Business Administrator, Immigration Legal Assistance Program
Financial Management• Reviewed the program’s financial reports from the senior financial director and provided feedback and recommendations.• Attended monthly contract workbook and finance call meetings to ensure that spending aligned with the approved budget, identify variances, and make necessary adjustments to stay within budget.• Assisted the program director in creating program budgets, considering all potential costs and revenues.• Assisted program director, senior finance director, and grant and contract manager throughout the entire lifecycle of contracts, from initial award to completion, ensuring all contractual obligations are met.• Assisted program director in maintaining comprehensive records of all contracts and grant-related documents.• Collaborated with program managers, supervising attorney, and staff to gather case and client-status-related data from multiple grants for comprehensive mid-year reports.• Provided strategic oversight and expert guidance on the program’s fiscal operations and budgets by actively engaging in leadership council meetings, program management sessions, and general staff meetings.Program Management and Development• Provided case management training, including training on legal software to new staff, interns, and volunteers to enhance team performance and capability development.• Assisted program director and grant manager to draft grant application.Administrative and Operational Support• Attended weekly IT meetings regarding intranet development and rebuilding the organization’s website.• Provided comprehensive financial tracking and reporting support, including managing JP Morgan transactions, Active Care, and client pass-through trackers within the Microsoft Teams platform. • Processed biweekly employee time and effort sheets, collaborating with the senior finance director for approval. Actively participated in weekly contract monitoring meetings, offering financial expertise to inform decision-making.