Train, supervise and direct five team members in all AP functions for 85 properties. Provide due diligence and oversight to ensure procedures comply with SOX guidelines and company standards. Avoid fraud issues by implementing Positive Pay to monitor 50 bank accounts daily. Issue files to Bank of America and JP Morgan Chase. Review and manage decisions regarding exceptions. Oversee full-cycle AP functions and tasks. Process 2,500+ checks monthly for New York City and suburban portfolio. Create new vendors in system using W-9’s and verifying OFAC compliance. Issue 1099’s for applicable vendors. Prepare and submit 1096’s to IRS. Collaborate with Senior Vice President of Leasing and Vice President of Lease Administration to ensure tenants are in good standing for timely processing of commissions to outside brokers. Identify and respond to escalated issues as identified. Review, verify and input invoice information, number, coding, general ledger, approval process and allocation into Yardi AP system. Review outstanding items at month-end for accrual processing. Provide outside vendors with information regarding account, expense payment status and allocation type. Resolve vendor issues and provide customer service regarding inquires. Process requisitions / invoices for capital projects while working with construction accounting group regarding budget, documentation and approvals. Process legal invoices for tenant and corporate matters. Collaborate with collections manager to ensure correct tenant billing for portion of legal expenses. Played integral part in rollout of PayScan and Avid Accounts Payable systems for paperless invoice processing. Collected employee information from Union and Corporate Payroll departments to prepare annual EEOC filing for New York State. Relief for weekly Payroll processing with ADP

Lease Administration Assistant ​ (8/06-2/07) Place, maintain & implement weekly & monthly sales figures. Provide efficient & superior tenant support when resolving issues. Apply checks and lock box deposits into Tenant accounts. Reconcile & prepare annual Common Area Maintenance billings for multiple properties. Review and interpret all Leases and Lease clauses daily. Organization of all tenant accounts. Update Multi-Data information regularly. Maintain updated and current square footage numbers for each property. Accounts Payable​ (08/02–8/06) Research invoices and follow-up with vendors with resolutions as required. Review all bills for accuracy and insure all appropriate approvals have been received. Maintain contact with site locations regarding invoice accuracy, approvals or discrepancies. Process all checks and prepare them for the Controllers signature. Assist CFO, the Controller and the entities individual accountants with any research or questions regarding invoices or payment history. Assist Controller in processing of yearly submissions of various escrow accounts. General assistance to accountants and leasing department with daily deposits, cash account availability, common area maintenance billings and various administrative duties. Responsible for setting up all new files for the accounting department, cataloging and transferring of all previous year files.

Responsible for matching, batching and coding invoices against Purchase Orders (PO's) and receiving reports. Research invoices and follow-up with vendors with resolution as required. Prioritize daily payment requests including vendor deposits and proforma payments. Perform regular reconciliation of Purchase Journal, Aged Accounts Payable Journal and Vendor Deposit list. Reconcile monthly bank statements. Review all bills for accuracy and insure all appropriate approvals have been received. Research statements, make phone calls and resolve discrepancies. Process all AP checks.