Administrative Office Specialist
CurrentArranging meetings and scheduling eventsOrdering office stationery and suppliesManaging Housekeeping and security staffsKeeping and Submit expense reports, Organize, store and print company documents as needed, Answer the phone calls, Mails and quotations, Managing diaries, scheduling meetings and booking rooms, Arranging travel and accommodation, Arranging post and deliveries, Taking minutes at meetings. Researching and Writing reports, Updating computer records using a database, Maintaining office systems, Liaising with staff in other departments, e.g. finance, HR, Operations, Depositing cheques/Cash into banking,Research potential vendorsCompare and evaluate offers from suppliersNegotiate contract terms of agreement and pricingTrack orders and ensure timely deliveryReview quality of purchased productsEnter order details (e.g. vendors, quantities, prices) into internal databasesMaintain updated records of purchased products, delivery information and invoicesPrepare reports on purchases, including cost analysesMonitor stock levels and place orders as needed
