office operations (drafting of different letters as needed, sending all important mails, coordination with a/cs etc).