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ASPEN INSTITUTE (Washington, DC) August 2016 – February 2017 College Excellence Program: Program Coordinator / Executive Assistant (temporary position)Assisted executive director and staff in implementing strategic initiatives to develop greater access to higher education. Interacted with White House staff, philanthropic groups, and leaders in higher education. • Assisted in creation of financial and operations protocols. • Developed database of college presidents and communications representatives.• Scheduled extensive travel.• Reconciled complicated credit card expenses.• Scheduled meetings.• On-boarded new employees.

•Coordinated CEO’s demanding schedule, including: internal, domestic and international meetings; teleconferences; speaking engagements; and, meetings with high-level officials (White House, Congress, SAMHSA, DEA, VA). •Liaison to Board of Trustees: prepared meeting materials, scheduled meetings, calls and dinners. •Initiated monthly Best Practices meeting for administrative assistants.•Planned extensive and complicated travel. •Prepared complicated expense reports.•Drafted executive correspondence.•Ensured advance review of meeting materials.•Coordinated travel and meeting attendance through 2017.•Maintained CEO’s contacts and confidential personal records.

•• Coordinated extremely demanding schedules, including extensive internal, domestic and international meetings; teleconferences; speaking engagements; and, international auto shows. • Coordinated meetings and communications with Board members and senior executives at Volkswagen and Audi in Germany and the UK, as well as with high-profile business partners.• Prepared executive communications.• Planned extensive international travel and managed calendars and meetings for multiple executives.• Provided administrative support to combined staff of 50.• Approved staff travel requests and expense reports.• Coordinated onboarding of new employees.• Managed president’s confidential personal appointments and records.• Compiled executive meeting materials and information for advance review.• Screened executive emails and calls and ensured follow-up.• Managed catering for meetings.

Provided administrative, meeting and travel support to three senior executives, two directors and 30 staff.

Provided administrative support to Vice President, seven directors, and 53 field- and on-site staff. •Planned staff retreat.•Organized conference of distinguished psychiatrists and scientists, including budget, logistics, materials, and communications.•Created national Volunteer Guide to Managing Exhibits.•Piloted use of SharePoint and Concur.•Edited monthly national electronic newsletter.

Provided administrative support to Vice President, seven directors, and remote and on-site staff. - Planned and implemented staff retreat for 60.- At behest of Board member and Vice President, organized a conference of distinguished psychiatrists and scientists. Coordinated: budget; communications -- purpose of conference, invitations, biographical materials, presentation materials and logistics; A/V; accommodations, information packets.- Edited national electronic newsletter.- Created Volunteer Guide to Managing Exhibits with directions for managing exhibits, description of organization and materials available, and guidelines.- Coordinated Volunteer of the Year Award nominations, selections, presentation and national publicity.- Coordinated extremely busy travel schedule for VP.- Oversaw: inventory web sites for accuracy and product updates; inventory control; orders.- Provided Affiliate Relations web team articles about Education programs, legislation and action items.- Piloted and implemented SharePoint and Concur Travel and Expense software systems.- Submitted staff expense forms, credit card statements, check requests.

Supported Vice President and large staff. Scheduled executive meetings, coordinated room scheduling and catering, ordered supplies, maintained files, routed calls, processed expense reports, maintained distribution lists. Initiated monthly administrative assistants' meeting to share best practices; featured speakers on policies and procedures. Highest degree of confidentiality required.Previously supported Director, Multifamily Division and staff of 15. Provided extensive travel support.

Supported Vice President of the Program Management Office, six directors, two senior managers and staff of 50 in Technology division.- Scheduled senior executive meetings that frequently comprised four time zones.- Coordinated international all-staff meetings held via TeleSuite.- Coordinated development of internal web site, including publication schedule and guidelines, design, content and writers.- Converted manual timekeeping to web-based system.- Coordinated numerous large-scale department-wide staff moves.- Coordinated domestic and international staff travel.- Assisted 125 staff with expense reports, equipment, supplies and event planning.- Maintained executive calendars.- Initiated monthly nation-wide administrative assistants' meeting.

- Coordinated production of monthly national teleconferences: wrote scripts for senior management, identified print and video content. Coordinated with PBS producers, video editing staff and creative services staff.- Wrote monthly national promotion strategies for key programs and special initiatives, working with PBS staff and station communications directors.

- Revised employee orientation program, creating new printed materials for new-hires.- Coordinated all-staff meetings, on-site special events and employee awards event.- Assisted in planning receptions for WETA productions and PBS Annual Meeting.

- Developed and implemented extensive marketing campaigns comprising print, broadcast and direct mail advertising and publications; oversaw design and production of same.- Developed educational and merchant promotions to foster audience development.- Produced eight 42-page playbills annually; conceived articles, hired writers, oversaw editorial, design and printing.- Generated national press coverage for gala opening and performances.- Planned and implemented Open House for 1,000. Arranged merchant, print and broadcast advertising co-sponsorships, volunteer staffing, activities.- Represented Center at professional events, frequently appearing as guest speaker.- Served on Search Committees for graphic designers, writers and editors for the Center, and for University Publications editor.- Created special issue and community databases.- Designed Center's web site.

- Obtained feature coverage in national and regional print and broadcast media.- Produced radio's 20th anniversary celebration, including media relations, gala, community events, educational outreach and marketing materials. Obtained anniversary proclamations from President Bush and local governments.- Planned National Public Radio conference reception at Smithsonian.- Assisted in planning events at the White House, Supreme Court, Library of Congress, Smithsonian, National Press Club and embassies.