Devon Olsen Email & Phone Number

Westport, Connecticut, Us

Complex calendar management that includes arranging appointments, meetings/conference calls with global attendees.Coordinate complex travel itineraries that include both domestic and international travel.Process and manage heavy flow of expense reports for multiple Directors.Manage logistics for onsite and offsite meetings and events.Maintain office operations, culture and conditions.Assist team members with various tasks and projects as needed.Coordinate with vendors, service providers, and building management as needed.Assist with confidential document preparation.Assist in the onboarding process for new hires, including office setup and welcome meals.

Los Angeles, California, Us

Prepare and execute contracts with the assistance of Project Managers and Principals.Coordinate, track, document and maintain contracts and work authorizations, including tracking client correspondence and comments.Monitor project costs, schedules and professional design fees.Coordinate and track sub-consultant contracts and billing. Interface with clients, schedule and attend meetings.Issue memoranda within 48 hours for all critical conversations and meetings concerning the project.Responsible for faxing, emailing, messengering and mailing of correspondence and materials.Verify/confirm location and preparing driving directions for project meetings for Principals and/or Project Managers. Verify/confirm appointments and make adjustments as needed.File documents categorized by the project as directed by Senior Staff or management on a timely basis.Assist Marketing Coordinator and project team in preparing pitch materials, accepting strategy and assist in pitch deck list/completion.Tracking and attendance at events, CRM management, client gifting.Awards tracking and copywriting.Handle personal requests for Principal(s) as requested.Maintain confidentiality of any information obtained through Supervisors/Principals interaction.

Los Angeles, California, Us

Business Development and Client Relations.Project contract documentation, client invoicing & management.Preparation of billing forecasts and budgets.Payroll and HR.Vendor correspondence; orders & events.Community outreach.

Menlo Park, Ca, Us

Provided administrative support to Corporations and Foundations such as The Annenberg Foundation, Jam City, and Cranial Technologies. Served as the face of the office environment, interacted with visitors, customers, clients, and employees at every level, daily. Ensured operations ran efficiently by managing client and consultant correspondence, juggling schedules, overseeing supplies, and handling everything it took to keep the company and its people happy, productive and fueled with the finest coffee.

New York, New York, Us

Collaborated with Project Managers on large-scale architectural projects by coordinating calendars, organizing travel, creating and maintaining city comment trackers. Supported Marketing and Business Development with RFP and awards submission deadlines. Assisted Materials Specialist with calendar management, sample orders and vendor product showcases. Acted as liaison for the corporate office, vendors, accounting, and clientele, including Executives at Google, Soho House, Apple Music, and Netflix, to provide consistently positive, customized experiences.

Calabasas, California, Us

Managed multiple calendars, travel bookings and itineraries for senior leadership and celebrity clients to guarantee a positive experience. Point of contact for diverse PR clients from entertainment studios, consumer products to tech companies and publishing houses. Negotiated contracts and advertising budgets with a range of publications on behalf of clients. Wrote copy for multiple media platforms and managed advertising campaigns. Organized and executed promotional events, trade shows, and fundraisers while tracking budget distribution and expenses.

Los Angeles, California, Us

Strengthened and cultivated client relations and retention. Created monthly staff schedules and oversaw employee productivity. Motivated sales team to achieve sales goals to optimize profitability. Collaborated with designers to create business strategies, developed promotional material, fashion events, and trained new staff.Streamlined the quarterly inventory process.

Managed client outreach and company presence on social networking sites. Researched style trends to aid in product development. Customer service. Creation of and updating critical spreadsheets for office operations and sales force. Managed ecommerce site. Cold calls/pitching.