Office Specialist Ii
Oversee administrative operations for the Department of Electrical and Computer Engineering at Portland State University. Duties include: coordinating department purchasing, monthly distribution and reconciliation of purchasing card transactions, and comprehensive recordkeeping of all transaction-supporting documentation in compliance with university policy and federal law; collaborating with department chair to schedule course section offerings and reserving department-controlled campus spaces to ensure the most amenable arrangement possible for all stakeholders; facilitating the distribution, collection, and data analysis of quarterly instructor evaluation surveys; onboarding hourly employees; reviewing and approving employee timesheets; planning and coordination of department events; processing personal and travel reimbursements on behalf of faculty; submitting facilities and space-reservation requests; processing security-badge access requests; acquiring review copies of textbooks; processing courtesy appointments; taking accurate and comprehensive minutes at department faculty meetings; interviewing, onboarding, and supervising administrative assistant staff; maintaining office inventory and cleanliness; and providing a welcoming and supportive customer service experience for students, faculty, visiting scholars, and community members.
