• Accountable for all Admin activities• Facilities• Front Office Management• Vendor Management.• Security• Seat Utilization• Guest Management – Travel & Hotel Bookings• Procurement & Supply Chain• BCM arrangements• Transport – Manage employee transportation on daily basis• Surprise check of transport vehicles to make sure they are as per compliance• Verify vendor MIS and approve final billing• Vendor Agreements - Sending agreement renewals to respective vendor and end to end coordination with procurement and legal team till completion• Project coordination and completion in time – Refurbishment and Renovation in office• Consolidate monthly rentals, electricity bills, vendor invoices and submit it to finance and approving authority on time• Coordinate with vendor companies for deploying required manpower in office• Supervising the work of HK staff, security guards, MST, maintain their roster and approve the attendance to process their salaries• Maintain the OPEX budget tracker to understand and minimize operational expenses• Work with compliance team for required license and documents for office operations• Assets management, Petty cash expense management, track and manage the utility bills• Maintaining AMC details of office equipment and renewal on time• Manage Employee Engagement Activities and outdoor events

Manage multiple offices with all precautionary measuresScouting for new premises for offices and Learning centresFlawless execution of LOI and AgreementsProject coordination & completion in timeEnsure branch offices are set up according to signed LOI & AgreementConsolidate monthly rentals & submit it to finance & approving authority on timeWork with finance team & approving authority for timely payment of rentals & depositsCoordinate with vendor companies for deploying required manpower in officesSupervising the work of HK staff, security guards, MST, maintain their roster & approve the attendance to process their salaryMaintain the MIS to understand & minimize operational expenses of branch officesSending agreement renewals/office vacating communications to ownersEnsure office vacating is done smoothly & Collect NOC & handover documents from ownerCoordinating full & final settlement post vacating the officesFacility Management, look after repair & maintenance work, office branding & other requirements to operate the offices in good mannerProcure & manage the inventory of office supplies i.e. stationary & other consumablesCourier management, keeping track of Inwards/Outward of all documents & materialFrequent travel & office visit at various locations for admin related workWork with compliance team for required license documents for office operationsAssets management, Petty cash expense management, track & manage the utility billsWork towards cost reductionVendor Management, Cost effective negotiation with vendors, vendor registrationCoordinate with finance team for PO, vendor bills clearanceMaintaining AMC details of office equipment like AC, UPS & timely renewalMeet with stakeholders to take detailed briefs & clarify requirements of each project Organize Employee Engagement Activities & outdoor eventsEnsure smooth employee On-boarding & Exit formalities from Admin Dept.Use & continually develop leadership skills

• Handle multiple offices with all precautionary measures during COVID-19 pandemic• Scouting for new premises for office• Get complete LOI, agreements from office premise owners and coordinate with them for other office requirements• Look after office relocation, repair and maintenance work, office branding and other requirements for office set up• Coordinate with vendor companies for deploying required manpower in offices• Facility Management• Assets management• Petty cash management• Vendor Management, Cost effective negotiation with vendors• Follow up with various departments at head office for approvals, PO, vendor bills clearance, rent payment to office premise owners• Maintaining AMC’s details and renewal on time• Organize Employee Engagement Activities and outdoor events.• Ensure smooth employee On-boarding and Exit formalities from Administration Dept.

• Scouting for new premises• Coordinating with premises owners / landlords• End to End Vendor Management• Cost effective procurement of Office Equipment, stationary etc.• Petty cash management• Keeping track of utility bills• Facility Management• To handle/maintain and work on various documents of company.• To complete NDAs/business agreements from Admin point of view and ensure franking of the same well in time• Coordinating with bank for salary account opening and for other business requirements• Asset management• Complete execution of Time office management• Maintaining AMC’s and Administration related agreements• Travel management: Domestic and International travels including train and flight ticket booking, accommodation arrangement and other facilities as required• Organizing inhouse/ outdoor events and functions• Ensuring smooth employee On-boarding and Exit formalities from Administration Dept.

• Single point of contact (SPOC) to all employees for admin related queries• Complete management of the administration department• Mobile device and SIM cards management• Keeping track of mobile bills of employees and send details to HR for deduction• Asking for quotations from different vendors, comparing them and finalizing vendor• Checking all admin related bills and releasing the payment• Coordinating with HR during interview process, pre-joining and exit formalities of employee

• Handle Admin Desk operations with the service guidelines• End to End follow up till closure of service request within TAT• Prepare daily / weekly/ monthly reports on call status• To keep track of pantry material, stationery and housekeeping material usage• Maintaining petty cash expenses report on monthly basis• Contribute to the Monthly Management Report to Client• Make all required arrangements for Client visits, Management meets• Attending admin team and employees meeting (Admin open house) and working towards solution on queries raised by employees and higher management

• Work on MIS.• Analyzing and scrutinizing all fraudulent documents.• Fraud and Risk Analysis.